![True North Hostelling Association](https://media.trabajo.org/img/noimg.jpg)
Administration and Office Coordinator
1 week ago
_L'affichage de cet emploi en anglais reflète la langue de travail._
Executive Assistant and Office Administrator*Hours of work:* Monday to Friday 37.5 hours per week. You will be required to attend meetings outside of the normal workday and occasionally on weekends.
Position Summary*Reporting to the CEO, the Executive Assistant and Office Administrator ensures overall coordination and delivery of administrative support to the CEO and Senior Management Team and support office.
This position acts as a liaison to the CEO's Office, coordinating communication and administration with all internal and external stakeholders including the Board of Directors, staff, volunteers and members.
About HI*We love travelling.
To us, travel isn't just about going places, it's also about meeting people, discovering cultures, eating new food and most of all, learning how people do things differently than we do back home.
We believe that through hostelling, we become more conscious about the world around us; and we can even make the world a better place.
Our mission is to build a community of conscious travellers who share a greater understanding of people, places and cultures through our network of hostels and people.
What must you have?Demonstrated senior office administration experience in an Executive Assistant role, ideally in a not-for-profit organization.
- Experience and understanding of notforprofit governance best practices.
- Bilingual (English and French) is a definite asset
- Professional, adaptable and proactive with a proven track record of providing excellent administrative support at a senior level.
- Professional demeanor and decorum, with the ability to effectively interact with key stakeholders including the Board of Directors, donors, members, Association senior management and hostel teams.
- Strong organizational skills, ability to multitask and strong attention to detail.
- Proven ability to effectively prioritize workflow and consistently meet deadlines.
- Advanced computer skills, including Microsoft Word, Excel, Outlook and PowerPoint. Experience in using SharePoint and MS Teams is an asset.
- Project management skills.
- Proficient minutetaker with an ability to prepare highquality, concise meeting minutes.
- Superior communication skills, both oral and written and ability to respond to requests in a professional, diplomatic and tactful manner.
- Must have the ability to deal with highly sensitive issues in a confidential and professional manner.
- Strong decisionmaking ability.
- Ability to exercise good judgment, show initiative and be proactive.
- Board meetings:
- Documents preparation,
- Hostel reservations & meeting facility, meals
- Participation to the meeting, via Zoom, and preparation of meeting minutes
- Annual Board and corporate filings with relevant governmental agencies.
- HIC Trademark registration.
- HIC domain name registration.
- Participate in various initiatives and committees.
- Maintain HI Canada Board Directory
- Provide administrative support to the HI Canada Board of Directors and Board of Directors subcommittees.
- Coordinate Annual General Meetings (AGM), Special General Meetings (SGM) as well as subentity meetings.
- Attend meetings as recorder to prepare accurate and thorough minutes, distribute and follow up on action items for future agendas.
Executive Support and Office Administration*Ensures the provision of prompt, accurate, confidential and professional services to the CEO and Senior Management Team, ensuring all administrative needs are met.
- Calendar management: keeping the CEO calendar up to date, adding and rescheduling appointments as required, and providing reminders.
- Assist with developing, drafting, editing, and formatting various documents (letters, reports, spreadsheets, presentations)
- Supports Association initiatives and projects as required, including management meetings. This may involve sending invitations, collating meeting materials and assisting with general correspondence, managing RSVPs and event support.
- Prepare confidential correspondence; monitor, respond to and distribute incoming communication.
- Conduct research, prepare reports, presentations, documents, and agendas; file and retrieves documents.
- Assist with the preparation of the annual budget for the Administration department.
- Work within our collaboration software to setup and maintain various data including meeting minutes, decisions and actions, and other ongoing activities.
- Entering invoices into our accounting software Global Search.
- Maintain an uptodate Administration manual.
- Oversee the operation and administering the needs of the regional o
-
Administrative Coordinator
1 week ago
Vancouver, British Columbia, Canada Office Suites Services Inc. Full timeEducation: Secondary (high) school graduation certificate Experience: 1 year to less than 2 yearsTasks: Review, evaluate and implement new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Coordinate and plan...
-
Office and Administrative Coordinator
1 week ago
Vancouver, British Columbia, Canada COBS Bread Full timeRequirements:2+ years of experience in an administration or office coordinator role or combination of bothBright, friendly and energetic nature with strong customer service skillsIntermediate computer skills, particularly in MS Outlook, Excel and Word, Sharepoint, knowledge of MS App and Microsoft Planner an assetAn ability to prepare and interpret...
-
Office Coordinator
1 week ago
Vancouver, British Columbia, Canada SRK Consulting Full timeThe primary role is to support general operation of the Vancouver office; duties will vary, but at a minimum, will include the following:General coordination of all office-related activities. Reception services (answering phones, greeting clients, organizing couriers, etc.). Coordinating general office maintenance including liaising with various suppliers...
-
Office Coordinator
1 week ago
Vancouver, British Columbia, Canada The City of Vancouver Full timeRequisition ID:37815CompanyLocated on the traditional, ancestral and unceded lands of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world's most liveable cities and is working towards being...
-
Office Administrator
1 week ago
Vancouver, British Columbia, Canada Micromine Full timeOffice AdministratorAbout UsFounded 36 years ago, Micromine is a leading provider of next generation technology for the mining sector. Over the years we have steadily grown to become one of the world's leading mining software companies, with our solutions used at more than 2,000 mine sites and projects in over 90 countries.What We OfferAn established...
-
Registry Officer
1 week ago
Vancouver, British Columbia, Canada Courts Administration Service Full timeCourts Administration Service - Judicial and Registry Services - Vancouver Regional OfficeVancouver (British Columbia)PM-03$65,547 to $70,622Closing date: 14 April :59, Pacific TimeWho can apply: Persons residing in Canada, and Canadian citizens and Permanent residents abroad.Important messages:We are committed to providing an inclusive and barrier-free work...
-
Administrative Coordinator
1 week ago
Vancouver, British Columbia, Canada University of British Columbia Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Hourly - Admin Coord - Med Dept (Gr8)Job TitleAdministrative Coordinator - Developmental PediatricsDepartmentHuman Resources and Administration | Department of Paediatrics | Faculty of MedicineCompensation Range$ $29.32 CAD HourlyPosting End DateJanuary 20, 2023Note: Applications will be accepted until...
-
Office Coordinator
1 week ago
Vancouver, British Columbia, Canada CB Canada Full timeAre you an Administrator who's interested in event planning?Agilus is recruiting for an Office Coordinator in the event management industry in North Vancouver, British Columbia. Our wonderful client is looking for an Office Coordinator to join their team in North Vancouver. They've worked with organizations like Microsoft, Coca Cola and Starbucks This is a...
-
Office Coordinator
1 week ago
Vancouver, British Columbia, Canada Spexi Geospatial Inc. Full timeAt Spexi Geospatial, we're revolutionizing accessibility to high-resolution geospatial imagery through cutting edge drone technology. We're on a mission to empower individuals and businesses alike with unprecedented spatial insights. As we continue to expand, we're seeking an experienced Office Coordinator to bolster our administrative and accounting...
-
Administrative Coordinator
7 days ago
Vancouver, British Columbia, Canada University Canada West Full timePosition Job Title: Administrative Coordinator, Curriculum and Quality AssuranceLocation: Vancouver, BC (Hybrid)Reports To: Director, Curriculum and Quality AssurancePrimary Purpose The Curriculum and Quality Assurance Administrative Coordinator is responsible for providing administrative support to the Director and the Curriculum and Quality Assurance...
-
Administrative Coordinator
1 week ago
Vancouver, British Columbia, Canada University of British Columbia Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr7)Job TitleAdministrative CoordinatorDepartmentAdministrative Support | School of Journalism, Writing and MediaCompensation Range$4, $4,686.00 CAD MonthlyPosting End DateJune 23, 2023Note: Applications will be accepted until 11:59 PM on the day prior to the Posting...
-
Administrative Officer
1 week ago
Vancouver, British Columbia, Canada Hooman Sheikhi-Vijeh Perosnal Real Estate Full timeEducation: Secondary (high) school graduation certificate Experience: 1 year to less than 2 years- or equivalent experienceTasks: Review, evaluate and implement new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of...
-
Office Coordinator
1 week ago
West Vancouver, British Columbia, Canada Aboriginal Housing Management Association Full timeReporting to the Executive Assistant, the Office Coordinator's role is to provideReception, Administrative Support, and Office Coordination for the office. Theposition also provides administrative and clerical support to the ExecutiveLeadership Team (ELT) as needed.you're very familiar with Aboriginal culture, organized, and can manage workprojects...
-
Office Coordinator
1 week ago
Vancouver, British Columbia, Canada Conwest Contracting Ltd. Full timePosition Title: Office CoordinatorReporting Relationship: ControllerThe Office Coordinator works closely with all staff members, with a server mentality and a focus on providing administrative assistance to all departments as part of a collaborative team-based culture.Our Team is a flat, fast, and entrepreneurial and you thrive in this supportive, casual...
-
Office Administrator
1 week ago
Vancouver, British Columbia, Canada Charter Project Delivery Full timeKey Responsibilities: Greet and welcome guests and provide general administrative support to the office Event organization Environmental health and safety Coordinate appointments and schedule and help the office run smoothly Prepare and curate documents and provide reliable support for office operations by creating procedures and communicating them...
-
Administrative Officer
1 week ago
Vancouver, British Columbia, Canada Breakaway Golf Fairview Inc. Full timeEducation: Expérience:Education: Bachelor's degreeTasks: Review and evaluate new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Coordinate and plan for office services such as accommodation, relocation,...
-
Administrative Officer
1 week ago
Vancouver, British Columbia, Canada HYMUSIC ACADEMY LTD Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience: 1 year to less than 2 yearsTasks: Review, evaluate and implement new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment...
-
Sales & Office Coordinator
1 week ago
Vancouver, British Columbia, Canada Arterra Wines Canada Full timeJob Description:We are currently recruiting for a self-motivated, solutions focused, and detail orientated individual to fill the position of Sales & Office Coordinator in Vancouver, British Columbia. Our organization has an industry leading leadership team; a collaborative working environment full of determination and success; and a structure which offers...
-
Administrative Coordinator
1 week ago
Vancouver, British Columbia, Canada EightSix Network Full timeJob Description Position Job Title: Administrative Coordinator, Curriculum and Quality Assurance Location: Vancouver, BC (Hybrid) Reports To: Director, Curriculum and Quality Assurance Primary Purpose The Curriculum and Quality Assurance Administrative Coordinator is responsible for providing administrative support to the Director and the...
-
Administrative Officer
1 week ago
Vancouver, British Columbia, Canada Afrina Beauty Center Full timeEducation: Bachelor's degree Experience: 2 years to less than 3 years- or equivalent experienceTasks: Review, evaluate and implement new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Administer policies and...