Executive Assistant/office Administrator
3 weeks ago
**Executive Assistant and Office Administrator**
**Hours of work**: Monday to Friday 37.5 hours per week. You will be required to attend meetings outside of the normal workday and occasionally on weekends.
**Position Summary**
Reporting to the CEO, the Executive Assistant and Office Administrator ensures overall coordination and delivery of administrative support to the CEO and Senior Management Team. This position acts as a liaison to the CEO’s Office, coordinating communication and administration with all internal and external stakeholders including the Board of Directors, staff, volunteers and members. The Executive Assistant and Office Administrator works with the CEO to ensure effective administration of the organization’s governance procedures.
**Governance support**
- Provide confidential administrative support to Board of Directors. o Board meetings: o Documents preparation, o Hostel reservations & meeting facility, meals o Participation to the meeting, via Zoom, and preparation of meeting minutes
- Annual Board and corporate filings with relevant governmental agencies.
- HIC Trademark registration.
- HIC domain name registration.
- Participate in various initiatives and committees.
- Maintain HI Canada Board Directory
- Provide administrative support to the HI Canada Board of Directors and Board of Directors sub
- committees.
- Coordinate Annual General Meetings (AGM), Special General Meetings (SGM) as well as sub
- entity meetings.
- Attend meetings as recorder to prepare accurate and thorough minutes, distribute and follow up on action items for future agendas.
**Executive Support and Office Administration**
- Ensures the provision of prompt, accurate, confidential and professional services to the CEO and
Senior Management Team, ensuring all administrative needs are met.
- Calendar management: keeping the CEO calendar up to date, adding and rescheduling appointments as required, and providing reminders.
- Assist with developing, drafting, editing, and formatting various documents (letters, reports, spreadsheets, presentations)
- Supports Association initiatives and projects as required, including management meetings. This may involve sending invitations, collating meeting materials and assisting with general correspondence, managing RSVPs and event support.
- Prepare confidential correspondence; monitor, respond to and distribute incoming communication.
- Conduct research, prepare reports, presentations, documents, and agendas; file and retrieves documents.
- Assist with the preparation of the annual budget for the Administration department.
- Work within our collaboration software to setup and maintain various data including meeting minutes, decisions and actions, and other ongoing activities.
- Entering invoices into our accounting software Global Search.
- Maintain an up-to-date Administration manual.
- Oversee the operation and administering the needs of the regional office.
- Acting as the main contact for the Regional Office file system. This includes being responsible for addition of new files and updating the file list as required.
- Manage regional office merchandise and regional inventory orders, including the weekly mailout of supplies to hostels.
- Acting as the main contact for issues involving the photocopier, postage meter, printers, and fax machine.
- Renewing contracts and ensuring general upkeep and maintenance of machines is being performed on a regular basis.
- Maintaining the office phone system
- Responsible for procuring & assessing quotes for new mobile phones, phone systems, and computer hardware.
- Take on research projects and compile and present findings.
**Job Types**: Full-time, Permanent
**Salary**: $55,000.00-$60,000.00 per year
**Benefits**:
- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability
Work Location: Hybrid remote in Suite 504 Vancouver, BC V6E 3L2
Application deadline: 2023-03-20
Expected start date: 2023-03-20
-
Executive Assistant
2 weeks ago
Vancouver, Canada Earls Head Office Full timeAbout Earls Kitchen + Bar - Some 40 years ago, Leroy “Bus” Earl Fuller and his son Stanley Earl Fuller had a simple idea: to create a laid-back burger and beer joint filled with warm, friendly people. The first Earls restaurant opened in Edmonton, Alberta in 1982, and it quickly took off — Earls has never looked back, opening locations across Canada...
-
Vancouver, British Columbia, Canada EightSix Network Inc Full timeExecutive Assistant to Chief Executive Officer/Office Administrator Part Time / Full Time Executive Assistant to Chief Executive Officer/Office Administrator Circle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside...
-
Executive Assistant and Office Administrator
3 weeks ago
Vancouver, Canada True North Hostelling Association Full time**Executive Assistant and Office Administrator** * * Hours of work:* Monday to Friday 37.5 hours per week. You will be required to attend meetings outside of the normal workday and occasionally on weekends. * Application Deadline: *March 2, 2023 * Position Summary* Reporting to the CEO, the Executive Assistant and Office Administrator ensures overall...
-
Executive Assistant and Office Administrator
4 weeks ago
Vancouver, Canada RSR Family Holdings Ltd. Full timeJoin Our Compassionate Team at **RSR Family Holdings Ltd.** We are in search of an ** Executive Assistant and Office Administrator** to join the team in our **Vancouver Location**. **Company Overview**: **RSR Family Holdings Ltd.**, operating with the three major brands of **Kearney Funeral Services**, **Burquitlam Funeral Home**, and **Affordable...
-
Vancouver, Canada Circle Wellness Full timeCircle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...
-
Vancouver, BC, Canada EightSix Network Inc Full timeExecutive Assistant to Chief Executive Officer/Office Administrator Part Time / Full Time Executive Assistant to Chief Executive Officer/Office Administrator Circle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside...
-
Executive / Office Administration Assistant
2 months ago
Vancouver, Canada Livesecure protection Services Full timeStreamline and offload the executive’s day-to-day cadence to increase their efficiency and impact, ensure their time is being spent in the most optimal way and partner with the executive in identifying priorities. - Act as a calendar gatekeeper for Executive: schedule and coordinate meetings across multiple time zones, know what to re-prioritize and make...
-
Vancouver, Canada Circle Wellness Full timeCircle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...
-
Vancouver, Canada Circle Wellness Full timeCircle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...
-
Vancouver, Canada Circle Wellness Full timeCircle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...
-
Vancouver, British Columbia, Canada Circle Wellness Full timeCircle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...
-
Executive Receptionist/administrative Assistant
2 months ago
North Vancouver, Canada Simply Office Ltd. Full time**Job Summary**: Do you want to work in North Vancouver's growing Business Centre industry along a small team of fantastic people? Look no further! We offer, high-quality private individual isolated furnished executive offices, virtual offices and hourly meeting room rentals. Our primary focus is to meet the needs of our tenants and to provide them with the...
-
Vancouver, BC, Canada Circle Wellness Full timeCircle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...
-
Vancouver, BC, Canada Circle Wellness Full timeCircle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...
-
Vancouver, BC, Canada Circle Wellness Full timeCircle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...
-
Vancouver, BC, Canada Circle Wellness Full timeCircle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...
-
Executive Office Assistant
2 days ago
Vancouver, Canada Vancouver Airport Authority Full timeYVR is a place of connection, bringing together people, places and cargo while ensuring a safe and efficient experience for everyone. Executive Office is integral part in the continued success and future vision of the Vancouver Airport Authority **Position overview** Do you have an exceptional organizational skill and have keen attention to details? We...
-
Executive Assistant to CEO
2 months ago
Vancouver, Canada Real Estate Family Office Full time**About us** The M1 Group is a family run real estate office that specializes in multi-family and industrial real estate projects. We bring energy and vibrancy to communities and inspire growth. Our company's strong commitment to excellence is demanding yet fosters an environment for personal development, critical thinking, and continuous growth. Seeking...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada Racial Equity Screen Office Full time**Job Description: Administrative Assistant - RESO** **Summary of Role**:This critical role is an opportunity to gain a deep understanding of three dynamic sectors - the dynamic collision of the worlds of non-profit, media, and advocacy. As RESO’s first Administrative Assistant, you will play an integral role in an emerging organization doing impact work...
-
Executive Assistant
3 weeks ago
North Vancouver, Canada Real Estate Family Office Full timeThis is an exciting opportunity for a **driven** individual to join a family run real estate office and become a _key player_ in overseeing and facilitating both the **personal and company objectives**. - accounting / bookkeeping experience / financial reporting / able to **complete cash flow forecasts**: - understand how to effectively manage assets -...
