Executive Assistant

2 weeks ago


Aurora, Canada JANA Corporation Full time

EXECUTIVE ASSISTANT

Without a world-class approach to systems, operational excellence, and client success, JANA will not be able to produce great work, deliver the value our clients seek, or reach our north star of Unmatchable Client Experience.

JANA is seeking a high-performing Executive Assistant to support its C-Level Executive Team. A supportive force who empowers our senior leadership, JANA’s Executive Assistant plays a pivotal role in the success of the Executive and, as a result, the Company. JANA’s Executive Assistant is a proactive problem solver with exceptional communication skills and meticulous attention to detail.

An energetic personality who is comfortable wearing many hats and is unafraid of new challenges, the Executive Assistant reports to JANA’s Managing Director.

**Responsibilities**:

- Provides high-level executive support to JANA's Executive Team with mínimal direction or supervision.
- Maintains the absolute highest levels of confidentiality and integrity.
- Manages the calendar of JANA’s President & CEO and JANA’s Managing Director, ensuring effective prioritization and preparation.
- Demonstrates a high level of initiative and independent performance, along with excellent organizational and time management skills and the ability to multitask and prioritize effectively.
- Informs Executives of important information, decisions, and deadlines necessary for day-to-day operations, making recommendations for action as appropriate.
- Understands priorities, supporting the management of communications and executing independently.
- Anticipates business requirements and takes appropriate actions, respecting tight deadlines and recognizing contextual sensitivities.
- Executes consistent and precise follow-up by ensuring issues are resolved and projects are completed in a timely manner.
- Supports the coordination of meetings (both internal and external), including the preparation of meeting materials and spaces.
- Produces excellent work product without typographical or grammatical errors.
- Plans and coordinates travel itineraries, including flights, accommodations, and transportation. Prepares travel documents and expense reports.
- Assist with special projects and initiatives as assigned by the executive. Conduct research, gather data and prepare presentations as needed.

Leadership
- The JANA Way: Functions in alignment with JANA's Values and Professional Culture.
- Integrity: Demonstrates professionalism in dealing with sensitive and confidential issues and individuals at all levels of the corporation.
- Speaking/Presenting: Clearly articulates ideas, opinions, and information and thrives on ensuring attention to detail and accuracy in everything.
- Fast/Agile: Removes barriers to move faster, experiments and adapts, and thrives under pressure and fast pace.
- Collaboration: Meticulous, self-motivated, and able to work independently under pressure.
- Analytical Thinking: Summarizes information concisely and clearly identifies key elements, patterns, results, or relationships.

Required Skills & Experience
- Bachelors Degree in Business or a STEM field.
- Minimum 3 years of experience providing support at an Executive level.


  • Executive Assistant

    4 weeks ago


    Aurora, Canada Environmental 360 Solutions Full time

    **Company Overview** Founded in 2018, Environmental 360 Solutions (E360S) is dedicated to becoming North America's leading and most trusted environmental management company. Growing through acquisition and organic growth, E360S provides environmental and waste management solutions to municipalities and commercial customers. **Position Description** We are...

  • Executive Assistant

    4 weeks ago


    Aurora, Canada Powell Group of Companies Full time

    **RSG International** is a North American leader in the road safety sector, formed by combining industry-leading road safety businesses across North America. This includes Powell Contracting, Pivot Safety Products, the Northward Group, B&K Enterprises, and Dimensional Products. The **Executive Assistant** will report to and work directly with the...

  • Executive Assistant

    1 week ago


    Aurora, ON, Canada JANA Full time

    EXECUTIVE ASSISTANT Without a world-class approach to systems, operational excellence, and client success, JANA will not be able to produce great work, deliver the value our clients seek, or reach our north star of Unmatchable Client Experience. JANA is seeking a high-performing Executive Assistant to support its C-Level Executive Team. A supportive...


  • Aurora, Canada Plan your Mortgage Inc Full time

    **Responsibilities**: - Manage the Mortgage Broker's calendar, schedule appointments, and coordinate meetings, ensuring efficient time management and prioritization. - Prepare and edit documents, reports, and presentations, and manage paperwork, ensuring accuracy and adherence to company standards. - Coordinate and organize travel arrangements, including...


  • Aurora, ON, Canada JANA Full time

    EXECUTIVE ASSISTANT Without a world-class approach to systems, operational excellence, and client success, JANA will not be able to produce great work, deliver the value our clients seek, or reach our north star of Unmatchable Client Experience. JANA is seeking a high-performing Executive Assistant to support its C-Level Executive Team. A...

  • Executive Assistant

    4 weeks ago


    Aurora, Canada Alzheimer Society of York Region Full time

    JOB POSTING **Executive Assistant (EA) Permanent Part-Time, Aurora: (3 days per week, Tuesday, Thursday, Friday)** The Alzheimer Society of York Region (AS York) helps improve the quality of life for people diagnosed with Alzheimer’s disease and related diseases. We provide supportive counselling and education opportunities for individuals and families...


  • Aurora, Canada Waterford Executive Full time

    Channel Manager, Auxiliary Equipment JOB SUMMARY Due to significant demand, our client is looking for a high-performing Sales professional to augment their existing equipment Sales team. The role reports to the Vice President – Sales & Marketing. JOB PURPOSE The Channel Manager, Auxiliary Equipment is responsible for increasing channel partner sales...


  • Aurora, Canada JANA Corporation Full time

    **Administrative Assistant** JANA has a progressive culture of personal and professional growth. With a vested interest in each employee’s professional growth and continuous improvement as an individual, JANA supports professional development, continuous education, industry participation and technical accreditations. Other Perks that come with joining...


  • Aurora, Canada WSP Global Inc. Full time

    The Opportunity:  WSP is seeking a Bilingual Administrative Assistant to join our Aviation, Transportation Systems team. Reporting to the Director, the Administrative Assistant assists the project team by coordinating and supporting the execution of project and department activities. As a member of the Transportation Systems team, you will be given...


  • Aurora, Canada Bulk Barn Full time

    About Us Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and...


  • Aurora, Canada Bulk Barn Full time

    About Us Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and...

  • Legal - Law Clerk

    4 weeks ago


    Aurora, Canada Bankside Chase Full time

    The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and employees. **OUR VALUES**: - High Standards - Passionate - Committed - Exciting and Fun - Supportive - Customer...


  • Aurora, Canada Magna International Inc. Full time

    **Group Description** At Magna, we create technology that disrupts the industry and solves big problems for consumers, our customers, and the world around us. We’re the only mobility technology company and supplier with complete expertise across the entire vehicle. We are committed to quality and continuous improvement because our products impact...


  • Aurora, ON, Canada WSP Global Inc. Full time

    The Opportunity:   WSP is seeking a Bilingual Administrative Assistant to join our  Aviation, Transportation Systems team . Reporting to the Director, the Administrative Assistant assists the project team by coordinating and supporting the execution of project and department activities. As a member of the Transportation Systems team, you will be...

  • Marketing Manager

    4 weeks ago


    Aurora, Canada Matheson Constructors Full time

    **Date Posted**: - 08/08/2023**Location**: - Aurora, ON**Salary Interval**: - Full-Time Permanent**Pay Range**: - N/A**Application Instructions** Please complete in one session. **Position Description** Matheson Constructors is a leading construction firm focused on delivering exceptional construction management, general contracting, design-build, and...


  • Aurora, Canada Zinus Canada Full time

    About Zinus Zinus is a highly successful, publicly listed Global eCommerce mattress and furniture company that values and empowers an entrepreneurial spirit in all employees. We’ve been in the mattress and furniture business for over 16 years. From our beginnings in USA, we’ve expanded into 22 countries across the globe and plan to bring our expertly...

  • Bim/vdc Coordinator

    4 weeks ago


    Aurora, Canada Matheson Constructors Full time

    **Date Posted**: - 04/14/2023**Location**: - Aurora, ON**Salary Interval**: - Full-Time Permanent**Application Instructions** Please complete in one session. **Position Description** **We are partners!** Matheson Constructors is a leading construction firm focused on delivering exceptional construction management, general contracting, design-build and...


  • Aurora, Canada Axiom Group Inc Full time

    **If you're a strong negotiator with an exceptional eye for materials we have the perfect job opportunity for you!** **Where does the **_Materials Buyer _**fit in?** The Materials buyer will be responsible for selecting and purchasing quality products for Axiom Group Inc. They will assist in processing purchase orders, negotiating with suppliers, tracking...

  • Bim / Vdc Coordinator

    4 weeks ago


    Aurora, Canada Matheson Constructors Full time

    **Date Posted**: - 04/20/2023**Location**: - Aurora, ON**Salary Interval**: - Full-Time Permanent**Application Instructions** Please complete in one session. **Position Description** **_We are Partners!_** Matheson Constructors is a leading construction firm focused on delivering exceptional construction management, general contracting, design-build...


  • Aurora, Canada CuBE Packaging Solutions Inc. Full time

    We are seeking a dedicated Project Management Specialist to join our team and support the seamless execution of various projects. In this role, you will collaborate closely with the Senior Project Manager to ensure project plans are efficiently carried out and deadlines are met. Your attention to detail and strong communication skills will be essential in...