Executive Assistant

3 weeks ago

Aurora ON, Canada JANA Full time

EXECUTIVE ASSISTANT

Without a world-class approach to systems, operational excellence, and client success, JANA will not be able to produce great work, deliver the value our clients seek, or reach our north star of Unmatchable Client Experience.

JANA is seeking a high-performing Executive Assistant to support its C-Level Executive Team. A supportive force who empowers our senior leadership, JANA’s Executive Assistant plays a pivotal role in the success of the Executive and, as a result, the Company. JANA’s Executive Assistant is a proactive problem solver with exceptional communication skills and meticulous attention to detail.

An energetic personality who is comfortable wearing many hats and is unafraid of new challenges, the Executive Assistant reports to JANA’s Managing Director.

Responsibilities

  • Provides high-level executive support to JANA's Executive Team with minimal direction or supervision.
  • Maintains the absolute highest levels of confidentiality and integrity.
  • Manages the calendar of JANA’s President & CEO and JANA’s Managing Director, ensuring effective prioritization and preparation.
  • Demonstrates a high level of initiative and independent performance, along with excellent organizational and time management skills and the ability to multitask and prioritize effectively.
  • Informs Executives of important information, decisions, and deadlines necessary for day-to-day operations, making recommendations for action as appropriate.
  • Understands priorities, supporting the management of communications and executing independently.
  • Anticipates business requirements and takes appropriate actions, respecting tight deadlines and recognizing contextual sensitivities.
  • Executes consistent and precise follow-up by ensuring issues are resolved and projects are completed in a timely manner.
  • Supports the coordination of meetings (both internal and external), including the preparation of meeting materials and spaces.
  • Produces excellent work product without typographical or grammatical errors.
  • Plans and coordinates travel itineraries, including flights, accommodations, and transportation. Prepares travel documents and expense reports.
  • Assist with special projects and initiatives as assigned by the executive. Conduct research, gather data and prepare presentations as needed.
Leadership
  • The JANA Way: Functions in alignment with JANA's Values and Professional Culture.
  • Integrity: Demonstrates professionalism in dealing with sensitive and confidential issues and individuals at all levels of the corporation.
  • Speaking/Presenting: Clearly articulates ideas, opinions, and information and thrives on ensuring attention to detail and accuracy in everything.
  • Fast/Agile: Removes barriers to move faster, experiments and adapts, and thrives under pressure and fast pace.
  • Collaboration: Meticulous, self-motivated, and able to work independently under pressure.
  • Analytical Thinking: Summarizes information concisely and clearly identifies key elements, patterns, results, or relationships.
Required Skills & Experience
  • Bachelors Degree in Business or a STEM field.
  • Minimum 3 years of experience providing support at an Executive level.
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