Install Coordinator-stanley Access Technologies

6 months ago

Toronto, Canada Allegion Full time

Creating Peace of Mind by Pioneering Safety and Security

At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 11,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond.

Installation Coordinator - Stanley Access Technolgies, Toronto, ON

Stanley Access Technologies is recognized as an industry leader in the manufacturing, installation, and servicing of automatic doors. Our growing product and service offerings have driven significant growth for our service business. Join our world class team of diligent problem solvers, innovators, fresh thinkers, and communicators who excite and inspire others.

Installation Coordinator

The Installation Coordinator is responsible for management of all installation projects. This individual acts as project manager for installation jobs, orders materials and supplies needed to complete installations as per the customers specifications, schedules installers and coordinates with customers as to job-site readiness, prepares forecasts and participates in daily and weekly operational calls.

What You Will Do:

- Manage all install projects and act as a Project Manager for installation jobs.
- Create job file from information provided through order entry.
- Make initial contact with customers and coordinate installation schedule of automatic doors.
- Work with the salesperson and customer when there are any special installation requirements.
- Schedule installation to meet the contractors desired installation date.
- Keep up with changes in the job and schedule requested on-site meetings and walk-throughs.
- Perform pre-job on-site checks when necessary.
- Work with the salesperson to inform them of needed change orders if necessary.
- Prep equipment for all out-going jobs prior to install date.
- Work with the Procurement Lead on any Class I material related issues.
- Communicate any material related issues to the salesperson and work with them and the customer when necessary.
- Maintain the schedule and review it daily with the Branch Manager to ensure jobs are pulled for the technicians as required.
- Schedule the installation technicians according to jobsite readiness - works in conjunction with the SDS to ensure proper technician utilization and overlap of jobs.
- Coordinate any special timing requirement with the customer or any special needs such as pre-job, on-site safety meetings.
- Review the schedule as needed with the Construction Manager and the Salespeople.
- Obtain detailed information from the technicians when the job is not completed the same day on the progress of the job.
- Assure paperwork is properly filled out by technicians including the JCS, Door ID sheet and any special payment forms required.
- Verify that job is completed per company policy
- Review inventory used with the technicians and make any adjustments necessary on the Sales Order in SAP.
- Enter the Door IDs into SAP with warranty and door location information.
- Send JCS to the corporate billing department and maintain the billing database. Be familiar with any special forms or needs of the customer/contractor and submit with JCS when necessary.
- When necessary, coordinate partial billings with the Construction Manager and submit partial billing approvals to the corporate billing department. Once approved, deliver partial billings to prepare them for billing and add to the billing database.
- Monitor the billing database to ensure that all billings have cleared.

What You Need to Succeed:

- High School Diploma or GED
- Coordinator experience in a construction or industrial environment
- Excellent computer, communication, and interpersonal skills
- Strong attention to detail & excellent multi-tasking ability

Additional Preferred Skills & Knowledge:

- Bachelor’s Degree in Business Administration or College Diploma in Trades or Construction Management
- Project Management background
- SAP/D365 Experience
- Knowledge of Excel/Word/Smartsheets

Why Work for Us?

Allegion is a Great Place to Grow your Career if:

- You are seeking a rewarding opportunity that allows you to truly help others. With thousands of employees and customers around the world, there’s plenty of room to make an impact. As our values state, “this is your business, run with it”.
- You value personal well-being and balance because we do too
- You’re looking for a company that will invest in your professional development. As we grow, we want you to grow with us.
- You want a culture that promotes work-life balance. Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work

What You’ll Get from Us:

- Health, dental and vision insurance coverage, helping you “be safe, be healthy”.
- A commitment to your future with a RRSP plan, offering company match and no vesting period
- Community involvement and opportunities t

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