Advancement Coordinator

6 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
The Advancement Coordinator is responsible for providing administrative and executive support to the Faculty’s fundraising and alumni relations programs.

**Responsibilities**:
Provides comprehensive administrative support to the Arts Advancement Office, including but not limited to the following duties:

- Provides a wide range of administrative support to the Director of Advancement;
- Manages the Director’s schedule; arranges meetings, including fundraising, volunteer and alumni relations calls for the Director and other Advancement team members;
- Co-ordinates multiple participants’ calendars
- Facilitates meetings by booking facilities and refreshments, preparing presentations, handouts and reports; produces meeting notes and attends to special requests;
- Researches and prepares reports, letters, agendas, canvasser kits, briefing notes and a variety of other materials to support the Advancement team;
- Runs and distributes a variety of reports using Raiser’s Edge to support the fundraising function; requests additional RE data and reports as required;
- Enters RE status/meeting notes as required; ensures notes are current;
- Interacts with the Office of the President, Provost, VP Advancement and other administrators to relay information, seek advice, and engage parties in visits/events/meetings;
- Maintains top prospect lists and the Advancement annual calendar of events; distributes these as necessary;
- Manages Advancement’s equipment needs and orders supplies and marketing materials;
- Manages Arts Advancement’s paper and electronic filing systems.
- Maintains the Arts Advancement web site;
- Provides advice and support to the Director on the development and management of effective administrative systems and protocols;
- Works in co-operation with the Dean’s Office staff as appropriate;
- Maintains current knowledge of ODAA practices and protocols and familiarity with issues in advancement more broadly

Provides administrative support for the management of Faculty scholarships and awards including but not limited to the following:

- Maintains comprehensive and current familiarity with the documentation process for award and gift agreements; as appropriate prepares preliminary documentation for award terms;
- Maintains an accurate spreadsheet of Arts’ scholarships and awards;
- Assists in obtaining signatures;
- Ensures appropriate distribution of award agreements in keeping with ODAA policy;
- Advises the Director of Advancement when renewals are due

Supports Advancement’s finance and budgeting process, including but not limited to the following:

- Assists with the unit’s annual budget preparation;
- Prepares cheque requests, purchase orders, shipping orders, travel and expense claims and other paperwork as required;
- Handles Advancement’s monthly account reconciliation

Provides HR support for co-op students including but not limited to the following activities:

- Assists with the recruiting and training of co-op students;
- Directs co-op students on specific tasks/projects at the Director’s requests

Assists with the planning and execution of key fundraising, friend-raising and alumni events. Duties include but are not limited to the following activities:

- Handles logistics, including menu planning, venue liaison, parking requirements; develops invitations, manages the rsvp process, and prepares name tags, etc.

Performs a range of duties to support donor relations, including but not limited to the following:

- Facilitates the timely and appropriate receipt of gifts; prepares gift leads for ODAA; prepares personal thank you letters for the Dean and Advancement Director; liaises with Arts departments to ensure appropriate timely, personal acknowledgement;
- Prepares and updates communication material for donors; schedules meetings with donors as required;
- Keeps all donor and alumni files current

Qualifications:

- Post secondary degree or diploma or equivalent education and experience
- Several years of administrative experience in a complex, dynamic and fast-paced environment
- Experience in a development environment an asset
- Intermediate MS Office, Basic Experience with web content management software or willingness to learn, knowledge of Raiser’s Edge or similar relational database an asset
- Excellent ability to work both independently and as a team member
- Sound judgement, tact, diplomacy and problem solving skills
- Proven capacity to handle high volumes of requests and to multi-task
- Well-developed organizational, analytical, interpersonal, customer service skills
- Strong communication skills - oral and written
- Effective organizational and time management skills: able to manage multiple, with tight deadlines
- Attention to detail and accuracy is essential

Equity Statement:
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our ma

  • Advancement Coordinator

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Reporting to the Manager, Advancement Operations, the Advancement Coordinator provides a full range of administrative and project support to the Math Advancement team. The Advancement Coordinator is considered a key central resource to the leadership team and the Faculty of Mathematics for matters regarding alumni, individual, corporate and...

  • Manager, Advancement Operations

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Manager, Advancement Operations provides overall administrative and operational support in carrying out activities under the Director, Advancement’s area of responsibility, including advancement communications, financial accountability, development, and alumni affairs. It is the incumbent’s responsibility to assist the Director in handling...

  • Director, Advancement

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Reporting directly to the Dean of the Faculty of Health, the Director of Advancement is responsible for development and alumni relations activities within the Faculty of Health (Health). The Director works within the framework of the Office of Advancement to ensure that Waterloo has a coordinated overall strategic advancement plan. Using...

  • Chief Advancement Officer

    7 months ago

    Waterloo, Canada Perimeter Institute for Theoretical Physics Full time

    **THE OPPORTUNITY** The Chief Advancement Officer (CAO) will lead Perimeter’s advancement effort in the strategic development and execution of Perimeter’s ambitious advancement mandate. This position will report to the Managing Director and Chief Operating Officer and will be responsible for developing, leading and implementing bespoke, ambitious,...

  • Communications Officer, Advancement

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Communications Officer, is a key member of the Advancement Team, and will deliver creative, tactical planning, implementation and project management of integrated communications plans, projects and strategies to increase alumni engagement, raise philanthropic support and build Waterloo Champions. Reporting to the Senior Communications Officer,...

  • Senior Advancement Officer

    4 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview Term: 2 years Reporting to the Math Associate Director, Advancement, the Senior Advancement Officer is responsible to build and develop the advancement pipeline. They develop and implement the strategy for alumni outreach, alumni volunteer engagement and the student-alumni-bridge, focusing on mutually beneficial alumni engagement...

  • Chief Advancement Officer

    6 months ago

    Waterloo, Canada Perimeter Institute Full time

    THE OPPORTUNITY The Chief Advancement Officer (CAO) will lead Perimeter’s advancement effort in the strategic development and execution of Perimeter’s ambitious advancement mandate. This position will report to the Managing Director and Chief Operating Officer and will be responsible for developing, leading and implementing bespoke, ambitious,...

  • Strategic Engagement Coordinator for University Advancement

    2 weeks ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    About the RoleWe are seeking a highly skilled and experienced Strategic Engagement Coordinator to join our team at the University of Waterloo.Job DescriptionThe successful candidate will provide project support to assigned staff on the engagement team, assisting in the implementation and advancement of alumni and donor experience initiatives. This role is...

  • Advanced Simulation Solutions Specialist

    2 weeks ago

    Waterloo, Ontario, Canada Ansys Full time

    Unlock Innovation with AnsysWe are seeking a highly skilled Advanced Simulation Solutions Specialist to join our team. As a key member of our Customer Excellence group, you will play a crucial role in partnering with customers to engineer what's ahead, solve their real-world engineering problems, and grow Ansys' business.About the RoleLead in coordinating...

  • Property and Asset Coordinator

    5 months ago

    Waterloo, Canada Accommod8U Full time

    **Company Overview**: Join a rapidly growing company that is unique in the industry and offers a fast-paced environment with substantial opportunities for growth and career advancement. We are seeking a dedicated Property & Asset Management Coordinator to contribute to our dynamic team and help manage our expanding portfolio of residential properties. **Key...

  • Program Coordinator, Localizing The Sdgs:

    4 weeks ago

    Waterloo, Canada Conrad Grebel University College Full time

    **Conrad Grebel University College** Conrad Grebel University College is a liberal arts college founded by the Mennonite church and affiliated with the University of Waterloo. The mission and programs of Grebel are rooted in and inspired by its Christian identity and its Anabaptist/Mennonite heritage. Grebel offers undergraduate, graduate, and community...

  • Recruitment Coordinator Specialist

    2 weeks ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    Key Responsibilities:The Recruitment Coordinator is a key member of the Faculty of Environment team, responsible for executing the undergraduate recruitment plan.Key Responsibilities Include:Developing and executing a Recruitment Operations Plan and Tactics in collaboration with the Marketing and Recruitment Specialist and Marketing and Undergraduate...

  • Project Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Project Coordinator provides administrative and project support for the priorities and initiatives of the Women, Work, and the Economy Research Group, as well as the “Digital Toolkits to Mitigate Societal Harms of Disinformation: Diaspora Communities and Advancing Canadian Social Cohesion” project. **This position is...

  • Financial and Administrative Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Financial and Administrative Coordinator is responsible for research and administrative activities in the Department of Geography and Environmental Management. They are the key point of contact for financial and procurement support. The coordinator manages the operating and research accounting and ensures compliance with university and...

  • Document Coordinator

    2 weeks ago

    Waterloo, Ontario, Canada GHD Full time

    About the RoleGHD is seeking a Document Controller to support our growing project demands. As a Document Controller, you will play a key role in the management and control of documents, ensuring that all project documents are accurately and efficiently processed.Key ResponsibilitiesManage and control project documents, including receipt, verification,...

  • Property Coordinator

    6 months ago

    Waterloo, Canada Conestoga Mall - Primaris REIT Full time

    **Property Coordinator** Primaris REIT is currently hiring a dedicated and enthusiastic Property Coordinator to join the team on site at our Conestoga Mall in Waterloo, ON. If you have a positive, team-focused attitude, strong organizational skills, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you! As the...

  • Billings Coordinator

    6 months ago

    Waterloo, Canada Cineplex Full time

    Work location: CDS 137 Northfield Dr City: Waterloo What you will do: The Billings Coordinator performs a variety of billings and administrative duties necessary for invoicing the clients for projects completed and/or recurring charges ensuring the accuracy and completeness of data as well set up customers. **Responsibilities**: - Generate recurring...

  • Project Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Waterloo Climate Institute brings together scientists and students to elevate and enhance the impact and excellence of innovative interdisciplinary research and education that empowers business, government and civil society to respond effectively to the climate crisis. University of Waterloo’s unique combination of strengths...

  • Facilities Coordinator

    4 weeks ago

    Waterloo, Canada Randstad Canada Full time

    Do you have experience as a Facilities Coordinator and/or Receptionist? Do you want to work for a leading organization and collaborate with industry professionals?We have an exciting opportunity for a 4-6 week contract, for a full-time Facilities Coordinator/Receptionist. This role is entirely onsite, within a beautiful office located in Waterloo. ON. We are...

  • Project Coordinator

    6 months ago

    Waterloo, Canada Stantec Full time

    Project Coordinator - ( 240002GX ) **Description** **Your Opportunity** **Your Key Responsibilities** - Responsible in the delivery of large projects with high complexity. - Coordinates with other professionals on assigned projects and contacts clients about progress reports and proposals - Provides project coordination duties in a Team environment on a...