Property and Asset Coordinator

3 months ago

Waterloo, Canada Accommod8U Full time

**Company Overview**: Join a rapidly growing company that is unique in the industry and offers a fast-paced environment with substantial opportunities for growth and career advancement. We are seeking a dedicated Property & Asset Management Coordinator to contribute to our dynamic team and help manage our expanding portfolio of residential properties.

**Key Responsibilities**:

- **Regulatory Compliance**: Maintain thorough knowledge of the Residential Tenancy Act, Fire Code, Property Standards, TSSA, and company policies to ensure full compliance.
- **Financial Oversight**: Operate properties within the financial guidelines outlined in the annual operating budgets.
- **Document Management**: Maintain and oversee the SharePoint document library and ensure organized and up-to-date records on building-related issues.
- **Maintenance Coordination**: Implement preventive and predictive maintenance plans; conduct weekly property inspections; manage all building common area service requests and capital improvements.
- **Project Management**: Organize projects and establish priorities in line with company objectives, ensuring adherence to schedules and quality standards as outlined by managers.
- **Policy Implementation**: Coordinate policy changes as they are released corporately.
- **Vendor and Contractor Management**: Develop and maintain relationships with contractors and service providers, oversee repairs and installations, and ensure code compliance.
- **Health and Safety**: Collaborate with the Security, Health, and Safety team to ensure compliance with safety regulations and maintain environmental safeguards and alarm systems.
- **Customer Data Management**: Enter, update, and maintain vendor information; monitor and report on estimates/actuals against the budget.
- **Purchase Request Coordination**: Prepare purchase orders, coordinate divisional purchasing activities, and assist with RFP preparation.
- **Property Maintenance Support**: Create, assign, and monitor divisional work orders; coordinate inventory control activities; and prepare maintenance reports.
- **Emergency Response**: Assist in providing emergency or unscheduled repairs and ensure effective management of loss prevention, risk management, security, and other daily activities. Compile reports for insurance claim submissions in coordination with other departments.
- **Data and File Management**: Maintain and monitor asset management documents, report on life of asset urgencies.
- **Purchase Request Coordination**: Prepare and manage purchase orders, coordinate approvals, and assist with RFP preparation.
- **Property Maintenance Support**: Manage work orders, inventory control, contractor service levels, and maintenance reports.
- **Health and Safety**: Schedule and inspect fire code compliance, handle incident reporting, and resolve workplace inspection recommendations.

**Skills and Qualifications**:

- **Experience**: 3+ years of experience in property management of a multi-family community is preferred.
- **Education**: High school diploma or GED, or equivalent combination of education and experience.
- **Communication**: Excellent verbal and written communication skills.
- **License**: Clean driver's license and access to a vehicle.
- **Criminal Reference Check**: Clean record.

**People Leadership**:

- Assist the Property & Asset Management team in implementing and maintaining due diligence, including financial, administrative, and operational support.
- Manage landlord and vendor relationships, ensuring compliance with service agreements.
- Track and escalate service complaints, contributing to budget preparation, and ensuring accuracy of the portfolio database.

**Benefits**:

- Comprehensive Health and Dental plan
- RRSP Matching
- Continuous Learning Program
- Career advancement opportunities
- Employee Assistance Program
- Christmas break paid

  • Property Manager

    4 months ago

    Waterloo, Canada Centurion Asset Management Full time

    **Who We Are** Centurion Asset Management Inc. is a recognized leader in the Investment and Property Management industries. Providing quality investments and housing for all its clients, our experienced team comprised of more than 350 Employees is a core component of Centurion’s success since 2003. Centurion Apartment Real Estate Investment Trust...

  • Property Coordinator

    4 months ago

    Waterloo, Canada Conestoga Mall - Primaris REIT Full time

    **Property Coordinator** Primaris REIT is currently hiring a dedicated and enthusiastic Property Coordinator to join the team on site at our Conestoga Mall in Waterloo, ON. If you have a positive, team-focused attitude, strong organizational skills, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you! As the...

  • Office Administrator

    4 months ago

    Waterloo, Canada Universal Property Management Full time

    **Job description** **OFFICE MANAGER** We are looking for a permanent full time office manager to join our team! This is an excellent opportunity for someone who is looking to gain leadership and management experience.**Responsibilities**:_ - Provide courteous and pleasant customer service to tenants/clients and community partners. - Communicate...

  • Assistant General Manager

    4 months ago

    Waterloo, Canada Centurion Asset Management Full time

    **Who We Are** Centurion Asset Management Inc. is a recognized leader in the Investment and Property Management industries. Providing quality investments and housing for all its clients, our experienced team comprised of more than 350 Employees is a core component of Centurion’s success since 2003. Centurion Apartment Real Estate Investment Trust...

  • General Manager

    4 months ago

    Waterloo, Canada Centurion Asset Management Full time

    **Who We Are** Centurion Asset Management Inc. is a recognized leader in the Investment and Property Management industries. Providing quality investments and housing for all its clients, our experienced team comprised of more than 350 Employees is a core component of Centurion’s success since 2003. Centurion Apartment Real Estate Investment Trust...

  • Full-time Live in Building Superintendent

    4 months ago

    Kitchener-Waterloo, Canada DMS PROPERTY MANAGEMENT Full time

    We are currently seeking a full time **Live-in Building Superintendent **to join our team in **Kitchener**. As a member of the property management team on site(s), the key responsibilities of a Live - in **Building Superintendent **include but are not limited to: - Performing various building maintenance and repairs; - Respond to after-business hours &...

  • IT Asset Management Coordinator

    4 months ago

    Waterloo, Canada Definity Financial Corporation Full time

    Job ID : 7440 Category : Technology Solutions Brand : Definity Regular/Temporary : Temporary Fulltime/Parttime : Full Time Location : Waterloo, Canada Posting Range : See Posting / Voir ci-dessous Definity is the parent company to some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family...

  • Property Management Site Administrator

    5 months ago

    Waterloo, Canada Accommod8U Full time

    **Position Overview**: Property Management Site Administrator Do you believe that Resident Satisfaction is paramount in the work that you do? When presented with a challenge, do you find a way? Do you have a track record of starting smart and finishing strong? Are you the kind of person that does what you can to support the team? Are you proud of what you...

  • Property Manager

    3 months ago

    Waterloo, Canada Accommod8U Full time

    **Accommod8u** is a high-end brand of architecturally striking Waterloo rental apartments for students and young professionals, showcasing a whole new standard in luxury rental living. We specialize in providing a friendly, safe and convenient apartment rental environment in buildings designed and built by our sister companies. Our contemporary buildings...

  • Property Consultant

    3 months ago

    Waterloo, Canada Domus Student Housing Inc Full time

    **Who Are we?**: The Domus Group of Companies is an industry leader providing innovative real estate investment and management solutions. For over 17 years, the Domus team has specialized in multi-residential property management, student housing, development, condo management and asset stabilization. We are a love-to-have-fun team that craves growth. We...

  • Customer Service Representative

    4 months ago

    Waterloo, Canada Centurion Asset Management Full time

    **Who We Are** Centurion Asset Management Inc. is a recognized leader in the Investment and Property Management industries. Providing quality investments and housing for all its clients, our experienced team comprised of more than 280 Employees is a core component of Centurion’s success since 2003. Centurion Apartment Real Estate Investment Trust...

  • Property Services Supervisor

    3 months ago

    Waterloo, Canada House of Friendship Full time

    At House of Friendship, we believe in what we are doing. We get out of bed each day to make a difference in our community; to walk with and to serve. We are not happy with the status quo. We get energy from ongoing learning and growth. We lead with passion and believe without a doubt that everyone deserves to belong and thrive. We live and breathe our values...

  • Property Administrator

    5 months ago

    Waterloo, Canada Waterloo, ON Full time

    Primary Responsibilities: - Support the Property Manager and General Management team by providing comprehensive office administration. - Maintain coverage of the front desk and telephone operations to ensure seamless communication and excellent customer service. - Work with contractors to maintain the rental units as needed. - Use an online platform for...

  • Office Manager

    4 months ago

    Kitchener-Waterloo, Canada Universal Property Management Full time

    **OFFICE MANAGER** We are looking for a permanent full time office manager to join our team! This is an excellent opportunity for someone who is looking to gain leadership and management experience.**Responsibilities**:_ - Provide courteous and pleasant customer service to tenants/clients and community partners. - Communicate effectively with tenants and...

  • Front Desk Agent

    4 months ago

    Waterloo, Canada Centurion Asset Management Full time

    **Who We Are** Centurion Asset Management Inc. is a recognized leader in the Investment and Property Management industries. Providing quality investments and housing for all its clients, our experienced team comprised of more than 350 Employees is a core component of Centurion’s success since 2003. Centurion Apartment Real Estate Investment Trust...

  • Handyman/woman

    3 months ago

    Waterloo, Canada Centurion Asset Management Full time

    **Who We Are** Centurion Asset Management Inc. is a recognized leader in the Investment and Property Management industries. Providing quality investments and housing for all its clients, our experienced team comprised of more than 350 Employees is a core component of Centurion’s success since 2003. Centurion Apartment Real Estate Investment Trust...

  • Maintenance Technician

    3 months ago

    Waterloo, Canada Centurion Asset Management Full time

    **Who We Are** Centurion Asset Management Inc. is a recognized leader in the Investment and Property Management industries. Providing quality investments and housing for all its clients, our experienced team comprised of more than 350 Employees is a core component of Centurion’s success since 2003. Centurion Apartment Real Estate Investment Trust...

  • Maintenance Technician

    3 days ago

    Waterloo, Canada Centurion Asset Management Full time

    **Who We Are** Centurion Asset Management Inc. is a recognized leader in the Investment and Property Management industries. Providing quality investments and housing for all its clients, our experienced team comprised of more than 350 Employees is a core component of Centurion’s success since 2003. Centurion Apartment Real Estate Investment Trust...

  • Leasing Agent

    4 months ago

    Waterloo, Canada HRS Property Management Full time

    Responsibilities: - Conduct property tours and showcase available units to prospective tenants - Respond to inquiries and provide information about the property and leasing terms - Prepare lease agreements and ensure all necessary documents are completed accurately - Collect and process rental payments from tenants - Coordinate move-in and move-out...

  • Customer Service Representative

    3 months ago

    Waterloo, Canada Centurion Asset Management Inc Full time

    Who We Are Centurion Asset Management Inc. is a recognized leader in the Investment and Property Management industries. Providing quality investments and housing for all its clients, our experienced team comprised of more than 350 Employees is a core component of Centurion’s success since 2003. Centurion Apartment Real Estate Investment Trust...