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Project Coordinator

1 month ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 1 year**

The Project Coordinator provides administrative and project support for the priorities and initiatives of the Women, Work, and the Economy Research Group, as well as the “Digital Toolkits to Mitigate Societal Harms of Disinformation: Diaspora Communities and Advancing Canadian Social Cohesion” project.

**This position is contingent on funding.**

**Responsibilities**:
Project Coordination
- Work proactively and with mínimal supervision to assist the initiatives in all aspects of planning, day to day implementation, and maintenance of the project.
- Liaise internally with working group members, and externally with stakeholder groups
- Provide updates on project status to internal stakeholders. Reach out for further support if needed
- Maintain project plans and associated project management documentation.

Project Communication
- Manage documentation and reporting requirements, including the collection of data and compilation of metrics on project progress.
- Prepare project status reports for the working group, the funder, and external stakeholders
- Collaborate with campus partners to deliver coordinated communications and outputs.

Oversight and Monitoring
- Monitor project progress toward established objectives and track action items.
- Conduct and initiate follow-up meetings as required to ensure tasks are delivered as agreed
- Coordinate and oversee progress reporting to project stakeholders.

Coordination of Knowledge Mobilization Activities
- Organize scheduling for activities, meetings, calls, etc.
- Prepare correspondence, documentation, or presentation materials
- Coordinate distribution of materials.

Qualifications:

- Completion of an undergraduate degree or equivalent related education and experience
- 1-3 years of experience project administration preferably in an academic or research environment
- 1-3 years of experience coordinating communications
- Proficiency in the platforms, systems, and processes of the University
- Knowledge of University policies and procedures
- Familiarity with established project management tools and techniques
- Ability to exercise sound judgement, problem solving, and decision-making skills
- Ability to work effectively in a team and independently to manage multiple and competing priorities, and to adapt to a changing environment
- Excellent written and verbal communication skills including the ability to provide and present timely and relevant feedback/reporting to various stakeholders
- Business maturity and awareness with topics and matters that are confidential and sensitive
- Attitude and aptitude for continuous improvement and change management coupled with a pragmatic and flexible approach to getting things done; independently or in a team setting
- Demonstrated experience producing high quality, error, and omission-free deliverables within tight deadlines.

Equity Statement:
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the

Office of Indigenous Relations.