Administrative Assistant, Medical Affairs

6 months ago

Vancouver, Canada Providence Healthcare Full time

Article Flag: Mandatory Vaccination Please Note:
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

Summary:

- We acknowledge that Providence Health Care & the new St. Paul’s Hospital site is located on the traditional, ancestral, and unceded territory of the Coast Salish Peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations._

**The Opportunity**

Providence Health Care (PHC) is seeking an Administrative Assistant for its Medical Affairs Department.

**Position Overview**

Reporting to the Medical Affairs Executive Director, and receiving work direction from the Medicine Department Head, the Administrative Assistant:

- performs a variety of confidential administrative and secretarial support functions and coordinates daily office activities
- provides administrative support for designated departmental events and activities such as conferences and seminars
- schedules and coordinates meetings, distributes agendas, takes minutes and follows up as necessary
- processes and disseminates information including confidential medical-legal, labor relations, and disciplinary correspondence
- responds to inquiries from internal and external sources as appropriate
- supports the preparation of financial and statistical documentation
- works with other administrative and clerical staff to ensure coverage in designated areas and/or to assist with priority projects

**Working at Providence Health Care**

Qualifications / Skills and Education:
**Education**
High School Diploma, completion of a recognized secretarial program and three (3) to five (5) years recent related experience supporting management staff, or equivalent combination of education, training and experience.

**Skills and Abilities**
- Ability to keyboard at 50 WPM.
- Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g., Excel, Access, PowerPoint, Outlook), related databases and Internet. Knowledge and use of MS Visio and web publishing software would be an asset.
- Demonstrated organizational skills to effectively prioritize workload and meet deadlines.
- Ability to manage multiple complex and competing priorities.
- Ability to provide administrative support in the planning, organizing and coordination of meetings, events, and seminars.Effective interpersonal and organizational skills and the ability to maintain effective working relationships.
- Ability to communicate effectively both verbally and in writing.
- Ability to work with mínimal supervision.
- Ability to handle confidential information with tact and discretion.
- Ability to problem-solve and develop solutions.
- Working knowledge of basic record keeping and bookkeeping/accounting procedures and concepts.
- Demonstrated ability to work effectively, both independently and as part of a team.
- Ability to use related equipment. Physical ability to perform the duties of the position.

Duties and Responsibilities:
Utilizes word processing, spreadsheet and graphic software to produce a variety of reports, correspondence, brochures/pamphlets/notices, rosters/schedules and presentation materials for meetings and seminars. Develops and maintains spreadsheet and database software to record, retrieve, analyze and display data. Utilizes business diagram software to prepare flow charts, project plans, organizational charts and other material.

Schedules, prioritizes and organizes meetings and seminars in collaboration with Department Head, Medical Staff or other designate(s). Considers nature of request and resolves time conflicts. Invites and confirms attendance of guests, assists with room bookings and set up, arranges for necessary equipment, supplies and catering; prepares and distributes agendas, attends and records proceedings which may include topics of a confidential or sensitive nature and takes follow up action as required.

Makes travel arrangements and reservations for the designated Medical Staff when travelling on department business, including confirming dates, contacting travel agents and obtaining cost and billing information, verifying and forwarding itineraries.

Supports Department Head, Medical Staff or other designate(s) by maintaining and tracking various personnel transactions and records and completed documentation related to recruitment, selection, credentialing / privileging, appointment / reappointment to Medical Staff, performance management, confidentiality issues and/or workplace health and safety activities.

Maintains on-call rosters and schedules medical students, residents and fellows. Distributes information to members of the Department as appropriate. Follows

  • Analyst, Medical Affairs

    6 months ago

    Vancouver, Canada Providence Healthcare Full time

    Article Flag: Mandatory Vaccination Please Note: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...

  • Medical Office Assistant

    6 months ago

    Vancouver, Canada MD4ME MEDICAL Full time

    Responsibilities: - Greet patients and visitors in a professional and friendly manner - Answer phone calls and schedule appointments - Update and maintain electronic medical records - Verify insurance information and collect co-pays - Assist with billing and coding tasks - Coordinate referrals to other healthcare providers - Manage patient paperwork and...

  • Administrative Assistant 1

    6 months ago

    Vancouver, Canada PHSA Full time

    **Administrative Assistant 1 - Medical Affairs Administration** BC Cancer Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is...

  • Credentialing Assistant, Medical Affairs

    3 months ago

    Vancouver, Canada Providence Healthcare Full time

    **Salary**: The salary range for this position is CAD $24.76/Hr. - CAD $32.50/Hr. Summary: Reporting to the Executive Director, Medical Affairs and receiving work direction from the Credentialing Coordinator, the Credentialing Assistant: - produces a variety of queries, reports and documents from the system as required for departmental and organizational...

  • Administrative Assistant, Phsa Medical

    6 months ago

    Vancouver, Canada PHSA Full time

    **Administrative Assistant, PHSA Medical & Academic Affairs** PHSA Corporate Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and...

  • Medical Office Assistant

    3 weeks ago

    Vancouver, Canada Sina Medical Clinic Full time

    Sina Medical Clinic in Yaletown is seeking an additional full-time Medical Office Assistant to join their team. The clinic is composed of medical doctors (family doctors), specialists (pediatrician and dermatologists), naturopathic doctor, registered nurse, and pharmacist. **Duties include the following**: - Greet and check-in patients, ensuring a positive...

  • Medical Office Assistant

    1 month ago

    Vancouver, Canada Sina Medical Clinic Full time

    Sina Medical Clinic in Yaletown is seeking an additional full-time Medical Office Assistant to join their team. The clinic is composed of medical doctors (walk-in and family doctors), specialists (internal medicine specialist, pediatrician, orthopedic specialist), naturopathic doctors, clinical counsellor, registered nurse, and pharmacist. **Duties include...

  • Medical Office Assistant

    6 months ago

    Vancouver, Canada Sina Medical Clinic Full time

    Sina Medical Clinic in Yaletown is seeking an additional full-time Medical Office Assistant to join their team. The clinic is composed of medical doctors (walk-in and family doctors), specialists (internal medicine specialist, pediatrician, orthopedic specialist), naturopathic doctors, clinical counsellor, registered nurse, and pharmacist. **Duties include...

  • Business Affairs Assistant

    7 months ago

    Vancouver, Canada Reel One Entertainment Full time

    Champlain Media is a dynamic international television production and distribution company with offices in Toronto, Vancouver and Montreal. Champlain Media leads the way in the development, financing, production and distribution of high-quality TV programming, being one of the largest suppliers in the niche of highly commercial TV movies. Please visit our...

  • Medical Administration Coordinator

    2 months ago

    North Vancouver, Canada Vancouver Coastal Health Full time

    Salary The salary range for this position is CAD $29.31/Hr. - CAD $38.47/Hr. Job Summary Come work as a Medical Administration Coordinator & Assistant with Vancouver Coastal Health (VCH)! Vancouver Coastal Health is looking for a Medical Administration Coordinator & Assistant to join the Medical Affairs Administration team. Apply today to...

  • Medical Office Assistant

    6 months ago

    Vancouver, Canada Indigo Medical Group Full time

    We are hiring for a MOA to work as a lead customer service specialist. We have some very exciting programs and we would like you to join our vibrant team in delivering great patient care. We are happy to assist with training and learning to progress your career and interest in the health and wellness industry. Care Point has been in business for 35 years and...

  • Medical Office Assistant

    1 month ago

    Vancouver, Canada Care Point Medical & Wellness Full time

    Overview: Care Point Medical is looking for a dedicated reliable certified MOA to join our team. The applicant must be professional in appearance and interaction, with strong interpersonal skills. You will work alongside very passionate, skilled professionals in a well-established, busy and multidisciplinary clinic. The ability to communicate effectively and...

  • Medical Office Assistant

    3 months ago

    Vancouver, Canada Healix Health Medical Full time

    **Job Overview** Seeking a professional, organized, detail oriented Medical Office Assistant to support our established and specialized medical/integrative clinic in Vancouver. Must have excellent interpersonal skills for dealing with clients. We are seeking a collaborative person able to promote the services provided by the clinic. The position is for...

  • Medical Office Assistant

    3 months ago

    West Vancouver, Canada Park Medical Clinic Full time

    ## Job Overview # Responsibilities - Greet patients and visitors in a professional and friendly manner - Answer phone calls, schedule appointments, and manage patient inquiries - Maintain electronic health records using software such as Epic or Dentrix - Assist with insurance verification and billing processes - Handle medical terminology and ensure...

  • Medical Affairs Team Lead

    2 weeks ago

    Vancouver, British Columbia, Canada Gilead Sciences, Inc. Full time

    Gilead Sciences, Inc. is a leading biopharmaceutical company with over 35 years of experience in developing life-changing therapies for diseases such as HIV, viral hepatitis, COVID-19, and cancer.We are committed to ensuring access to these therapies across the globe and continue to fight against the world's biggest health challenges. Our mission requires...

  • Medical Office Assistant

    3 months ago

    Vancouver, Canada Care Point Medical & Wellness Full time

    Overview: Care Point Medical is looking for a full time and part time dedicated MOA to join our team. Thursdays and Fridays is required for both positions, and may require working to both our Joyce and Commercial Drive location. The applicant must be professional in appearance and interaction, with strong interpersonal skills. You will work alongside very...

  • Medical Office Assistant

    2 days ago

    Vancouver, Canada Forward Care Medical Full time

    Forward Care Medical (FCM) is one of the largest physician for physician clinics in the lower mainland. We have a mix of family physicians and specialists dedicated to medical excellence and comprehensive care. FCM invests into the next generation of medical professionals by hosting medical students and resident doctors in our clinic so that they can gain...

  • Medical Office Assistant

    3 months ago

    West Vancouver, Canada Park Medical Clinic Full time

    ## Job Overview # Responsibilities - Greet patients and visitors in a professional and friendly manner - Answer phone calls, schedule appointments, and manage patient inquiries - Maintain electronic health records using software OSCAR - Assist with insurance verification and billing processes - Ensure accurate documentation - Perform general administrative...

  • Medical Affairs Project Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    OverviewVancouver Coastal Health (VCH) is a leading healthcare organization that provides comprehensive medical services to the community. We are seeking an experienced Medical Affairs Project Coordinator to join our team.SalaryThe estimated salary for this position is CAD $38,145 - CAD $56,722 per year, based on a 37-hour workweek and assuming 52 weeks of...

  • Business Analyst Medical Affairs

    6 months ago

    Vancouver, Canada PHSA Full time

    **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Director,...