Manager, Facilities and Special Projects

2 weeks ago


Toronto, Canada WeirFoulds LLP Full time

Manager, Facilities and Special Projects

WeirFoulds has established itself as the premier regional law firm in Ontario. We have provided strategic, cost-effective, and innovative legal advice to our clients since 1860. We have thrived by working with our clients to form true partnerships with them to ensure that our legal advice addresses their priorities.

We are currently looking for a **Manager, Facilities and Special Projects **to join our Facilities team on a **permanent full-time basis**. The position reports directly to the Director, Human Resources at the firm.

The hours of work for this role will be **onsite Monday to Friday from 8:00 a.m. to 4:00 p.m**. Flexibility of hours may be required from time to time depending on business needs. This role’s primary location is in our Toronto office, and you will be required to travel to our Oakville office occasionally. This flexibility is crucial for ensuring effective oversight and management of facilities and projects across our law firm.

**Responsibilities**

**Facilities Management**:

- Maintain relationships with building management and coordinate building related matters.
- Manage day-to-day operations and uphold firm standards.
- Oversee facilities and office inventory budget.
- Oversee office and equipment maintenance schedules, routine inspections, and remediations for the professional upkeep of all offices.
- Management of security and safety for all offices.
- Manage office moves minimizing disruptions and ensuring a seamless transition.
- Collaborate with other departments on event space planning and execution.
- Foster collaborative relationships with cross functional teams to address facilities related needs promptly.
- Support with facilities projects as needed.

**Team Management**:

- Lead a team of six people running our Mailroom, Reception and Catering facilities and seek ways to improve services and increase efficiency.
- Collaborate with Business Services and all other colleagues to create a high performance environment.

**Qualifications, Skills and Experience**
- Three to five (3-5) years of management/supervisory experience in a facilities or related role.
- Flexibility to deal with out of hours facilities emergencies at either of our offices.
- Proficient in using MS Word, MS Teams, Excel, SharePoint, and PDF.
- Ability to handle confidential situations with tact and diplomacy.
- Ability to work on multiple projects/problems while consistently managing deadlines.
- Excellent oral and written communication skills.
- Excellent time management, organizational and prioritization skills.
- Project Management diploma or degree is an asset.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.



  • Toronto, Canada CultureLink Settlement and Community Services Full time

    **Job Posting** **Job title: Manager - Special Projects** **Hours: 35 hours per week** **Start/end date: ASAP to December 20, 2024 with possibility of extension** **Reports to: Senior Manager, Programs and Services** **Posting Date: February 22 2024** **Reference Number: CLNU-2024-04** **Deadline to apply: Open until filled** CultureLink is a Not for...

  • Facility Manager

    5 days ago


    Toronto, Canada Bouygues Energies and Services Canada Limited Full time

    At Bouygues Energies and Services we aim to foster work environments that are client focused, results-orientated and collaborative. Bouygues Energies & Services is a leading provider of Facility Management services to a range of clients across Canada and, through our parent company, globally. Our Canadian projects include the government, aviation industry,...

  • Project Supervisor

    4 weeks ago


    Toronto, Canada Black & McDonald Limited Full time

    **ABOUT THIS CAREER OPPORTUNITY** Black & McDonald's Southern Ontario Facilities Management Operations team is growing! If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you. The Project Supervisor is located in Toronto, ON and typically reports...


  • Toronto, Canada Toronto Hydro Full time

    **WORK ILLUSTRATION**: Responsible to develop and deliver the Facilities Capital Program including: planning, design, execution and reporting. Liaise with all business units to plan and execute their projects within THESL owned and leased buildings. Responsible to maintain legislative requirements in the design and execution of the Facilities Capital...


  • Toronto, Canada Angus Consulting Management Limited Full time

    ACML’s Management team is growing! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you! **WHO ARE WE?** With over 50 years of experience...

  • Project Manager

    4 weeks ago


    Toronto, Canada University Health Network Full time

    **Job Posting #916636** **Position**:Project Manager **Site**:67 College St **Department**:Research Facilities Planning and Implementation (RFP & I) **Reports to**:Manager **Salary Range**: Commensurate with experience and consistent with UHN Compensation Policy **Status**: Permanent Full-Time As an integral member of the Research Facilities Planning and...


  • Toronto, Canada Vector Institute Full time

    *** The Project Manager, Facilities & Integration oversees and manages planning, execution, and coordination of projects and facilities integration for the Vector Institute’s relocation into the Schwartz Reisman Innovation Centre. In this one-year contract role and reporting to the Director, Human Resources & Corporate Services, you will play a crucial...


  • Toronto, Canada MCAP Full time

    The Role This position is responsible for managing day-to-day operations of national facilities services. Working closely with the Sr. Director, the Sr. Manager will support efficient financial management through effective budgetary planning, monitoring, controlling and operations.  The Sr. Manager will also support the successful execution of all...

  • Visual Content

    4 weeks ago


    Toronto, Canada Special Olympics Ontario Full time

    **Visual Content & Communications Officer** The Visual Content & Communications Officer (VCCO) will be an integral member of the Business Development & Marketing Team and play a key role in both internal and external communications. The VCCO will possess excellent graphics skills and be relied upon for your creative and outside of the box thinking on a wide...


  • Toronto, Canada University of Toronto Full time

    **Date Posted**:11/21/2023 **Req ID**:35065 **Faculty/Division**: Faculty of Applied Science & Engineering **Department**: Office of the Dean **Campus**: St. George (Downtown Toronto) **Description**: **ABOUT US** The Faculty of Applied Science & Engineering is a world-renowned community of researchers and students dedicated to solving some of the world's...


  • Toronto, Ontario, Canada Angus Consulting Management Limited Full time

    ACML's Management team is growing Are you looking for a challenging and rewarding career with Canada's leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you WHO ARE WE? With over 50 years of experience throughout North...


  • Toronto, Ontario, Canada Holland Bloorview Kids Rehabilitation Hospital Full time

    Join us in building a world of possibility Holland Bloorview Kids Rehabilitation Hospital is Canada's largest pediatric rehabilitation hospital. We are a top 40 Canadian research hospital that is fully affiliated with the University of Toronto, and we serve over 8,500 families annually. Our vision is to support the most meaningful and healthy futures for all...


  • Toronto, Canada Ontario Municipal Social Services Association (OMSSA) Full time

    **POSITION PURPOSE** To help achieve the strategic goals of the Association through special project activities which align with the members interests and supports the Policy, Communications, and Professional Development activities of OMSSA by: - Conducting survey and data research and information gathering activities which contribute to and support the...


  • Toronto, Canada Bouygues Energies and Services Canada Limited Full time

    At Bouygues Energies and Services we aim to foster work environments that are client focused, results-orientated and collaborative. Bouygues Energies & Services is a leading provider of Facility Management services to a range of clients across Canada and, through our parent company, globally. Our Canadian projects include the government, aviation industry,...


  • Toronto, Canada Angus Consulting Management Limited Full time

    ACML’s Management team is hiring! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you! **WHO ARE WE?** With over 50 years of experience throughout...

  • Facility Manager

    5 days ago


    Toronto, Canada Kings Court Etobicoke Full time

    **Job Opportunity: Facility Manager at Kings Courts in Etobicoke** Are you enthusiastic about sports, teamwork, and creating exceptional experiences? Kings Courts Sports is seeking a dedicated Facility Manager to join our dynamic team. As a Facility Manager, you'll play a vital role in ensuring the smooth operation of our state-of-the-art indoor sports...


  • Toronto, Canada National Projects Canada Inc Full time

    Job description Job description **Senior Co-Ordinator - (Project Management)** Toronto, ON **Summary** We are a growing construction company and are hiring dedicated Construction Project Coordinator to join our team: to plan and supervise a wide range of construction projects from start to finish. You will organize and oversee construction procedures...


  • Toronto, Ontario, Canada Ontario Health Full time

    At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value.How we work...


  • Toronto, Canada CAPREIT Full time

    : **Reports To**: Senior Project Manager, Special Projects, Engineering and Project Management **Position Summary**: The Project Coordinator will be responsible for preparing condition audits, administrative support, preparation and coordination of tender documents, vendor invoice management, project fee estimates, specifications, budgets, schedules,...

  • Facilities Manager

    4 weeks ago


    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. The Facilities Manager (FM) is responsible for managing all aspects of facilities service as detailed in the scope of works section of the contract and will report to the Senior Faciliaties Manager or Regional FM. In this capacity, the jobholder will be the person responsible for the service...