Special Projects Officer

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:11/21/2023
**Req ID**:35065
**Faculty/Division**: Faculty of Applied Science & Engineering
**Department**: Office of the Dean
**Campus**: St. George (Downtown Toronto)

**Description**:
**ABOUT US**

The Faculty of Applied Science & Engineering is a world-renowned community of researchers and students dedicated to solving some of the world's most pressing challenges through collaborative and multidisciplinary research and experiential education. Through rigorous technical training, and unparalleled extracurricular and professional experience opportunities, we prepare the next generation of engineering leaders and change makers to unlock the future's boundless potential.

The Faculty of Applied Science & Engineering is led by a dedicated and diverse group of academic and administrative professionals who exemplifyexcellence in their fields.

**YOUR OPPORTUNITY**

Working under the general direction of the Vice-Dean Strategic, the Special Projects Officer is responsible for identifying issues, advising on strategy options, recommending solutions, implementing project plans and responding to the objectives and priorities of the Office of the Dean in the Faculty of Applied Science & Engineering. Working closely with senior administrators and staff, the Special Projects Officer is responsible for project management and implementation to ensure the Dean’s strategic plans and initiatives are carried out efficiently and effectively.

Such project management and implementation includes: (a) creating and implementing supports and best practices (b) leading implementation of projects to improve and advance the goals and objectives included in the Faculty’s Academic Strategic Plan (c) providing administrative support and strategic advice related to issues management (d) undertaking detailed in-depth research and analysis on a wide range of issues and topics e) facilitating project work to ensure deliverables are met within the required timelines (f) following-up on decisions made and monitoring these supports and best practices to ensure there is ongoing maintenance of the highest level of pro-activity, support and service for the Faculty.

The Special Projects Officer will assist in advancing projects, and undertake initiatives and daily activities within the Faculty of Applied Science & Engineering that require knowledge of confidential information about Faculty staffing, priorities and new academic directions. The role of the Special Projects Officer will continue to evolve and the individual must be willing to respond to the given priorities of the day and be willing to work cooperatively in a challenging and dynamic environment.

The Special Project Officer works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain absolute confidentiality. The incumbent interacts closely with a wide range of senior members of the University, including academic administrators, faculty and staff, as well as students and other community members.

**QUALIFICATIONS REQUIRED**

**EDUCATION**:
University degree required, post graduate degree (Master’s or PhD) and/or PMP certification an asset, or equivalent combination in education and experience.

**EXPERIENCE**:
Minimum four (4)years’ experience in a University or Educational setting in progressively senior positions. Extensive experience with the University, knowledge of university policies and procedures, and an understanding of the University’s organizational structure, including its governance. Experience leading complex and multi-stakeholder projects. Knowledge about media (including traditional, new and social media), protocol, diplomacy and an excellent understanding of the University’s mission and intersection with the broader community.

**SKILLS**:
Advanced computer skills in Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets and graphics, and prepare sophisticated PowerPoint presentations), and scheduling software. Familiarity with Microsoft Sharepoint is required. Web design skills such as content management software and WordPress preferred. Familiarity with Acrobat and other Adobe software an asset.

**OTHERS**:
Strong research, writing, communication, presentation and interpersonal skills; high degree of political acuity and judgement; ability to work under pressure; familiarity with University governance, higher education sector, and public sector administration; ability to deal with senior University Officers with high degree of initiative, discretion and tact; superior organizational skills in planning, project management and task coordination; flexibility and problem solver orientation; strong leadership capabilities; demonstrated commitment to equity, diversity, inclusion and the promotionof a respectful and collegial learning and work environment.

**Closing Date**:12/07/2023,11:59PM ET
**Employee Group**: Salaried
**Appointment T

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