Payroll & HR Coordinator

6 months ago

Acheson, Canada Jen-Col Construction Ltd. Full time

The Payroll & HR Coordinator is responsible for all payroll functions including accurate processing of weekly payroll, year-end reconciliations and reporting, and administration of the RRSP and Group Benefits programs. Other responsibilities include providing backup and support to other members of the HR team as required.

**Qualifications**
- Strong knowledge of payroll systems and internal controls
- Familiarity with payroll processing requirements, including taxation and setup of earning and deduction codes (ie: determine if insurable, pensionable, vacationable, etc.)
- Strong knowledge of Employment Standards legislation and compliance requirements, specifically for Alberta and British Columbia
- Accounting knowledge sufficient to perform monthly and annual G/L reconciliations of payroll-based accounts, with the ability to identify and resolve discrepancies
- Excellent attention to detail and a high degree of accuracy
- Able to organize and document procedures in a logical/methodical manner
- Effective problem-solving and critical thinking skills
- Manages time effectively to meet strict deadlines and adapt to changes on short notice
- Proven ability to maintain the confidentiality of information and records
- Effective verbal, written, and active listening skills to communicate with individuals at all levels of the organization
- Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times
- Can work effectively as part of a team as well as independently with mínimal supervision
- Excellent data entry skills with the ability to produce accurate and consistent work
- Proactive in ensuring job knowledge is current
- Computer literacy, including intermediate to advanced skills in Microsoft Word, Excel, and Outlook

**Education/Licenses**
- Payroll Compliance Practitioner (PCP) certification required
- Post-secondary certificate or diploma in Payroll, HR, or Accounting preferred

**Experience**
- Minimum three (3) years of experience with Canadian-based payroll
- Basic accounting experience including general ledger and payroll accounts reconciliation
- Experience with ERP systems, specifically Viewpoint Vista, is an asset

**Functional Responsibilities**
- Process weekly in-house payroll for all salaried and hourly employees (currently in AB and BC), ensuring timeliness, completeness, and accuracy
- Enter new hire information, employee changes, terminations, and transfers of salaried and hourly employees into ERP system, including uploads of all related documentation
- Manage enrollments, changes, and terminations of employees on group benefits plan and RRSP program
- Assist employees with submitting short-term and long-term disability claims, liaising with group benefits provider to ensure ongoing claims management and timely resolution
- Participate in annual group benefits renewal discussions and meetings
- Address all inquiries regarding payroll, group benefits, and RRSPs, providing exceptional customer service
- Act as main contact for employee Apprenticeship program, liaising with apprentices, superintendents, and provincial apprenticeship boards to maintain accurate records of sign-ups and terminations, progress of schooling, and reporting of hours
- Act as administrator for online learning platform, enrolling and terminating employees, assigning and tracking training, and uploading completion certificates to ERP system
- Provide full recruitment services for the Field division including the creation, posting, and monitoring of job ads, screening resumes, and assisting Field partners with onboarding
- Reconcile and remit all source deductions, group benefit premiums, RRSP contributions, and Workers’ Compensation premiums
- Prepare and enter journal entries for payroll-related accounts as required
- Ensure accurate tracking of leave balances, overtime, and vacation pay in ERP system
- Document payroll processes and create manuals and workflows
- Prepare documentation such as Records of Employment, TD4s, T2200s, and other payroll-related forms
- Investigate and resolve any payroll issues or discrepancies
- Lead the payroll year-end processing and reporting requirements, ensuring production of T4s and other year-end functions are completed accurately and on time
- Work with auditors at year end to verify payroll GL account balances
- Keep abreast of all changes to legislation, regulations, and standards in order to maintain payroll best practices
- Be proactive in investigating solutions for increased efficiency, accuracy, and collaboration within the payroll and HR departments
- Maintain a wide variety of confidential payroll information, files, and records in written and electronic formats
- Compile and issue various ad hoc, monthly, quarterly, and annual reports
- Provide back-up and support to other members of the Human Resources (HR) team as required

**Working Conditions**
- Office atmosphere
- Manual dexterity required to operate computer and peripherals

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