Land Inventory Assistant

4 weeks ago

Edmonton, Canada City of Edmonton Full time

**Job Number**:48794**

The Facility and Land Inventory Management Unit provides real estate services to the corporation and the general public. This includes activities ranging from the monitoring/managing of 8000 titled, city owned properties to the tracking / recording of the City’s building inventory. The Unit also provides real estate services that contribute to facilitating real estate development throughout the city.

This position will engage in diverse technical and administrative work involving a variety of business processes. The position will provide technical support to the Facility and Land Inventory Management Unit which includes completing research, file preparation, organizing and routing legal documents for signature, assisting with tasks related to managing contracts/agreements and performing data inventory maintenance/documentation/reporting.

With a focus on the City of Edmonton’s Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, you will:

- Process and research files related to managing city land inventory, property sales circulations, property offerings, and URW circulations, etc.
- Pull land title certificates and legal URW instruments from SPIN as needed
- Interpret SPIN maps to assess where URW’s and easements are located
- Complete document registration request forms for land titles to document registration
- Research Bylaws to determine if road closure areas have been registered
- Ensure legal descriptions affected by URW is accurately defined in the circulation memorandums
- Create files in POSSE and electronically with write up circulation memorandums regarding the disposition of city land
- Consult with the Development Coordination Section to determine if caveats can be discharged from title
- Compile all received circulation responses and file into POSSE + G:Drive
- Regularly ensure internal and external stakeholder circulation contacts are current and up to date
- Regularly update database using Excel, Google Sheets and POSSE ensuring accurate inventory of all registered instruments
- Update Legal Templates as needed
- Print, organize and track hard copy documents for signature routing to designated offices and ensure all signatures and seals are obtained as required
- Provide assistance to retrieve and proof data from all Unit data sources for reporting purposes
- Provide assistance in performing tasks related to implementation of the Supplier Performance Management Program as needed
- Review and verify that information entered into SAP/Ariba has been inputted correctly
- Review SAP/Ariba details to ensure no errors have been made
- Perform other related duties as required

**Qualifications**:

- A minimum of 2 years progressively responsible experience in general office practices including data entry, file preparation, data entry, drafting memos, and maintaining accurate data upkeep
- Knowledge of data collection methodology and research skills
- Understanding of land titles, land surveys/maps and land-related legal agreements
- Ability to work efficiently and effectively with a high level of accuracy under tight timelines
- Strong interpersonal skills and the ability to establish and maintain effective working relationships
- Demonstrated customer service experience and the ability to deal with clients in a professional and respectful manner
- Must be adaptable, flexible and well organized
- Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement
- Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
- Demonstrate the foundational competencies, key behaviors and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
- Applicants may be tested

**_ Up to 1 temporary, part-time position for up to 11 months_**

**Hours of Work**: Up to 33 hours per week

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton and Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

**Salary**: $23.664 - $29.385 (Hourly)

**Talent Acquisition Consultant**: RM/MZ

IND123

**Classification Title**: Word Data Processing Clerk II

**Posting Date**: Feb 14, 2024

**Closing Date**: Feb 28, 2024 11:59:00 PM (MST)

**Number of Openings (up to)**: 1 - Temporary Part-time

**Union**: CSU 52

**Department**: Real Estate

**Work Location(s)**: 10th Floor Edmonton T

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