Accounts Receivable Collection Specialist

3 weeks ago

Ancaster, Canada Archmill House Full time

The **Accounts Receivable Collection Specialist **will play a crucial role in managing and optimizing the company's receivables by focusing on timely collections and maintaining strong relationships with clients. This position will require a detail-oriented individual with excellent communication and negotiation skills to ensure efficient collections and prompt resolution of outstanding balances. Utilizing strong accounting knowledge, problem-solving abilities, and time management, the specialist will contribute to the overall financial health of the organization.

**YOUR RESPONSIBILITIES**:

- Accounts Receivable, including processing payments, producing statement of accounts, collections on overdue accounts, preparing statutory declarations and account reconciliation when required.
- Handle overdue accounts with firm yet professional collections practices.
- Invoicing customers as per the required schedule, weekly, monthly, etc.
- Process monthly progress billings for architectural millwork jobs.
- Tracking work order on progress billing spreadsheets.
- Actively call customers to ensure payments are received on time.
- Diligently follow up on overdue invoices by sending monthly statements, escalating collection efforts as needed, and maintaining clear records of all communications.
- Monitor and record any holdbacks received, ensuring compliance with contractual obligations.
- Coordinate and lead bi-weekly AR meetings to review account statuses, collection strategies, and payment trends. Communicate effectively with internal teams to support a unified approach to collections.
- Process bank deposits and manage cash flow projections. Record all finance entries related to banking in an accurate and timely manner.
- Maintain up-to-date customer account records, ensuring that any changes or updates are reflected accurately in the system.
- Assist with monthly and year-end financial closing activities, including reporting, reconciliations, and audits.
- Assist with special projects as required.
- Protect the company's value by keeping information confidential.
- Other duties as assigned.

**YOUR SKILLS & EXPERIENCE**:

- 3 - 5 years of experience preferred.
- Self-starter, organized, attention to detail, deadline-oriented, hands-on.
- Assertive & diplomatic personality with the ability to drive results.
- Ability to work in a fast-paced team environment.
- Worked with Accounting/ERP systems in the past.
- Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures.
- MS Office experience required with strong Excel capabilities.
- Excellent verbal and written communication skills.

**EDUCATION & TRAINING**
- Bachelor’s degree in accounting, finance, or related field

**CHARACTERISTICS TO SUCCEED**:
At Archmill, we are seeking Ideal Team Players who are Humble, Hungry and Smart (as referenced by Patrick Lencioni in his book, The Ideal Team Player).
- Humble - Who shares the credit and success with team members.
- Hungry - Who is always looking for more responsibilities and learnings.
- Smart - Who is emotionally intelligent and has good judgement.

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