Administrative Assistant 2

3 weeks ago

Winnipeg, Canada Grace Hospital Full time

**Requisition ID**: 352513

**Position Number**: 20051001

**Posting End Date**: January 27/2024

**City**: Winnipeg

**Employer**: Winnipeg Regional Health Authority

**Site**:Grace Hospital

**Department / Unit**: Medicine Administration

**Job Stream**: Non-Clinical

**Union**: Non Union

**Anticipated Start Date**: 04/06/2024

**FTE**: 1.00

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

**Position Overview**:
Under the general direction of the Medicine Director Health Services, the incumbent is responsible for assisting with the effective, efficient provision of clerical support for the following areas: Medicine Program. Duties include reception and administrative support including managing calendars, coordinating and preparatory work for meetings and other miscellaneous clerical duties.

**Experience**:

- 2 - 3 years of direct secretarial experience required.
- Two years of recent clerical experience in a health care setting preferred.
- Experience in using setting up TEAMS meetings, transcribing reports and meeting minutes required.
- Experience in creating and maintaining graphs and spreadsheets from statistical information.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba standards, required.
- Completion of a comprehensive course in medical terminology is an asset.
- Successful completion of a recognized business office training program is an asset.
- A combination of education and experience may be considered.

**Certification/Licensure/Registration**:

- Possession of a Health Unit Clerk certificate is an asset.

**Qualifications and Skills**:

- Typing 50 wpm required.
- Proficiency in Microsoft Office including Word, Excel, Publisher and PowerPoint.
- Knowledge of audio-visual equipment is an asset.
- Demonstrated excellence in time management, organization and prioritization.
- Demonstrated self-direction, flexibility and creativity in work.
- Must possess excellent communication and interpersonal skills that promote professionalism, interdepartmental collaboration and customer service.

**Physical Requirements**:
Not applicable

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services. Effective April 1, 2024, Golden West Centennial Lodge will also be part of the WRHA legal entity.

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