Executive Assistant 2

1 week ago

Winnipeg, Manitoba, Canada City of Winnipeg Full time

Working under general supervision you will provide executive administrative support to the Director of Human Resource Services & Equity Office.

HR Services (HR) is the people division of the City of Winnipeg, with almost 150 HR staff serving the city in 8 corporate HR divisions as well as 8 HR generalist department teams across the city.

We support a workforce of over 10,600 employees.

As the _Executive Assistant 2, _
you will:

  • Manage the time, calendar, and appointments of the HR Director; moving, shifting, and adjusting time to meet the most important priorities.
  • Works with the HR Director and Senior HR Managers to determine department processes and offers opinions on workflow and problem solving. Uses administrative skills to coordinate HR service work and timely deliver on work outcomes.
  • Independently create and maintain tracking systems for work assignments, signed agreements, work priorities, scheduled reports, briefing notes, contracts, and daily work priorities.
  • Prepare, edit, and present for final review and signature the work required by the HR Director.
  • Track, monitor, and organize HR related projects and priorities; assisting, researching, and or leading certain projects when requested.
  • Working with HR leaders and departments to gather opinions to maintain, research and update HR administrative standards and work procedures as required. Including tracking for biannual review and updates.
  • Coordinate work priorities with CAO's office as needed.
  • Autonomously organize, prepare, and take minutes for the HR Director with complete follow up on action items including initiating work, completing or assigning tasks, reviewing progress, monitoring deadlines and future planning.
  • Ensure that the HR Director has the necessary documentation in advance of meetings. This also includes arranging space, technology, meeting room requirements, presentation material, food and security access as needed.
  • Assist in the compilation of required information to draft a response to media, council, and citizen inquiries related to HR Services on behalf of the HR Director or City.
  • Respond to inquiries on behalf of the HR Director or escalates issues for resolution as appropriate to the Director, Corporate or Department HR teams or the CAO Office as needed.
  • Lead the planning of various department events, such as monthly meetings, work functions, employee events, and annual HR department planning activities, union and external partner meetings, etc.
  • Work with other Executive Assistants to coordinate and organize citywide HR response and or team information as required on behalf of the HR Director.
  • Brings important or sensitive matters to the forefront as needed.
  • Supports the Director in the leadership and management of Equity Office projects, community relationships, EO meetings and related work.
  • Perform other related duties as assigned.

Your education and qualifications include:

  • Completion of a Bachelor's Degree in Business Administration and 3 years of Executive Assistant experience; OR has an equivalent combination including a postsecondary Certificate in HR/or Business Administration and 5 years directly related executive assistant experience.
  • Individuals with lesser experience are encouraged to apply. Executive Assistant experience with Council processes from within the City of Winnipeg or similar organizations is preferred
  • Previous experience leading the administrative workflow of daily activities, including managing the time, calendar, and appointments in a similar size executive or senior level office with heavy volumes of work.
  • Has developed political acumen skills. Has an understanding of the unique work environment involving elected officials, public scrutiny and support for citizens in a large publicly funded workforce.
  • Office management experience with the ability to create and deliver documentation, as well as, organize and retrieve requests in electronic and manual filing system.
  • Ability to manage meetings by preparing for meetings, take minutes, distribute, complete action items and work assignments from various sources.
  • Exceptional ability to communicate professionally both verbally and in writing, in an environment where politically sensitive, highly confidential, legal, and private employee and organizational matters are regularly received.
  • Exceptional organizational skills with the ability to autonomously function in a high volume, fast paced, consistently changing work environment, where priorities shift often through the day. Ability to manage self and the HR Director consistently.
  • Project Management facilitation skills with the ability to track, lead, monitor and organize projects, and participate in resource management, follow and future planning to meet the project's needs.
  • Advanced interpersonal skills with the ability to interact professionally with public officials, Senior Leadership, Management, HR team members, Union leaders, and

  • Executive Assistant

    2 weeks ago

    Winnipeg, Manitoba, Canada NorWest Co-op Community Health Full time

    Executive Assistant**1.0 EFT Permanent**NorWest Co-op Community Health is a non-profit community-based health care agencyin the Inkster area, and a forerunner in taking a multi-service, holistic, team approach tohealth care. We provide a wide range of health-related services including primary healthcare, counselling, education/health promotion and community...

  • Executive Assistant

    1 week ago

    Winnipeg, Manitoba, Canada NorWest Co-op Community Health Full time

    Executive Assistant1.0 EFT Permanent NorWest Coop Community Health is a nonprofit communitybased health care agency- in the Inkster area, and a forerunner in taking a multi-service, holistic, team approach to- health care. We provide a wide range of health-related services including primary health- care, counselling, education/health promotion and community...

  • Executive Assistant to the Executive Director

    2 weeks ago

    Winnipeg, Manitoba, Canada City of Winnipeg Full time

    Job information Executive Assistant to the Director from the Company City of Winnipeg , this latest Executive Assistant to the Director job vacancy is located in the city Winnipeg, MB located in the country Canada . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job Vacancies in this Administrative...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Manitoba, Canada HUB International Full time

    Ignite your potential. Impact what matters.Hi, we're HUB - a network of doers with diverse stories and a shared goal to support our clients and communities. To do it, we believe in supporting each other, because great work happens when people come together, and that means building a team where anyone can spark an idea, and where everyone can make a...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Manitoba, Canada Paterson GlobalFoods Full time

    The Executive Assistant will be a highly resourceful team-player who is comfortable working in a fast-paced environment while remaining organized, flexible and efficient. This individual will have the ability to fully anticipate the needs of the Executive, remain cool and collected under pressure, and will possess excellent communication and time management...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Manitoba, Canada Heidi headhunting Full time

    Responsibilities: Manage executive calendars and schedule appointments Coordinate meetings, conferences, and travel arrangements Prepare reports, presentations, and correspondence Conduct research and compile data to support executive decisionmaking Handle incoming and outgoing communications on behalf of executives Perform general clerical duties including...

  • Executive Assistant

    1 week ago

    Winnipeg, Manitoba, Canada Reh-Fit Centre Full time

    The Reh-Fit Centre in Winnipeg, Manitoba is a not-for-profit organization with a mission to enhance the health and well-being of its members and the community by providing innovative health and fitness services through assessment, education, and exercise in a supportive environment. The Reh-Fit Centre is a state-of-the-art health and fitness facility that...

  • Executive Assistant

    1 week ago

    Winnipeg, Manitoba, Canada ID Fusion Full time

    ID Fusion is looking to hire a Metis post-secondary student to join our team as an Executive Assistant. As an Executive Assistant, you will work closely with the SEO to provide administrative support, assist with projects, and coordinate various tasks to ensure the smooth functioning of the organization. This is a work integrated learning opportunity to...

  • Executive Assistant

    1 week ago

    Winnipeg, Manitoba, Canada FWS Group Full time

    Executive Assistant /ParalegalFWS Group of Companies is a fully integrated design, engineering, construction, and maintenance services firm. We are advocates of the design-build approach to project development. Whether our clients are looking at greenfield construction or retrofitting an existing facility, we have the in-house expertise to take their project...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Manitoba, Canada Edison Properties Full time

    Edison Properties is a property management company that has been in business for over 50 years providing apartments for rent ranging from cozy and comfortable bachelor apartments to luxurious penthouse suites in the Winnipeg market.Our employees rated our Culture, Employee Empowerment, and Working Environment as their top three drivers. Being in the Property...

  • Executive Assistant

    1 week ago

    Winnipeg, Manitoba, Canada St. Boniface Hospital Full time

    Requisition ID: 361275Position Number:Posting End Date: June 28, 2024City: WinnipegEmployer: St. Boniface HospitalSite:St. Boniface HospitalDepartment / Unit: Corporate OfficeJob Stream: Non-ClinicalUnion: Non UnionAnticipated Start Date: 07/02/2024FTE: 1.00Anticipated Shift:DaysWork Arrangement: In PersonDaily Hours Worked: 7.50Annual Base Hours: 1950Grow...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Manitoba, Canada North End Community Renewal Corporation Full time

    NATIONAL OCCUPATION CODE 12100 POSITION TYPE FULL-TIME Job Summary: The role of an Executive Assistant (EA) is intended to bolster the effectiveness of the Executive Director (ED) by managing administrative tasks, facilitating communication, and acting as a strategic gatekeeper. This position ensures the ED's efforts are concentrated on critical...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Manitoba, Canada Travel Manitoba Full time

    About usTravel Manitoba is the only public/private non-profit tourism marketing organization that provides a province-wide platform to promote Manitoba as a premier travel destination. A Crown corporation whose role is to provide leadership by collaborating with tourism businesses, communities, destination marketing organizations and governments to realize...

  • Executive Assistant

    3 days ago

    Winnipeg, Manitoba, Canada Centre de Santé Saint-Boniface Full time

    Requisition ID: Position Number: Posting End Date: June 28, 2024 City: Winnipeg Employer: St. Boniface Hospital Site: St. Boniface Hospital Department / Unit: Corporate Office Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: 07/02/2024 FTE: 1.00 Anticipated Shift: Days Work Arrangement: In Person Daily Hours Worked: 7.50 Annual...

  • Executive Assistant

    1 week ago

    Winnipeg, Manitoba, Canada Acme Concrete Contracting Full time

    We are looking for someone to help us stay organized for several business we operate in the construction and restaurant industries.'''Duties:''' Provide highlevel administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements Prepare and edit correspondence, communications, presentations, and other...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Manitoba, Canada Randstad Canada Full time

    If you consider yourself to be a passionate Executive Assistant, who is able to successfully support a Senior Vice-Presidents, please keep on readingAre you looking to join an organization that fosters the personal development of individuals, within a dynamic team, and which offers stimulating career progression?If you are interested in pursuing a thriving...

  • Executive Assistant

    4 weeks ago

    Winnipeg, Manitoba, Canada Randstad Canada Full time

    Randstad Staffing is currently looking for an experienced Executive Assistant to join a prestigious company in the heart of downtown Winnipeg to provide administrative support to multiple V-Suite executives.Do you have previous experience providing administrative support to executives and are you able to juggle competing priorities? Do you thrive in a...

  • Executive Assistant

    4 weeks ago

    Winnipeg, Manitoba, Canada Randstad Canada Full time

    Randstad Staffing is currently looking for an experienced Executive Assistant to join a prestigious company in the heart of downtown Winnipeg to provide administrative support to multiple V-Suite executives.Do you have previous experience providing administrative support to executives and are you able to juggle competing priorities? Do you thrive in a...

  • Executive Assistant to the Director

    2 weeks ago

    Winnipeg, Manitoba, Canada City of Winnipeg Full time

    Job Description: Job information Executive Assistant to the Director from the Company City of Winnipeg , this latest Executive Assistant to the Director job vacancy is located in the city Winnipeg, MB located in the country Canada . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job...

  • Executive Assistant

    1 week ago

    Winnipeg, Manitoba, Canada Shared Health Full time

    Requisition ID: 342031Position Number:City: WinnipegWork Location: Shared HealthDepartment / Unit: Medical Specialist ServicesJob Stream: Non-ClinicalUnion: ExemptAnticipated Start Date:ASAPFTE: 1.00Anticipated Shift: DaysDaily Hours Worked: 7.5Annual Base Hours: 1950Executive AssistantAre you an expert in keeping a team organized, ensuring details are...