Facilities Coordinator

2 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:02/13/2023
**Req ID**: 29719
**Faculty/Division**: Faculty of Applied Science & Engineering
**Department**: Dept of Electrical & Computer Eng
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00041575

**Description**:
**About us**:
The Edward S. Rogers Sr. Department of Electrical & Computer Engineering is Canada’s top-ranked ECE department, and one of the largest. We are home to 100 active and Emeritus professors, more than 1,400 undergraduate and 800 graduate students. Many of our faculty members are world leaders in their field and have been recognized as the brightest and most promising scientists and engineers across the country.

ECE is a hotbed of research commercialization, by far the most productive department for new inventions at the University of Toronto. In our department, you will work at the heart of the most rapidly developing technology humankind has ever seen.

**Your opportunity**:
Under the general direction of the Director, Administration & Finance, the Facilities Coordinator is responsible for the planning, coordination and oversight of all facilities operations, telecommunications and space management functionsof the Department, and for ensuring compliance with Environmental Health and Safety legislation and requirements as pertains to the built environment.

**Your responsibilities will include**:

- Planning and overseeing facilities and business services operations
- Consulting with clients regarding the development of project scope and resources
- Developing project schedules including milestones, critical path, timelines, deliverables and reporting
- Planning ongoing scheduled and non-scheduled facility maintenance programs
- Recording reported safety issues and referring for resolution
- Developing and maintaining procedures for the use of space and equipment
- Maintaining lists of available and occupied space
- Keeping well-informed on policies, rules, regulations and guidelinesCosting shop level projects

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum 5 years of related experience in facilities management and administration, preferably in an academic or research laboratory setting
- Demonstrated experience handling multiple projects with excellent quality control andaccuracy of work
- Experience managing space projects
- Experience acting as the first point of contact for property and facilities issues
- Experience with Environmental Health & Safety protocols and regulations
- Experience with Health & Safety regulations, including OHSA and WHMIS
- Intermediate skills with MS Office suite (e.g. Word, excel, Outlook, OneDrive)
- Strong written and verbal communication skills
- Ability to interact diplomatically and effectively with a wide range of people - researchers, students, administration and industry representatives
- The individual must be tactful and courteous in sometimes difficult situations and effective in dealing with competing requests from members of the Department
- Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectfuland collegial learning and working environment

**Assets (Nonessential)**:

- Experience with on-line systems Archibus or RRSLite or similar

**To be successful in this role you will be**:

- Accountable
- Communicator
- Diplomatic
- Proactive
- Problem solver
- Team player

**Notes**:

- Please note this is a term position for approximately one year.

**Closing Date**: 02/23/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Facilities/Ancilliary Services
**Lived Experience Statement

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