Internal Research Grants Coordinator
2 weeks ago
Reporting to the Director Research & Innovation, the Internal Grants Coordinator (IRGC) supports the VP Research & International (VP R&I) in the management and administration of Royal Roads internal research grant programs. They provide expert advice to the adjudication committees and the VP R&I regarding guidelines, review submitted proposals for completeness and compliance, and coordinate the review by the adjudication committees. The Research Grants Coordinator is responsible for all post award financial management and works with the Research Development Coordinator(s) and Human Resources to organize and facilitate the hiring, renewal and tracking of Research Assistants.
The IRGC works collaboratively across all RRU departments to ensure university and funder financial compliance in terms of budget development, ongoing financial monitoring, quarterly variance reporting, reconciliation, fiscal year end reconciliations and reporting as related to internal research grants. The IRGC deals with a variety of internal stakeholders including the VP Research & International, senior university administrators, faculty members, Advancement and Communications personnel, Human Resources personnel, Financial Services personnel, Business Planning personnel and other members of the Royal Roads community. The IRGC deals with a variety of external stakeholders who provide funds for internal research grants including the Social Sciences and Humanities Research Council of Canada (SSHRC); and the BC Government Ministry of Health.
The IRGC manages eight separate and distinct internal grant competitions totalling approximately $300,000 per year. These include: internal grants for research (IGR); research and scholarly professional development (RPD); Allan Cahoon Global Advancement and Diversity Fund (GAD); Buttedahl Skene Fund (BSF); SSHRC Institutional grants (SIG); Internal Ministry of Health grants (IMH); Conference Seed Fund (CSF); and the Teaching with Technology (TWT). Within the varied research grant competitions, the IRGC deals with approximately 150+ individual projects each year. Along with the management of each fund, the IRGC also provides reporting information on all internal research grants for senior management, the Program and Research Council, and others as required. The IRGC provides back up support for the Research and Scholarly Leave process and administration (RASL).
As a member of the Research and Innovation team the IRGC assists with post award support for external grants including all RA related tasks, processing travel requests, reviewing expense claims, initiating and monitoring contracts for services, and processing invoices; and provides back up support for the Research Development Coordinators where and when appropriate.
- Job Requirements- Undergraduate degree or professional diploma in a related area (administration, accounting, etc.) and at least three years of related experience preferably in the areas of grants management and research administration and development, including significant experience with internal awards management. An equivalent combination of education and experience will be considered.
- Ability to develop and maintain administration systems necessary to manage, monitor and report on timelines, budgets, and resources for multiple research projects.
- Demonstrated budget development and financial coordination experience
- Demonstrated ability to process, interpret and administer written policy and guidelines to ensure compliance and adherence to necessary RRU and external funder requirements.
- Ability to multitask, adapt to shifting priorities, work under pressure and meet deadlines.
- Strong diplomatic skills and the ability to exercise sound judgment.
- Ability to liaise effectively with a wide variety of stakeholders, both internally and externally, and maintain a professional approach to working relationships and conflict resolution.
- Strong organizational abilities, including priority setting, time management and project management skills
- Strong research skills and demonstrated analytical and problem-solving abilities
- Knowledge of research funding environment and university policies and procedures related to same would be considered an asset
- Solid office management skills and experience, including developing, implementing and monitoring policy, procedures and systems
- Demonstrated strong orientation to detail and strong writing skills
- Advanced computer skills (including MS Office Suite).
- Positive attitude
- Comfortable working in a team-based, collaborative environment.
- Ability to work independently.
- Ability to work a flexible work schedule.
- Additional Information
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