Department Administrative Coordinator

1 month ago

Edmonton, Canada University of Alberta Full time

**Department** Faculty of Science - Physics

**Salary range** $51,821.52 to $70,382.74

**Hours per week** 35

**Grade** 8

**Posted date** November 4, 2024

**Closing date** November 15, 2024

**Position Type** Full Time - Operating Funded

**Description**:
This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location - **Work primarily takes place at North Campus, Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Our work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. **Learn more**.**

**Working for the Department/Faculty**

**Position**

Reporting to the Academic Department Manager, this position is part of the small administrative team that supports departmental operations. This position is one of two positions that acts as the first point of contact for a wide variety of human resource, finance, communications, and facility issues. The position assists people with navigating and understanding processes, policies, and procedures and plays a critical role in assisting with and resolving issues from the Physics community of end users.

**Duties**
- Initiates and maintains end-to-end payroll transactions and ensures payroll deadline dates are met for support positions, undergraduate scholarships, Trust & Research Academic Staff and provides support for all human resources transactions which includes appointments, leaves, terminations, retirements and annual reviews, salary and benefit adjustments.
- Serves as backup initiator for other categories of staff and any administrative services provided to the Physics community.
- Initiates and maintains end-to-end finance transactions for the unit including but not limited to, deposits, internal & external billing, journal vouchers, purchasing and receiving of departmental purchases. The position works with researchers to clear over expenditures, correct any errors and escalates any complex issues to the appropriate level.
- Provides guidance and support to the Physics community in any operational end-user processes and enterprise software inquiries.
- Assists in the distribution of key access to the Physics community of end users, updates the space allocation record and ensures offices and workstations are clean and ready for new occupants.
- Other duties as required.

**Minimum Qualifications**
- Post-secondary diploma in business administration, accounting, or human resources.
- 2-3 years in post-secondary operational support with a business administration, accounting, or human resources focus.
- Demonstrated ability to develop and maintain positive, professional, and collaborative relationships with all stakeholders at all organizational levels.
- Excellent problem-solving and written communication skills, including the ability to investigate, analyze and resolve issues.

**Preferred Qualifications**
- Demonstrated proficiency with Peoplesoft HCM, Financials, Campus Solutions, and SupplyNet.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

**Note**: This opportunity will be available until midnight November 15, 2024, Edmonton, Alberta local time.

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