Office Manager

5 months ago

Toronto, Canada Sunnybrook Department of Medicine Association Full time

The Sunnybrook Department of Medicine Association is currently recruiting for an Office Manager for the Division of Nephrology You will also serve as the Executive Assistant to the Division Head of Nephrology.

***:
Our association is searching for an experienced office manager preferably from a medical setting. The Division of Nephrology includes seven full time nephrologists and conducts approximately 6000 outpatient visits per year. The Nephrology Division also works in close partnership with the Sunnybrook Regional Dialysis Program to provide care for over 300 dialysis patients. The successful applicant will supervise five administrative assistants and oversee the human resources for the Division. This is an excellent opportunity to join a growing department with competitive compensation in an academic teaching hospital

**Office Manager Responsibilities**
- Responsibilities include, but are not limited to:_
- To manage administrative staff for outpatient clinic activities
- To attend morning sign-over rounds to track activity for OHIP billing
- To submit OHIP billing to MDBilling software
- To resolve rejections and downgrades with MDbilling software
- To supervise financial transactions for the Division of nephrology including payment of expenses and staff salaries
- To maintain Manage and maintain physician call schedules and coverage for absences
- To assist with the training and implementation of our office electronic medical record system (Accuro)
- To assist with onboarding new staff, residents, fellows, and observers
- To provide executive assistance to the Division Head of Nephrology
- To schedule meetings and appointments

**Requirements**:

- College diploma in a related discipline, or recognized equivalent, or a combination of education and experience
- Advanced Microsoft Office skills, with an ability to become familiar with hospital and university-specific programs and software
- Minimum of 5 years of experience in an managerial role or coordinator role
- Strong organizational, time management and problem-solving skills
- Ability to follow written instructions for new processes
- Capable of working with multiple stakeholders including Sunnybrook Health Sciences Centre and the University of Toronto
- Exceptional communication (written and oral) and interpersonal skills
- Demonstrated ability to take initiative and act independently using sound judgment, as well as accepting direction
- Tact and discretion in dealing with sensitive and confidential issues, and the ability to maintain strict confidentiality

Please note: This is a Sunnybrook Department of Medicine “the Association” opportunity and not a Sunnybrook hospital opportunity.

We are committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act. We will attempt to accommodate persons with a disability in an appropriate and effective manner throughout all stages of the recruitment process. Accommodations will be provided upon request

Pay: $84,000.00 per year

**Benefits**:

- Company events
- Employee assistance program
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Management: 5 years (preferred)

Work Location: In person

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