Church Executive Assistant

5 months ago

Edmonton, Canada Beulah Alliance Church Full time

**Job Posting: Executive Assistant**

Beulah is a vibrant 2800+, multisite, intercultural, multigenerational church located in Edmonton, Alberta. We have a heritage of innovative approaches to evangelism, discipleship and church multiplication that spans over a 100+ year history.

This position is responsible to provide high level support to ensure the administrative tasks and support functions required by the Executive Director of Operations are completed in an effective, efficient, and appropriate manner. This includes working with the Executive Director of Operations in activities related to finance, facility projects, planning & budgeting, and team leadership.

**Location**: West Campus, 17504-98a Ave Edmonton, AB

**In this role you will**:
Provide administrative support for routine activities for the Executive Director of Operations:

- Draft and edit correspondence, schedules, reports, memos and confidential material.
- Provide detailed calendar management.
- Prioritize inquiries and requests while troubleshooting conflicts with little guidance; making judgments and recommendations to ensure smooth day-to-day functions.
- Record, transcribe, and distribute minutes of team meetings.
- Coordinate and oversee special events including booking of facilities and making necessary arrangements.
- Assist with research and preparation for internal and external committee work.

Provide senior level administrative support to the Executive Director of Operations’ portfolio including key strategic initiatives and special projects:

- Facilitate response to insurance related questions and manage administration of occasional insurance claims.
- Coordinate the execution of the budget process calendar across departments from early stages to final approvals.
- Facilitate meetings regarding renovation projects and design, up to the beginning of construction phase.
- Administer the process for initiating or revisiting policies.
- Awareness and monitoring of privacy policies and protection of personal information.
- Ensure timely execution of stewardship plan by departments: Finance, Communications, Ministry, and Executive.
- Coordinate timing of donation analysis to inform regular messaging and monthly letters to donors.
- Facilitate and partner in execution of special events for congregants such as finance workshops, estate planning seminars, and newcomer events.

**What you’ll need to thrive in this role**:

- Completion of a diploma or degree in a related field is an asset.
- Minimum of 5 years progressively responsible and diversified office and administrative experience working with senior leadership positions.
- Proficient in Microsoft 365, aptitude to learn church specific software and technical/office equipment.
- Strong oral and written communication, organizational, time management skills and ability to multi-task.
- High standards of ethics, sound judgement and discernment regarding confidential matters and information.
- Demonstrate high degree of professionalism, initiative and positivity, good judgement, and decision-making skills.
- Adaptable, flexible and accepting of change, innovative mindset, with interpersonal, and teamwork skills.
- Excellent planning and organizational skills and ability to identify key and critical items for timely response.
- Values aligned with Beulah’s mission and vision and a desire to support and assist.
- Flexible and teachable team player able to work effectively without direct supervision.
- Primary spiritual gifts: administration and helps.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Edmonton, AB T5T 5T8: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you align with Beulah's vision to Awaken Greater Edmonton to King Jesus?

**Education**:

- Secondary School (preferred)

**Experience**:

- Executive Assistant: 2 years (preferred)

Work Location: In person

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