Accounting Clerk

7 days ago

Gatineau, Canada Stella-Jones Inc. Full time

Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent. The Company’s common shares are listed on the Toronto Stock Exchange (TSX: SJ).

Stella-Jones recruits team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded. Our ever
- expanding footprint provides a great prospect for career advancement as we seek to develop our emerging leaders.

**Position Summary**:
The Accounting Clerk is responsible for the processing of inventory transactions, Purchase Order and non-stock purchases in the ERP System, and customer billing to keep accounting records up to date and accurate and making sure Proofs of Delivery are accurate and uploaded in a timely manner.

**Main Responsibilities**:
Ensure that transactions are posted in a timely manner and Assist the Accounting Supervisor with account reconciliation.

Invoicing / Accounts Receivable
- Process customer invoicing in the ERP system, review to ensure that customer information, payment terms, quantities, and pricing are accurate;
- Monitor Sales documentation ensuring that shipping documents are properly reviewed, proofs of delivery are retained, and invoices are distributed to customers through the appropriate channels;
- Ensure that company protocols are being followed to facilitate compliance with established internal controls;
- Liaise with Sales and Transportation departments to resolve issues affecting invoicing.

Inventory Transactions
- Process daily inventory transactions posting (inventory receipts, stock transformations, manufacturing activities);
- Reconciles inventory discrepancies as needed and actively assist with the coordination of physical inventory counts and performing data entry and count reconciliations.

Purchase Order Entry
- Process the daily non-stock Purchase Order requisitions and creation of Purchase Orders in the ERP system;
- Follow up with PO requestors to gather additional details as needed and that PO’s are input with sufficient detail to facilitate seamless reconciliation with vendor invoices and in the relevant GL’s;
- Daily processing of receipts for non-stock Purchase Orders;
- Support Pole Procurement by processing PO’s for pole / fiber purchases;
- Assist the Accounts Payable Department with PO / Receipt / Vendor Invoice reconciliation issues.

General Accounting
- Assist with month-end tasks as assigned including reports / reconciliation, journal entries, accruals, and other tasks;
- Assist the Accounting Supervisor with account reconciliation as assigned;
- Cross-train with other Accounting / Administrative staff and act as backup during periods of absence;
- Performs other duties as assigned.

**Core competencies**:

- Effective interpersonal and communication skills;
- Attention to detail, monitor and check work or information;
- Problem solving and priority management;
- Thoroughness;
- Intermediate computer skills (Microsoft Office and ERP System);
- Ability to work independently and being flexible regarding work assignments.

**Education**:

- College Diploma or equivalent in accounting or business-related field

**Experience**:

- Minimum 2 years of related experience

**Language**:

- Bilingual, English and French required

In addition to a knowledge of the French language, this role request English language skills as a result of the duties to be performed.

STELLAQC1

As a Stella-Jones employee, you will enjoy access to excellent benefits and incentives, including:

- Extended health and dental coverage
- Life insurance and accidental death & dismemberment (AD&D)
- Short-Term and Long-Term disability coverage
- Competitive compensation
- Annual Profit Share Program
- Retirement program (RRSP) with generous Company match (150% of employee's 4% contribution)
- Company Share Purchase Program with 10% Company contribution match
- Career advancement opportunities

Stella-Jones is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs at the time.

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