Accounting Clerk

2 months ago

Gatineau, Canada Wolfenburg Roofing Full time

**Key Responsibilities**:
**Financial Reporting**:

- Prepare and analyze financial statements, including income statements, balance sheets, and cash flow statements (Quickbooks expertise)
- Provide timely and accurate financial reports to senior management, board of directors, and external stakeholders.

**Invoice Processing**:

- Receive and review invoices from vendors and suppliers for accuracy, completeness, and compliance with company policies.
- Enter invoice details into the accounting system, assigning appropriate general ledger codes and cost centers.

**Payment Processing**:

- Prepare and process payments, including checks, electronic transfers, and ACH payments, according to established payment schedules and terms.
- Verify payment accuracy and ensure proper authorization and documentation for all outgoing payments.
- Address any discrepancies or issues with invoices or payments, coordinating with vendors, procurement, and other departments as needed.

**Vendor Management**:

- Maintain vendor accounts and contact information, ensuring accurate records of payment terms, discounts, and payment preferences.
- Communicate with vendors regarding payment inquiries, discrepancies, and payment status updates.
- Negotiate payment terms and resolve disputes or issues related to vendor invoices and payments.

**Reconciliation and Reporting**:

- Reconcile accounts payable transactions with vendor statements, purchase orders, and receiving documents to ensure accuracy and completeness.
- Generate accounts payable reports and analyses for management review, providing insights into payment trends, liabilities, and cash flow projections.

**Compliance and Controls**:

- Ensure compliance with company policies, accounting standards, and regulatory requirements in accounts payable processes.
- Maintain internal controls and documentation to support audit requirements and financial reporting integrity.
- Monitor and enforce adherence to payment terms, discounts, and vendor contracts to optimize cash flow and minimize late fees or penalties.

**Process Improvement**:

- Identify opportunities for process improvement and automation in accounts payable workflows to enhance efficiency, accuracy, and cost-effectiveness.
- Collaborate with cross-functional teams, including procurement, finance, and IT, to implement system enhancements and best practices in accounts payable processes.

**Qualifications**:

- Bachelor's degree in Accounting, Finance, or related field.
- Proven experience (typically 1-3 years) in accounts payable or related financial role.
- Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and proficiency in MS Excel.
- Strong attention to detail, accuracy, and organizational skills.
- Effective communication and interpersonal skills for vendor interactions and internal collaboration.
- Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
- Knowledge of accounting principles, accounts payable best practices, and regulatory compliance requirements.

**Job Type**: Part-time

**Salary**: $36,558.80-$48,995.84 per year

**Benefits**:

- Dental care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Commission pay
- Overtime pay
- Signing bonus
- Tips

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Financial reporting: 1 year (preferred)
- QuickBooks: 2 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

Application deadline: 2023-07-01
Expected start date: 2024-03-01

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