Coordinator, Facility Operations

5 months ago

Toronto, Canada Toronto Blue Jays Full time

**Overview**:
The Coordinator, Facility Operations, is the cornerstone for operational efficiency and seamless facility management. In this pivotal role, you will oversee and assist with the day-to-day functions of our facilities, ensuring they operate smoothly and effectively. From coordinating maintenance schedules, managing vendor relationships, to optimizing space utilization, quality control and administration, this role plays a crucial role in upholding our standards of excellence for our building, our employees, and our fans

**This role may be for you if**:

- You enjoy wearing multiple hats.
- You are hands-on, willing to do whatever is needed to get the job done.
- Organization, cleaning, and customer service is your passion.
- Thriving in a fast-paced environment drives you.
- Most of all, you have high standards for presenting a pristine ballpark

**RESPONSIBILITIES (including but not limited to)**:
**Facility Maintenance**:Oversee and coordinate all aspects of facility maintenance, including repairs, inspections, quality assurance and preventive maintenance schedules. Collaborate with external vendors and internal teams to address any maintenance issues promptly.
- Coordinate and execute various facility services, including maintenance, cleaning, landscaping, parking, and waste management.
- Schedule service providers and ensure services are performed.
- the planning and execution of part-time staff including recruiting, hiring, onboarding, and training.
- Oversee and assist scheduling of our part-time staff game day requirements.

**Quality Control**:Assist and monitor quality control processes and procedures to maintain high standards across all aspects of facility management.
- Conduct regular inspections and audits to identify areas for improvement and ensure compliance with quality standards and regulations.
- Enforce quality control measures to ensure that services meet or exceed predetermined quality standards.
- Maintain building quality control audits and performance management.

**Budget Management**: Assist in the development and management of the facility operations budget, monitoring expenses and identifying opportunities for cost savings without compromising quality or safety.

**Safety and Compliance**:

- Enforce safety protocols, security measures, and environmental compliance within the facility.
- Conduct regular inspections and audits to identify areas for improvement and ensure compliance with regulations.
- Promote and enforce environmentally friendly practices within the facility, including waste disposal, energy conservation, and sustainability initiatives.
- Ensure compliance with environmental regulations.

**Space and Utilization Planning**:Optimize the utilization of space within our facilities, ensuring efficient layouts and allocation of resources. Coordinate with department heads to accommodate changing needs and facilitate reconfigurations as necessary. Examples below:

- Assist with office configurations.
- Assist with parking management to provide efficiencies with parking allocations and resources.
- Present storage alternatives

**Documentation and Reporting**:Assist and maintain comprehensive documentation related to facility operations, including maintenance logs, inspection reports, work orders, and safety records. Ensure that all documentation is accurate, up-to-date, and easily accessible for reference and audit purposes.
- Maintain records of service schedules, vendor contracts, quotes, and invoices, quality control reports, event schedules and checklists and safety records.
- Prepare regular reports and documentation for management as needed.
- Interact with tenants, employees, and stakeholders to address concerns, requests, and venue-related inquiries.
- Assist with monthly budget tracking.
- Enter staff hours weekly and review exceptions for payroll delegation.

**QUALIFICATIONS**:

- Bachelor’s degree in a related field, or equivalent combination of experience and education
- Minimum of 2 years of related experience
- Ability to multitask and oversee concurrent projects.
- Proficient computer skills in Word, Excel, and PowerPoint
- Superior interpersonal and communication skills required.
- Legally able to work in Canada.
- Ability and willingness to work evenings, weekends, and holidays as required.

Pay: $50,000.00-$53,000.00 per year

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed

Work Location: In person

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