Office Manager

2 weeks ago

Toronto, Canada StarFish Medical Full time

StarFish Medical is seeking a talented **Office Manager/Training Administrator** to join our Toronto team on a Full-time, Term employee basis. **This position covers maternity leave for a minimum of 13 months, potentially extending up to 19 months**.

As the Office Manager/Training Administrator, you will play a crucial role in ensuring the smooth functioning of our office and providing essential support to senior members. Your ability to interact with people and embrace repetitive tasks with enthusiasm will be vital in creating a positive and welcoming atmosphere.

**StarFish Medical offers the Office Manager / Training Administrator**:

- Award-winning culture with strong core values
- Intrinsic reward - helping humanity through innovative medical devices
- Competitive compensation
- Profit-sharing
- Excellent company-paid benefits package
- Paid vacation and sick leave
- Monthly All-hands meetings and social events that happen both during the workday and outside of work hours
- Strong Team orientation and collaborative environment
- TTC cost sharing
- Shower facilities for midday runs or biking to work
- Bike Share station within 5 minutes’ walk to the office
- Free parking on-site or around the premises

**Your day may include**:

- Administer training in the Learning Management System.
- Manage employee additions/removals and handle position changes in the Learning Management System.
- Coordinate training schedules for Quality Management Systems, Health & Safety Systems, StarFish Management Systems, and project-specific training.
- Verify trainer-recorded attendance (contact trainers for missing records).
- Generate and send monthly training reports.
- Maintain effective communication with external services, including office suppliers and cleaning services.
- Minimum 5-year track record in administrative roles within dynamic and fast-paced office environments.
- Proficient in MS Office Suite: Intermediate proficiency in Excel, Outlook calendar management, Word, and PowerPoint.
- Skilled in creating and managing meeting links via Zoom for seamless virtual communication.
- Exemplary attention to detail.
- Exceptional communication prowess, adept in both written and verbal interactions.
- Proven expertise in cultivating strong relationships.

**These skills and abilities will help you thrive**:

- Expertise in handling and arranging multiple tasks or activities simultaneously.
- Keen ability to discern and execute tasks based on their urgency.
- Resilient in navigating high-pressure situations and maintaining composure.
- Mastery of organizational skills.

**About StarFish Medical**:
StarFish Medical is Canada’s leading Medical Device Design service provider with a full complement of design, development, and manufacturing services in Victoria and Toronto. We successfully partner with innovative companies (both large and small) to create breakthrough products for a number of medical specialty areas.

Medical device product definition using our proprietary Pathfinder process enhances technical engineering and product development. Prototype and volume production are delivered in an ISO 13485 certified facilities with class 10,000 clean room capabilities.

Our work environment received the Canada’s Most Admired Corporate Cultures for 2021 award recognizing best-in-class cultures that have helped enhance performance and sustain a competitive advantage.

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