Clerk/scheduler

4 weeks ago

Port Coquitlam, Canada Hawthorne Seniors' Care Community Full time

Hawthorne Seniors Care Community is not just a workplace; it's a place where you can make a real difference in the lives of each other and our residents. Run by the Port Coquitlam Senior Citizen's Housing Society, this is a nonprofit organization founded in 1958. Operating under Fraser Health we currently provide spaces for individuals requiring adult day programs, assisted living, and complex care. Our commitment to excellence, compassion, and innovation sets us apart as a leader in healthcare. We are proud to be a part of a community that values health and well-being. Hawthorne is place where people want to live and work.

**Position Overview**

In keeping with the philosophy, objectives, policies and procedures of Hawthorne Seniors Care Community, this role provides assistance and support to members of the Leadership Team, other staff members, residents and tenants to meet financial and legal obligations and to ensure appropriate staffing to achieve desired resident and tenant quality of life outcomes.  

**Summary of Role**

Reporting directly to the Director of Care, the Clerk/Scheduler provides clerical and scheduling assistance to complex care, residential services, and cottages programs.

**Duties and Responsibilities**

Clerk Duties
- Sets up charts for Admissions
- Thinning charts/resident files for long term storage
- Maintains and updates variety of lists and databases
- Receives and distributes mail. Signs for deliveries as required
- Answers general inquiries from residents and family members
- Directs visitors to the appropriate person and/or area
- Orders office supplies required by the admin staff and staff in the Lodge and Cottages following established procedures
- Orders supplies including those for renal dialysis; organizes the supply and med rooms in the Lodge
- Labels and photographs equipment. Enters equipment into the inventory management system.

Scheduling Duties
- Calls in relief staff to fill known vacancies resulting from unfilled positions, vacations, leave of absence and know sick leaves in accordance with baseline staffing requirements and applicable collective agreements
- In accordance with established procedures, staffing algorithms, and baseline staffing requirements, fills short term staffing needs such as sudden vacancies due to illness, special leave, added care, workload, etc.
- Receives leave requests such as vacation and leaves of absence and prepares relevant information, such as seniority, vacation accruals, availability of relief staff, and submits to the appropriate Director or delegate for approval
- Maintains timekeeping records for staff; enters scheduling data into automated timekeeping program; manages computerized scheduling system; answers employee inquiries about scheduled hour of work and makes necessary changes
- Maintains accuracy of computerized scheduling system in real time, communicates scheduling information as required.
- Maintains list of Occupational First Aid Attendant (OFA) and prepares a weekly schedule for the facility.
- Maintains records on staff attendance, updates Comvida, reports significant variances or no-shows with program leader.
- All other related duties

**Education, Training and Experience**

Grade 12

Three years recent related experience - or
- An equivalent combination of education training and experience

**Skills and Abilities**

Ability to deal with others tactfully and effectively

Ability to communicate effectively both verbally and in writing

Physically able to carry out duties required

Ability to work in a fast-paced environment, prioritize competing needs, and multi task

Keyboarding at a minimum of 60 wpm

Strong prioritization and teamwork skills

Willingness to support and embrace a culture of change and continuous improvement.

Basic Computer Literacy including:

- Proficiency in using Comvida, Windows, Outlook, and other M365 communications tools.
- Proficiency in MS Excel and MS Word.
- Competency in file management, including creating, saving, and organizing files.
- Understanding of basic cybersecurity practices to protect data and systems from potential threats.
- Proficiency in facility specific payroll/scheduling computer program and inventory management systems

Pay: From $29.40 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Night shift
- Weekends as needed

Work Location: In person

  • Clerk/scheduler

    4 months ago

    Port Coquitlam, Canada Hawthorne Seniors' Care Community Full time

    Hawthorne Seniors Care Community is not just a workplace; it's a place where you can make a real difference in the lives of each other and our residents. Run by the Port Coquitlam Senior Citizen's Housing Society, this is a nonprofit organization founded in 1958. Operating under Fraser Health we currently provide spaces for individuals requiring adult day...

  • Clerk/scheduler (Temporary)

    4 weeks ago

    Port Coquitlam, Canada Hawthorne Seniors' Care Community Full time

    Hawthorne Seniors Care Community is not just a workplace; it's a place where you can make a real difference in the lives of each other and our residents. Run by the Port Coquitlam Senior Citizen's Housing Society, this is a nonprofit organization founded in 1958. Operating under Fraser Health we currently provide spaces for individuals requiring adult day...

  • Scheduling & Nursing Clerk

    6 months ago

    Port Hope, Canada Extendicare Full time

    **Job Description**: Assisting SAC, Nursing Ward Clerk duties Time Type: Full time - When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work...

  • Produce Clerk

    4 months ago

    Port Coquitlam, Canada Safeway Full time

    **Requisition ID**: 182747 **Career Group**: Store Careers **Job Category**: Retail - Front End **Travel Requirements**: 0 - 10% **Job Type**: Part-Time **Country**: Canada (CA) **Province**: British Columbia **City**: Port Coquitlam **Location**: 4936 Shaughnessy Safeway **Postal Code**: V3C 6K5 Embark on a rewarding career with Sobeys Inc., celebrated...

  • Administrative Clerk

    2 months ago

    Port Coquitlam, Canada City of Port Coquitlam Full time

    **City of Port Coquitlam** **Administrative Clerk**: **(Part-Time, Time Stated)** **Job ID J0824-0986** **Organization**: City of Port Coquitlam **Job Title**: 24-123e - Administrative Clerk (Part-Time, Time Stated) **Job Type**: Time stated Part Time **Location**: Port Coquitlam, British Columbia, Canada - Find out why our AMAZING employees love working...

  • Equipment Service Clerk

    1 month ago

    Port Coquitlam, British Columbia, Canada Lordco Auto Parts Full time

    Job Title: Equipment Service ClerkWe are seeking a highly skilled and detail-oriented Equipment Service Clerk to join our team at Lordco Auto Parts. As an Equipment Service Clerk, you will be responsible for providing exceptional customer service, scheduling and booking inspections, servicing, and installations of automotive lifts, and ensuring that all...

  • Equipment Service Clerk

    1 month ago

    Port Coquitlam, British Columbia, Canada Lordco Auto Parts Full time

    Job Title: Equipment Service ClerkWe are seeking a highly skilled and detail-oriented Equipment Service Clerk to join our team at Lordco Auto Parts. As an Equipment Service Clerk, you will be responsible for providing exceptional customer service, scheduling and booking inspections, servicing, and installations of automotive lifts, and ensuring that all...

  • Scheduling and Nursing Clerk

    2 weeks ago

    Port Hope, Canada Extendicare Canada Inc. Full time

    Job Summary: We are seeking a highly organized and detail-oriented Scheduling and Nursing Clerk to join our team at Extendicare Canada Inc. in a contract position.Key Responsibilities:Provide administrative support to the Nursing Department, including scheduling and payroll processes.Manage inventory levels of nursing supplies, forms, and equipment.Maintain...

  • Billing Clerk

    4 months ago

    Port Coquitlam, Canada CustomAir Full time

    **Billing Clerk** At CustomAir “The Difference is Service”. We exceed the expectations of our customers at every opportunity, which is why we are the technical leaders in the commercial/industrial HVAC and Refrigeration industry. We take pride in bettering the lives of those we have the privilege to serve, and as a result our employees are extremely...

  • Office Clerk, Ap/ar

    5 months ago

    Port Coquitlam, Canada Elevate Wellness Inc. Full time

    **About us** Elevate Wellness Inc. is a small business in Port Coquitlam, BC V3C 2M8. We are professional, agile, professional and our goal is to Produce High Quality Natural Health Products. Our work environment includes: - Modern office setting - Food provided - Growth opportunities - On-the-job training - Casual work attire **POSITION TITLE**:Office...

  • Billing Clerk

    3 weeks ago

    Port Coquitlam, Canada CustomAir Full time

    **Billing Clerk** At CustomAir “The Difference is Service”. We exceed the expectations of our customers at every opportunity, which is why we are the technical leaders in the commercial/industrial HVAC and Refrigeration industry. We take pride in bettering the lives of those we have the privilege to serve, and as a result our employees are extremely...

  • Equipment Service Clerk

    2 weeks ago

    Port Coquitlam, British Columbia, Canada Lordco Auto Parts Full time

    Equipment Service Clerk Job DescriptionLordco Auto Parts is seeking an experienced Equipment Service Clerk to join our team at our Port Coquitlam Distribution Center. As an Equipment Service Clerk, you will be responsible for scheduling and booking inspections, servicing, and installations of automotive lifts. You will also utilize Lordco's ERP system,...

  • Junior Accounting Clerk

    1 week ago

    Port Coquitlam, Canada Spain Gourmet Canada Full time

    Job Overview - Junior Accounting Clerk will support the bookkeeper in day to day tasks mainly involving the receivables side, of recording payments, creating credit notes, sending statements and following up on late payments. We are looking for someone with some experience with Quick-books online or any other accounting software, in addition to a high...

  • Unit Clerk

    3 weeks ago

    Coquitlam, British Columbia, Canada Fraser Health Authority Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Unit Clerk to join our team at Eagle Ridge Hospital in Port Moody, BC. As a Unit Clerk, you will play a vital role in providing exceptional patient care and supporting our healthcare team.Key ResponsibilitiesTranscribe physicians' orders and maintain accurate patient recordsSchedule patient...

  • Unit Clerk

    3 weeks ago

    Coquitlam, British Columbia, Canada Fraser Health Authority Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Unit Clerk to join our team at Eagle Ridge Hospital in Port Moody, BC. As a Unit Clerk, you will play a vital role in providing exceptional patient care and supporting our healthcare team.Key ResponsibilitiesTranscribe physicians' orders and maintain accurate patient recordsSchedule patient...

  • Warehouse Clerk

    4 months ago

    Port Coquitlam, Canada Guillevin International Full time

    Warehouse Clerk Status: Regular, Full time **Location**: Port Coquitlam, British Columbia Job Description Interested? - Daytime schedule: Monday to Friday. - Clean climate-controlled work environment. - Opportunity for advancement. Do you have what we’re looking for? - Someone who is alert, a good team player, service driven. - Reliable,...

  • Deli Clerk

    4 months ago

    Port Coquitlam, Canada Safeway Full time

    **Requisition ID**: 182744 **Career Group**: Store Careers **Job Category**: Retail - Deli **Travel Requirements**: 0 - 10% **Job Type**: Part-Time **Country**: Canada (CA) **Province**: British Columbia **City**: Port Coquitlam **Location**: 4936 Shaughnessy Safeway **Postal Code**: V3C 6K5 Embark on a rewarding career with Sobeys Inc., celebrated among...

  • Invoice Clerk

    5 months ago

    Port Coquitlam, Canada Vape Street Full time

    At VapeStreet Canada, we pride ourselves on being a leading name in the vaping industry. Our goal is to give our customers the best quality and service at an unbeatable value. As we continue to grow and evolve, we're eager to add a meticulous and organized Invoice Clerk to our dynamic team. If you're keen to be a part of a thriving business and are...

  • Warehouse Clerk

    5 months ago

    Coquitlam, Canada Toyo Pumps north america Full time

    Hevvy/Toyo Pumps North America is a Canadian owned pump manufacturing and distribution company located on the Fraser River in Coquitlam, BC. We are a family owned and operated business that has been operating for over 40 years. We are looking to hire a Warehouse Clerk to our team. The Warehouse clerk will support the entire shop and shipping/receiving team...

  • Unit Clerk Assistant

    4 weeks ago

    Coquitlam, British Columbia, Canada Fraser Health Authority Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Unit Clerk to join our team at Fraser Health Authority. As a Unit Clerk, you will play a vital role in providing administrative support to our healthcare team, ensuring the smooth operation of our hospital units.Key ResponsibilitiesTranscribe physicians' orders and maintain accurate patient...