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Administrative Support Agent, Class I

2 months ago

SainteAnnedeBellevue, Canada John Abbott College Full time

**Job Description**:
**IMPORTANT**:Full-time replacement position - Effective immediately until August 2025 or until the return of the incumbent

**APPLICATION DEADLINE**: March 5, 2024

**JOB SUMMARY **UNDER THE DIRECT SUPERVISION OF THE MANAGER OF FINANCIAL SERVICES TO PROCESS, ACCORDING TO PROCEDURES, PAYMENT OF INVOICES, PURCHASE ORDERS & ISSUING OF CHEQUES.

**DUTIES AND RESPONSIBILITIES**
- On a daily basis, verify, process and input all invoices to CLARA accounting system
- Input special Payroll/Human resources remittances as required
- Copy and send invoices without purchase order or budget code to departments for approval
- Follow-up invoices not returned from department for approval
- Follow payable procedures concerning codes for T4A
- Respond to internal and external queries concerning accounts payable
- Communicate with companies regarding questions, discrepancies or mistakes on invoices
- Verify and balance payment proposal for invoices to be paid on bi-weekly and monthly cheque runs
- Prepare and print cheques; transmit information to government for authorization to pay; follow procedures for seized cheques
- Maintain control of balances for purchase orders - closing if purchase order is complete
- Input and update “Particulier” supplier (non-enterprise) data
- Reconcile supplier statements and follow up on outstanding items
- Request cheques for outstanding credits when applicable
- Order appropriate reports related to accounts payable
- Analyze and transfer purchase orders at year end
- Perform other related tasks as required

**QUALIFICATIONS**:
**Education**
To have a secondary school diploma or a diploma of vocational studies in an appropriate specialty or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

**Specific Requirements**:

- Minimum one-year experience in accounts payable in a computerized accounting environment
- Basic French - oral, comprehension
- English intermediate oral and written
- High degree of computational accuracy
- Word - Basic
- Excel - Intermediate
- Excellent communication skills

**Testing may be required to demonstrate knowledge of**:

- Word (Basic)
- Excel (Intermediate)
- English (Intermediate oral and written)
- French (Basic oral)
- French (Basic comprehension)
- Accounts Payable

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