Administrative Agent, Class I

4 weeks ago

SainteAnnedeBellevue, Canada John Abbott College Full time

**Job Description**:
**IMPORTANT**:August 14, 2024 until end May 2025

**APPLICATION DEADLINE**:June 5, 2024

**SCHEDULE**: Monday to Friday, from 8:30 AM to 4:30 PM

**JOB SUMMARY**:UNDER THE GENERAL AUTHORITY OF THE DIRECTOR OF STUDENT SERVICES AND THE DIRECT SUPERVISION OF THE CHAIRPERSON OF STUDENT ACTVITIES, TO PERFORM VARIOUS CLERICAL AND SECRETARIAL DUTIES FOR BOTH THE STUDENT ACTIVITIES, AND THE SPORTS AND RECREATION DEPARTMENTS, TO ACT AS THE FRONT-LINE PERSON FOR THE STUDENT ACTIVITIES DEPARTMENT

**DUTIES AND RESPONSIBILITIES**:

- Receive visitors, answer telephone, take messages and direct calls
- Act as information and referral centre for students, staff and visitors
- Control keys for the Oval Coffee House, club rooms, and display cabinets
- Handle requests for booking of classrooms and display cabinets
- Receive, evaluate and distribute posters
- Establish sign-up lists for various activities, clubs, mini courses and academic trips
- Control complex cash system and Interac deposits by collecting payments for clubs, mini courses, trips and academic activities, theatre plays, Oval Coffee House etc.
- Organize all requests for payment
- Maintain accurate accounting records for Student Activities’ accounts
- Prepare deposits for the Oval Coffee House and Student Activities
- Flag students with debts
- Create flyers, posters, tickets, signs, table tents, certificates, programs, etc. using desktop publishing programs
- Type letters, (English and French), memos, reports, invoices, contracts, etc.
- Handle mail, deal with routine correspondence and order stationery supplies for the department
- Enter data pertaining to eligibility of student athletes and forward to different athletic associations
- Maintain central files for the professional and the technicians
- Prepare and post notices for the JAC Portal
- Produce ID cards and retrieve information from CLARA
- Prepare and input payroll for student employees and flat rate TEPA instructors in CLARA
- Organize student work schedules, instruct workers, prepare TEPA for casual workers and train lunch time replacement
- Help at special activities such as Service Awards, May Madness, Multicultural Week, Orientation, etc.
- Posting to the College’s TVs
- Perform any other related tasks as may be assigned.

**QUALIFICATIONS**:
**Education**
Secondary school diploma or a diploma of vocational studies in appropriate specialty or have a diploma or an attestation of studies which is recognized by competent authority

**Specific Requirements**:

- 1 year of pertinent experience
- Ability to relate to students
- Ability to work under pressure
- Ability to multi-task
- Intermediate English - oral, written comprehension and written production
- Intermediate French - oral
- Basic French -written comprehension and written production
- Word - Intermediate
- Excel - Basic
- PowerPoint - Basic

**Testing may be required to demonstrate knowledge of**:

- English (intermediate oral, written comprehension and written production)
- French (intermediate oral)
- French (basic written comprehension and written production)
- Word - Intermediate
- Excel - Basic
- PowerPoint - Basic

If your work experience has changed or if you have acquired additional education since your last visit, be sure to submit your updated resume so that we may review your full career path.

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