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Finance Administrative Assistant

3 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:03/08/2024
**Req ID**: 36458
**Faculty/Division**: Faculty of Pharmacy
**Department**: Faculty of Pharmacy
**Campus**: St. George (Downtown Toronto)

**Description**:
Performs core duties and responsibilities by:
Accomplishes financial responsibilities by:

- Recording detailed transactions for many accounts
- Coding financial information for processing in FIS
- Reconciling purchasing card statements
- Matching source document information to records in FIS
- Checking that proper approvals are obtained prior to processing transactions
- Processing accounts payable according to the University Guide to Financial Management
- Processing accounts receivable according to the University Guide to Financial Management
- Maintaining imprest accounts on a regular basis
- Preparing and/or processing journal entries
- Generating standard financial reports
- Processing expense reimbursements
- Ordering supplies within established limits
- Preparing and recording deposits on a regular basis
- Obtaining required authorizations and signatures to process financial documents
- Verifying that supporting documentation is attached to financial records before processing in FIS
- Gathering information in preparation for budget planning
- Maintaining office equipment and supply inventory
- Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
- Liaising with internal contacts to resolve restricted fund administration and reporting issues

Ensures the accurate and timely administration of financial processes and procedures by:

- Verifying the accuracy and completeness of information
- Formatting data collected for reports
- Writing routine documents and correspondence
- Disseminating information
- Maintaining filing system
- Maintaining a database
- Creating and updating vendor records
- Keeping well-informed on key University and sponsor policies and trends
- Analyzing financial processes and procedures and recommending changes for improvement

Supports client relations activities by:

- Liaising with clients and vendors to resolve minor complaints and address issues
- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Following-up on outstanding accounts receivable tasks to ensure timely completion
- Identifying and resolving individual financial discrepancies

Provides administrative support by:

- Liaising with contacts to ensure consistent administration procedures are followed
- Identifying and introducing variations to established administration processes
- Updating and maintaining records
- Scanning, filing and copying documents
- Performing routine data entry
- Generating reports
- Collating and organizing data for various reports
- Verifying the accuracy and completeness of documents
- Responding to requests for information

**NOTE: This is a 5-6-month term contract offered via UTemp.**

**Closing Date**:03/15/2024, 11:59PM ET
**Employee Group**: PM
**Appointment Type**: Budget - Casual
**Schedule**: Monday to Friday; 8:45am - 5:00pm
**Pay Scale Group & Hiring Zone**:$31.14/hour
**Job Category**:Finance/Budget/Planning/Audit