Executive Assistant

3 weeks ago


Barrie, Canada Horseshoe Resort Full time

**CAREER OPPORTUNITY**

**POSITION: Executive Assistant**

**DEPARTMENT: Administration**

**REPORTS TO: Chief Operating Officer**

**LOCATION: Based out of Barrie/Muskoka area**

**WHO WE ARE**:
No matter the season, no matter the reason, Freed Hotels & Resorts have one mission: to create memories for every guest who stays with us. We achieve this with our best-in-class, detail-oriented service at our growing portfolio of properties throughout Ontario.

Building on decades of experience in the tourism and development industries, the Freed team is proud to be the stewards of historic hospitality icons, including Muskoka Bay Resort, Deerhurst Resort and Horseshoe Resort, as well as groundbreaking projects set to show off Ontario in ways you’ve never seen before.

**Position Summary**

The Executive Assistant will manage and oversee the administration and day-to-day operational tasks necessary of the Chief Operating Officer (COO) of Freed Hotels & Resort. This role will encompass a wide variety of responsibilities that include superior organizational skills, confidentiality, initiative, and communication skills.

**Duties and Responsibilities**:

- Acting as the point of contact on behalf of the COO among executives, employees, clients and other external partners or vendors
- Managing information flow in a timely and accurate manner
- Managing the COO’s calendar and scheduling meetings
- Make travel and accommodation arrangements
- Complete and maintain expense reports
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Take minutes during meetings
- Answer and respond to phone calls, communicate messages and information to the executive
- Maintain various records and documents and file appropriately for COO

**Qualifications**:

- Work experience as an Executive Assistant, Personal Assistant, or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Detail-oriented and works with a high degree of accuracy
- Ability to multi-task in a fast-paced environment
- Independent and self-motivated
- Must be extremely responsible with integrity and ability to maintain confidentiality and discretion
- Join our team today, and enjoy employee perks such as Resort staff pass for yourself and your dependents, retail, lodging, and restaurant discounts, along with additional perks and discounts at our other affiliated resort - Deerhurst Resort in Muskoka._

**Salary**: $18.00-$22.00 per hour

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance

Schedule:

- Monday to Friday

Work Location: In person


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