Administrative Support/receptionist Ii
6 days ago
The Administrative Support/Receptionist will be required to perform an array of administrative duties including secretarial and receptionist duties. Additional responsibilities include providing administrative support to various departments and sector heads, editing confidential correspondence, taking minutes during meetings and aiding in scheduling. The person is also responsible for greeting and screening visitors, answering and referring inbound telephone calls. Other duties, relevant to the position, shall be assigned as required.
**Duties**:
- Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
- Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there.
- Maintain the reception in a tidy and presentable manner.
- Accept and monitor inbound shipments as necessary.
- Prepare and maintain a list of service providers to the organization.
- Perform basic bookkeeping functions.
- Complete and review all expense reports, invoices, and other relevant monetary documents.
- Research information on the Internet, prepare documents and assist in the maintenance of the SERDC website.
- Maintain a high level of confidentiality in all interactions.
- Maintain a professional image and demeanor with all employees, management, executives, visitors and clients at all times.
- Maintain and monitor office supply inventory levels and place orders as required.
- Provide administrative/ reception coverage to other units as required.
- Other duties, relevant to the position, shall be assigned as required.
**Core Competencies**:
- Accountability
- Adaptability
- Communication
- Critical Thinking
- Planning and Organizing
- Problem Solving
- Results Orientation
- Service Orientation
- Teamwork
**Qualifications**:
- Office Administration courses/diploma and/or up to a minimum of two years equivalent experience.
- Must be proficient with the use of computers, including Microsoft Office Suite (Word, Excel, PowerPoint) and internet usage.
- Must have excellent written and communication skills.
- Able to deal with people sensitively, tactfully, diplomatically and professionally at all times.
- Excellent internal and external customer service skills.
- Experienced and knowledgeable working with First Nations communities
- Experienced in providing overall office management and administrative support.
- Excellent organizational skills including the ability to prioritize and work on concurrent assignments and meet deadlines in a fast-paced environment. Adept problem solving and decision-making skills.
- Good organizational, time management and prioritizing skills.
- Valid Driver's license and drivers abstract, access to reliable transportation.
**Working Conditions**:
- Busy office setting.
- Manual dexterity required to use desktop computer and peripherals.
- Interacts with employees, management and the public at large.
- Overtime may be required
**Physical Requirements**:
- Overall, Strength Demands: Medium strength demands include exerting 20-50 pounds occasionally, 10-25 pounds at times, and or up to 10 pounds some of the time.
- Repetitive desk tasks in an at times fast paced/busy environment.
- Computer Equipment and Software: Computer, fax/copier machine, calculator, telephone, and scanner.
***
**Reasonable accommodation is available upon applicant request.**
Salary is based on the SERDC Health Pay Scale.
**Position is open until filled
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