Shishalh Nation Government District Administrative

3 months ago

Sechelt, Canada shíshálh Nation Full time

**The Position**
- Work with SNGD Manager to review SNGD laws and recommend updating as necessary to keep current and to meet Council objectives; obtain legal advice as required for revisions.
- Assist with preparing RFPs and contracts for services provided to SNGD.
- Represent the interests of SNGD by attending meetings such as Sewer Commission, Local Government meetings, UBCM, AVICC, etc., as required and requested.
- Attend the SNGD Advisory Council meeting and supporting the Advisory Council by providing information and following up on issues as requested.
- Maintain SNGD files. Support and maintain a confidential records management/filing system that enables expedient retrieval of organizational documents, records, and reports, including current and archived documentation. Sort and archive records on a needed or required basis.
- Maintain a department calendar to track and coordinate meetings, work demands and critical dates/deadlines. Receive, screen and direct telephone calls.
- Review and prioritize incoming correspondence directed to the SNGD Manager, reroute or copy as appropriate and/or attach relevant files or related correspondence.
- Prepare professional and confidential correspondence, memos and documents as requested.
- Perform other tasks within the scope of the position.

**Qualifications, Skills and Abilities**:

- Administration, Legal Assistant or Business Administration Certificate or equivalent; Diploma preferred.
- Certification in Local Government Administration or equivalent work experience preferred.
- Two (2) years of administrative assistant experience supporting management and teams, preferably within a First Nations environment.
- Experience working with various office systems and equipment.
- Knowledge of shíshálh Nation programs and services or willingness to learn.
- The ability to be aware of and understand the Nation's Self-Government Agreement, Constitution, Community and Strategic Plan is a must.
- Experience writing reports and taking minutes and all aspects of coordinating meetings.
- Effective verbal and written communication skills. Excellent organizational skills
- Ability to maintain a high level of accuracy and confidentiality
- Able to submit an acceptable Criminal Records Check before the start date.
- A valid driver’s license, with a clean driver’s abstract, is an asset.

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