Executive Assistant/office Manager

3 weeks ago


Chilliwack, Canada Myriad Information Technology Solutions Full time

**About the Company**:
We are an independently held full-service technology, sales, and creative design company headquartered in Chilliwack, British Columbia, Canada. We are **one of the top 10 managed service providers in Canada**, and our small team works together collectively, harnessing the energy of designers, programmers, technologists, and thinkers to bring innovative solutions to your organization.

**Job Duties**:

- First point of contact for office phone calls, walk-ins, and general inquiries. Greet visitors; ascertain nature of business and direct visitors to the employer or appropriate person.
- Answer telephone and electronic inquiries, relay telephone calls, messages, and tickets.
- Provide administrative support to ensure efficient operation of the office, including tasks such as copying, scanning, and filing documents (electronic and paper).
- Set up and maintain manual and computerized information filing systems, determine and establish office procedures, oversee general organization and cleanliness of office space, and inventory supplies.
- Executive assistant duties including but not limited to calendar management, schedule and confirm appointments and meetings of the employer, report preparation & support, meeting support and event planning, follow up on deadlines and commitments.
- Perform full bookkeeping cycle (Accounts payable, accounts receivable, payroll, taxes, bank and credit card reconciliation, track vacation, bonuses, and expense reports, maintain up-to-date records on accruals, prepaid expenses, and fixed assets to ensure accurate month-end accounting, etc.).
- Perform transactions on behalf of the company, such as e-transfers and bill payments.
- Prepare, edit, and proofread correspondence, invoices, reports, and related material for the company.
- Perform marketing duties as needed.
- Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality.
- Perform other duties as assigned or determined appropriate.

**Requirements and Qualifications**:

- Excellent planning and time management skills.
- Excellent organizational and interpersonal skills, including relationship and networking skills.
- Strong and effective communication and presentation skills, both oral and written.
- A keen eye for detail and organization.
- Ability to multitask and stay calm in a fast-paced work environment.
- Strong written and verbal communication skills, as well as strong interpersonal skills. Proficiency in English is mandatory.
- Proficient in office technology and software, including MS Office.
- The ability to work outside of normal business hours.
- High level of professionalism and integrity.
- Flexible and adaptable attitude. Must be punctual in reporting to work.
- Team player with the ability to work independently on assigned tasks.
- Attention to detail, self-directed, strong tech and social media skills, discretion, customer-centric.

**Education/Experience**:

- Business degree (Nice to have).
- Marketing or related field (Nice to have).
- Computer-related education/courses (Nice to have).
- Driver's license and vehicle (Nice to have).
- Bookkeeping experience (Must have).

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Tuition reimbursement

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Chilliwack, BC V2P 4N9: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- Bookkeeping: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person



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