Office Assistant

2 weeks ago


Chilliwack, Canada Rogers Foods Ltd. Full time

**GENERAL PURPOSE**:
The Office Assistant is responsible for overall co-ordination of order entry, invoicing and export/retail documentation in an efficient and effective manner while ensuring excellent customer service.

**Key Responsibilities**:

- Responsible for the monitoring of order entry and invoicing.
- Monitors the outstanding orders report and ensures that all customer orders are executed and completed in a timely manner.
- Responsible for maintaining the EDI system master files and monitoring the systems performance.
- Prepares sales reports and analysis as required by the Sales Managers.
- Coordinates export documentation.
- Provides overload order entry and invoicing support as well as relief coverage as required.
- Interfaces with Logistics staff and Corporate Financial staff on a regular basis.
- Enters/changes pricing in the system for Grocery Customers and distributes these price lists to Customer Service Department.
- Liaises with customers on service rebates, deductions taken, and reconciles customer contracts.
- Assists in annual audit pertaining to invoicing.
- Reviews current procedures to identify business process improvements.
- Be a Brand Advocate of Rogers Foods.
- Follow Good Manufacturing Practices (GMP’s) while performing tasks job duties and tasks.
- Other related duties as assigned.

**Qualifications**:

- Post Secondary business administration and/or bookkeeping experience/training.
- Demonstrated analytical and problem solving skills.
- Experience using MISys, SAGE, EDI and D365 are preferred.
- 3-5 years’ related experience.
- Demonstrated interpersonal skills and aptitude to work within a team environment.
- Excellent written and verbal communication skills.

**Job Types**: Full-time, Part-time

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Chilliwack, BC V2R 4B7: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have experience with MISys?
- Do you have experience with D365?

**Education**:

- Secondary School (preferred)

**Experience**:

- Invoicing/Export/Retail: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person


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