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Legal Administrative Assistant

4 months ago

Ottawa, Canada Gowling WLG Full time

**ABOUT GOWLING WLG**

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

**PROFILE**

**This is a contract position to December 2024.**

**RESPONSIBILITIES**
- Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate.
- Accurately prepare legal documents and correspondence with mínimal direction.
- Transcribe and type legal documents and correspondence.
- Liaise between the legal professionals and various internal and external individuals, groups and clients at all levels.
- Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports to clients and responses to deadlines.
- Preparing dockets and accounts for approval. Must be comfortable with numbers and possess a strong proficient with accounting and billing procedures.
- Preparing routine correspondence, administrative tasks, and maintaining client contact information in database.
- Prioritizing incoming work, following through on assignments and managing ongoing tasks.
- Implementing and maintaining practice management systems on behalf of busy processionals.
- Opening and closing files.
- Work proactively in the day-to-day support of the professional's Intellectual Property practice.
- Work effectively as part of an Intellectual Property team.
- Use initiative and good judgment to relieve the professional of administrative detail.

**QUALIFICATIONS**
- Administrative Assistant or Legal Administrative Assistant Diploma with a minimum of 5 years experience in Intellectual Property with a focus on Trademarks.
- Strong knowledge of Microsoft Office Suite.
- Good keyboard and dicta-typing skills are required.
- Ability to work in a team environment with a professional demeanour.
- Strong written, oral and verbal communication skills.
- Thorough, conscientious and strong proofreading skills.
- Ability to multi-task within a fast-paced environment.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.