Front Desk/ Admin Support
5 days ago
hours are 8:30-5 pm - in-office in Maple
Our team is seeking a full-time Administrative Assistant/Receptionist who is hardworking, detail
**Responsibilities**:
- Provide administrative support including coordinating incoming and outgoing mail and couriers,
sending and receiving general office correspondence, preparing and assembling documents and
assisting with the administration of all office functions that are assigned
- Provide coverage of the reception desk area
- Receive and greet visitors to the office
- Maintain the general filing system and file all correspondence, as required
- Maintain office equipment and troubleshoot any issues (e.g., photocopier, printer etc.)
- Provide administrative and clerical support to Senior Executives and all project staff
- Ensure a clean and professional appearance of all areas of the office
- Maintain a suitable inventory of all appropriate office and kitchen supplies
- General office upkeep including maintaining the kitchen, boardroom and other areas of the office
- Assist with organizing meetings and/or trainings, as well as social events
- Update and maintain company contact list
- Develop strong relationships with employees and the HSE team
- Create and maintain templates for forms, letters, tracking spreadsheets, etc.
- Assists with organizing meetings and/or trainings, including arranging for catering, locations, and
distribution of information
- Provides accurate Word, Excel, and PowerPoint support by composing and/or editing a variety of
documents
- Other duties as required
- Administrative/Reception experience in the Construction Industry
- Excellent analytical, interpersonal and presentation skills;
- Creative problem solving skills;
- Demonstrate flexibility and ability to work in a fast-paced environment
- Ability to create and manage the document control process for a project
- Strong planning, organizational, and time management skills to work and keep production and
delivery on time as per schedule
- Establish and maintain effective relationships with key stakeholders and decision makers
- Quick on your feet, forward thinker, great planner and able to make decisions without a lot of
details
- Working knowledge of Requests for Proposals, Requests for Qualifications and Requests for Information, along with Requests for Tenders
- Working knowledge to create and develop persuasive proposal content that is technically correct and in alignment with the proposal strategy;
- Ability to create and edit corporate resumes to be included in the proposal;
- Ability to provide editorial skills and ensure all content is well-written, persuasive and technicallyaccurate
- Prepare and print proposal documents for the entire team as required
- Ability to update and maintain our website is a definite asset
**Salary**: $45,000.00-$60,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Maple, ON L6A 1R3: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Front desk/Admin: 1 year (required)
- Construction/Real Estate: 1 year (preferred)
Work Location: In person
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