Administrator, Office Services
7 days ago
We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.
We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at
Purpose of the Role
Key Responsibilities
Mail Room & Copy Centre Duties
- Distribute mail
- Send faxes
- Respond to requests from employees and lawyers
- Responsible for end-of-day FedEx report and shipping
- Make photocopies
- Bind documents
- Scan documents
- Change toner and fix paper jams
Reception
- Replace Receptionist/Switchboard Operator as required
- Greet and direct clients with a friendly and welcoming demeanor
- Provide appropriate responses to callers’ inquiries as well as directing internal and external calls appropriately
- Keep reception area and boardrooms tidy at all times
- Responsible for creating and managing all boardroom bookings including seminars, internal functions, video conferences and client meetings
- Boardroom inspections and stocking
- Other office services, reception and catering related duties as required and other duties as assigned
Catering
Support the Coordinator, Catering with the following
- Boardroom/lounge preparations for meetings and events including food orders and presentation
- Tidying up after meetings and events
- Assist in coordinating the snack and afterhours meal program
- Ordering and distributing supplies to the coffee stations on each of the floors
- Fill in for the Coordinator, Catering during periods of absence
Key Competencies
- A minimum of one year of experience in customer service, administration, or a related field
- Excellent oral and written communication in English (French is an asset)
- Flexibility, sound judgment and a can-do attitude
- Excellent interpersonal and client service skills
- Ability to work in a team environment
- Proficient keyboarding skills and proficiency with Windows and MS Outlook and Word software
- Ability and comfort to be trained in and adhere to emergency response procedures
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