Medical Office Administrator

5 months ago


Thornhill, Canada Toronto Poly Clinic Thornhill Full time

Medical Office Administrator

Toronto Poly Clinic is a busy Multidisciplinary Chronic Pain Management Centre and Family Medicine & Walk-In Clinic. Our Branches include Thornhill (Bayview and John) and North York (Yonge and Finch). We are involved in physician pain management, pain research, and patient education.

We currently have an opening for individuals who have a positive and professional attitude to come into our clinic and work as a **Medical Office Administrator** within our team **at our Thornhill branch to begin immediately.**

This position requires strong and well-developed clinical and communication skills in-person, via phone and computer. Our office is fast paced and is in the midst of the transition to electronic medical records. Being a strong individual as well as a cooperative team player with experience in the field is an absolute must for this position.

Minimum of 1-2 years experience as Medical Office Administrator is a must.

**Job descriptions (including but not limited to)**:

- Greet patients in a welcoming and professional manner
- Take vital signs and weight
- Pull charts for all doctors schedules as required for the next day
- Answer all incoming calls
- Manage incoming faxes (prescription requests, new patient referrals)
- Book and confirm patient appointments
- Create patient chart for new patients
- Conduct Urine tests and other lab tests as per Doctor request
- Communicate with LifeLabs and York Region Public Health for inventory and supplies
- Physician room set up and organization
- Processing file requests from insurance, law offices, and other clinics
- Prepare and process Ministry of Health billings if needed
- Maintain and order office supplies as needed
- E-mail A/R and all invoices to the Accounting Dept.

**Job competencies**
- Customer service oriented
- Excellent verbal and written communication skills
- Pleasant and professional manner in person and over the phone
- Ability to maintain patient confidentiality
- Experience with Ministry of Health billing and reconciliation of payments
- Demonstrate ability to work in a team environment
- Must be able to handle difficult situations in a calm manner
- Exceptional organizational, time management and prioritization skills
- Ability to work well under pressure
- Ability to produce high quality work in accordance with clinic standards

**Job Types**: Permanent, Full-time

**Salary**: $18.00-$20.00 per hour

Expected hours: 40 - 44 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed

COVID-19 considerations:
Masks, social distancing, hand hygiene and frequent disinfection.

Application question(s):

- What is your expected hourly wage?
- Are you available to work on Saturdays?

**Experience**:

- Medical Office Administration: 1 year (preferred)

Work Location: In person



  • Thornhill, Canada Wilderman Medical Clinic Full time

    Supporting and assisting closely the Director of the clinic with various administrative tasks; - Preparation and distribution of agenda and minutes before Quality Assurance meetings, monitoring training of the medical staff, scheduling maintenance of the medical equipments for two different clinics; - Hiring, supervising volunteers for administrative work,...


  • Thornhill, Canada Wilderman Medical Clinic Full time

    Supporting and assisting closely the Director of the clinic with various administrative tasks; - Preparation and distribution of agenda and minutes before Quality Assurance meetings, monitoring training of the medical staff, scheduling maintenance of the medical equipments for two different clinics; - Communication with law firms and assessment centres -...


  • Thornhill, Canada Toronto Poly Clinic Thornhill Full time

    Medical Office Administrator Toronto Poly Clinic is a busy Family Medicine Clinic. Our Branches include Thornhill (Bayview and John) and North York (Yonge and Finch). We currently have an opening for individuals who have a positive and professional attitude to come into our clinic and work as a **Medical Office Administrator** within our team **at our...


  • Thornhill, Canada Jack Nathan Functional Health Full time

    The Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...


  • Thornhill, Canada Jack Nathan Health Full time

    The Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...


  • Thornhill, Canada Jack Nathan Health Full time

    The Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...


  • Thornhill, Canada Medical Walk-in Clinic Full time

    Our medical walk-in clinic is growing and we are looking to hire a part-time medical office administrator to join our team. This position is for permanent employment and involves day and/or evening and weekend work. No experience is required but strongly preferred. **Job Types**: Part-time, Permanent Pay: $17.50-$18.50 per hour Additional pay: - Bonus...


  • Thornhill, Canada Wilderman Medical Clinic Full time

    Join the Wilderman Medical Clinic as a **Volunteer! **We are a multi-disciplinary medical clinic, specializing in pain management looking for hard-working and inquisitive volunteers who want to gain experience in the field of medical research. **Responsibilities and Duties**: - Welcoming patients in a professional manner; - Guiding the patients on how to...


  • Thornhill, Canada Wilderman Medical Clinic Full time

    Join the Wilderman Medical Clinic as a **Volunteer! **We are a multi-disciplinary medical clinic, specializing in pain management looking for hard-working and inquisitive volunteers who want to gain experience in the field of medical research. **Responsibilities and Duties**: - Welcoming patients in a professional manner; - Guiding the patients on how to...


  • Thornhill, Ontario, Canada Dr. Thomas Chung Professional Medical Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Clinic Receptionist to join our team at Dr. Thomas Chung Professional Medical Corporation.Key ResponsibilitiesProvide exceptional patient care and support to our medical teamManage front desk operations, including scheduling appointments and handling patient inquiriesCommunicate...

  • Medical Receptionist

    5 months ago


    Thornhill, Canada Wilderman Medical Clinic Full time

    We are a busy multidisciplinary medical clinic looking for a full-time receptionist to join our team! **Responsibilities and Duties** You will be expected to: - Welcome patients in person and on the phone in a friendly, professional manner - Answer incoming calls and deal with inquiries - Schedule appointments - Register patients according to established...


  • Thornhill, Canada Wilderman Medical Clinic Full time

    We are a busy multidisciplinary medical clinic looking for a full-time receptionist to join our team! **Responsibilities and Duties** You will be expected to: - Welcome patients in person and on the phone in a friendly and professional manner - Answer incoming calls and deal with all inquiries - Schedule appointments - Register patients according to...


  • Thornhill, Canada HearCanada Full time

    _**HearCANADA is on a mission to provide Wonderful Sound for All - and we’re sharing our passion for making an impact in YOUR community!**_ We are on the hunt for a multi-faceted Client Care Coordinator who will support the development of a new clinic in **Thornhill, ON**. This **full-time, permanent** opportunity would be a great career move for someone...


  • Thornhill, Ontario, Canada Dr. Thomas Chung Professional Medical Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Clinic Receptionist to join our team at Dr. Thomas Chung Professional Medical Corporation. As a key member of our front desk team, you will be responsible for providing exceptional patient care and administrative support.Key Responsibilities- Greet patients and visitors, answer phone...

  • Medical Receptionist

    5 months ago


    Thornhill, Canada True North Imaging Full time

    We're currently looking to hire a Full Time Medical Receptionist for our Thornhill location: True North Imaging (TNI) takes great pride in knowing we are providing a high quality and safe service within a patient and family centered environment. The TNI team is committed to providing our patients access to the best possible care at the time they need it...


  • Thornhill, Canada All Health Medical Centre Full time

    **Job Summary** Experienced office assistant needed for MVA assessment and rehabilitation department. Duties will include: - scheduling appointments - checking patients in - coordinating providers schedule - corresponding with patients, providers, insurance companies and law firms - data entry - invoicing - various office duties Experience working in...

  • Medical Receptionist

    7 months ago


    Thornhill, Canada Thornhill Dental Office Full time

    Thornhill dental office is hiring a receptionist available to work morning, evening shifts and weekends. **Job Types**: Full-time, Part-time, Permanent, Casual **Benefits**: - On-site parking Schedule: - Day shift - Evening shift - Monday to Friday - Morning shift - On call - Weekends as needed Ability to commute/relocate: - Thornhill, ON: reliably...


  • Thornhill, Ontario, Canada KMH Cardiology Centres Inc. Full time

    OverviewKMH Cardiology Centres Inc. is a leading provider of high-quality healthcare services in the GTA and South Western Ontario region. With 10 clinics and a commitment to excellence, we offer a supportive environment for medical professionals to grow and develop their skills.About the RoleWe are seeking a skilled Lab Technician with experience in medical...


  • Thornhill, Canada Alta Cardiac Care Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Clinic **Tasks**: - Interview patients to obtain case histories - Schedule and confirm appointments - Complete insurance and other claim forms - Maintain filing system - Perform general clerical work, such as order supplies and maintain...

  • Administrative Officer

    3 months ago


    Thornhill, Canada Yalda Ghani Immigration Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Asset languages**: - Persian **Work setting**: - Private sector **Tasks**: - Implement new administrative procedures - Delegate work to office support staff - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation,...