Medical Office Administrator
5 months ago
The Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer service, the schedules of team members are maximized, the operational standards are maintained.
**FUNCTIONAL/TECHNICAL RESPONSIBILITIES**
1. Oversees the smooth progression of the daily patient schedule.
2. Acts as a resource person to staff delivering patient care.
3. Assist with OHIP billings.
4. Maintains all equipment in working order.
5. Provides Medical Practitioners and staff with appropriate paperwork for all new patients; ensures proper processing of physician sign-offs; maintains patient records (non-medical; books final assessments and handles renewal/discharges as clients near program end.
6. Provides Clinic Manager with consistent updates on renewals, patient conflicts/complaints, re-assessments, and patient goal setting and attendance.
7. Researches and resolves client concerns promptly; Puts the client first and models service and care standards always.
8. Contacts existing clients prior to appointments and reminds them of sessions/preparation, etc.
9. Models the values, brand, and lifestyle and maintains a professional image at all times; Sets high standards for self-based upon competency model; Builds an effective network within the company, across all clinics, and in the market.
10. Ensures completion of all paperwork, client forms, client correspondence, etc. in an accurate and timely fashion.
11. Perform clinic opening and closing procedures in accordance with company policies.
12. Promote clinic services and products.
13. Performs additional duties as assigned.
**COMPETENCIES**:
**CLIENT SERVICE**
Is always service focused when interacting with clients and patients. Handles client questions and complaints, communicates with clients, handles service problems politely and efficiently, always available for clients, follows procedure to solve client problems, understands company products and services, maintains pleasant and professional image.
**COMPUTER SKILLS**
Skilled in the use of computers, adapts to new technology, keeps abreast of changes, learns new programs quickly, uses computers to improve productivity.
Knowledge of medical software, EMR’s, Google Suite and MS Office.
**PERSONAL ORGANIZATION**
Keeps information organized, accessible and confidential, maintains clean/functional work space, works systematically/efficiently, manages time well.
**QUALITY**
Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Able to take initiative and work independently when needed with a strong attention to detail.
**TEAMWORK**
Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere. Handles communication with all team members in a respectful and appropriate fashion.
**QUALIFICATIONS**:
- **Medical Office Administrator certificate or related experience**:
- Minimum of 1 year of administrative experience in a medical or rehab service environment
- Excellent technical / computer skills - **Outlook, Google, Excel, etc**:
- **Days/Evenings/Weekends are required**:
- Excellent written and verbal communication skills.
**MANDATORY REQUIREMENT**:
**Effective November 15, 2021, all Jack Nathan Function Health employees are required to be fully vaccinated against COVID-19. Full vaccination occurs 14 days following the second dose of a Health Canada approved vaccine**
**Job Types**: Full-time, Part-time, Permanent
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Night shift
- Weekends as needed
Ability to Commute:
- Thornhill, ON L4J 0A7 (required)
Work Location: In person
-
Medical Administrative Assistant
5 months ago
Thornhill, Canada Wilderman Medical Clinic Full timeSupporting and assisting closely the Director of the clinic with various administrative tasks; - Preparation and distribution of agenda and minutes before Quality Assurance meetings, monitoring training of the medical staff, scheduling maintenance of the medical equipments for two different clinics; - Hiring, supervising volunteers for administrative work,...
-
Medical Administrative Assistant
5 months ago
Thornhill, Canada Wilderman Medical Clinic Full timeSupporting and assisting closely the Director of the clinic with various administrative tasks; - Preparation and distribution of agenda and minutes before Quality Assurance meetings, monitoring training of the medical staff, scheduling maintenance of the medical equipments for two different clinics; - Communication with law firms and assessment centres -...
-
Medical Office Administrator
5 months ago
Thornhill, Canada Toronto Poly Clinic Thornhill Full timeMedical Office Administrator Toronto Poly Clinic is a busy Multidisciplinary Chronic Pain Management Centre and Family Medicine & Walk-In Clinic. Our Branches include Thornhill (Bayview and John) and North York (Yonge and Finch). We are involved in physician pain management, pain research, and patient education. We currently have an opening for individuals...
-
Medical Office Administrator
1 month ago
Thornhill, Canada Toronto Poly Clinic Thornhill Full timeMedical Office Administrator Toronto Poly Clinic is a busy Family Medicine Clinic. Our Branches include Thornhill (Bayview and John) and North York (Yonge and Finch). We currently have an opening for individuals who have a positive and professional attitude to come into our clinic and work as a **Medical Office Administrator** within our team **at our...
-
Medical Office Administrator
5 months ago
Thornhill, Canada Jack Nathan Functional Health Full timeThe Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...
-
Medical Office Administrator
5 months ago
Thornhill, Canada Jack Nathan Health Full timeThe Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...
-
Part Time Medical Office Admin
5 days ago
Thornhill, Canada Medical Walk-in Clinic Full timeOur medical walk-in clinic is growing and we are looking to hire a part-time medical office administrator to join our team. This position is for permanent employment and involves day and/or evening and weekend work. No experience is required but strongly preferred. **Job Types**: Part-time, Permanent Pay: $17.50-$18.50 per hour Additional pay: - Bonus...
-
Medical Office Assistant
7 months ago
Thornhill, Canada Wilderman Medical Clinic Full timeJoin the Wilderman Medical Clinic as a **Volunteer! **We are a multi-disciplinary medical clinic, specializing in pain management looking for hard-working and inquisitive volunteers who want to gain experience in the field of medical research. **Responsibilities and Duties**: - Welcoming patients in a professional manner; - Guiding the patients on how to...
-
Medical Office Assistant
5 months ago
Thornhill, Canada Wilderman Medical Clinic Full timeJoin the Wilderman Medical Clinic as a **Volunteer! **We are a multi-disciplinary medical clinic, specializing in pain management looking for hard-working and inquisitive volunteers who want to gain experience in the field of medical research. **Responsibilities and Duties**: - Welcoming patients in a professional manner; - Guiding the patients on how to...
-
Medical Office Coordinator
1 month ago
Thornhill, Ontario, Canada Dr. Thomas Chung Professional Medical Corporation Full timeJob SummaryWe are seeking a highly organized and detail-oriented Medical Clinic Receptionist to join our team at Dr. Thomas Chung Professional Medical Corporation.Key ResponsibilitiesProvide exceptional patient care and support to our medical teamManage front desk operations, including scheduling appointments and handling patient inquiriesCommunicate...
-
Medical Receptionist
6 months ago
Thornhill, Canada Wilderman Medical Clinic Full timeWe are a busy multidisciplinary medical clinic looking for a full-time receptionist to join our team! **Responsibilities and Duties** You will be expected to: - Welcome patients in person and on the phone in a friendly, professional manner - Answer incoming calls and deal with inquiries - Schedule appointments - Register patients according to established...
-
Medical Secretary/receptionist
5 months ago
Thornhill, Canada Wilderman Medical Clinic Full timeWe are a busy multidisciplinary medical clinic looking for a full-time receptionist to join our team! **Responsibilities and Duties** You will be expected to: - Welcome patients in person and on the phone in a friendly and professional manner - Answer incoming calls and deal with all inquiries - Schedule appointments - Register patients according to...
-
Medical Office Administrator
6 months ago
Thornhill, Canada HearCanada Full time_**HearCANADA is on a mission to provide Wonderful Sound for All - and we’re sharing our passion for making an impact in YOUR community!**_ We are on the hunt for a multi-faceted Client Care Coordinator who will support the development of a new clinic in **Thornhill, ON**. This **full-time, permanent** opportunity would be a great career move for someone...
-
Medical Clinic Front Desk Associate
4 weeks ago
Thornhill, Ontario, Canada Dr. Thomas Chung Professional Medical Corporation Full timeJob SummaryWe are seeking a highly organized and detail-oriented Medical Clinic Receptionist to join our team at Dr. Thomas Chung Professional Medical Corporation. As a key member of our front desk team, you will be responsible for providing exceptional patient care and administrative support.Key Responsibilities- Greet patients and visitors, answer phone...
-
Medical Receptionist
5 months ago
Thornhill, Canada True North Imaging Full timeWe're currently looking to hire a Full Time Medical Receptionist for our Thornhill location: True North Imaging (TNI) takes great pride in knowing we are providing a high quality and safe service within a patient and family centered environment. The TNI team is committed to providing our patients access to the best possible care at the time they need it...
-
Administrative Assistant/receptionist
1 month ago
Thornhill, Canada All Health Medical Centre Full time**Job Summary** Experienced office assistant needed for MVA assessment and rehabilitation department. Duties will include: - scheduling appointments - checking patients in - coordinating providers schedule - corresponding with patients, providers, insurance companies and law firms - data entry - invoicing - various office duties Experience working in...
-
Medical Receptionist
7 months ago
Thornhill, Canada Thornhill Dental Office Full timeThornhill dental office is hiring a receptionist available to work morning, evening shifts and weekends. **Job Types**: Full-time, Part-time, Permanent, Casual **Benefits**: - On-site parking Schedule: - Day shift - Evening shift - Monday to Friday - Morning shift - On call - Weekends as needed Ability to commute/relocate: - Thornhill, ON: reliably...
-
Medical Administrative Specialist
7 days ago
Thornhill, Ontario, Canada KMH Cardiology Centres Inc. Full timeOverviewKMH Cardiology Centres Inc. is a leading provider of high-quality healthcare services in the GTA and South Western Ontario region. With 10 clinics and a commitment to excellence, we offer a supportive environment for medical professionals to grow and develop their skills.About the RoleWe are seeking a skilled Lab Technician with experience in medical...
-
Administrative Assistant, Medical
6 months ago
Thornhill, Canada Alta Cardiac Care Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Clinic **Tasks**: - Interview patients to obtain case histories - Schedule and confirm appointments - Complete insurance and other claim forms - Maintain filing system - Perform general clerical work, such as order supplies and maintain...
-
Administrative Officer
3 months ago
Thornhill, Canada Yalda Ghani Immigration Full timeEducation: - Expérience: **Education**: - Bachelor's degree **Asset languages**: - Persian **Work setting**: - Private sector **Tasks**: - Implement new administrative procedures - Delegate work to office support staff - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation,...