Executive Assistant

3 weeks ago

Edmonton, Canada CDI Spaces Full time

**Responsibilities**:

- Calendar management - booking and scheduling appointments based on priority.
- Provide comprehensive administrative support to the senior leadership team, including word processing, transcription, information research, proofreading, and filing.
- Draft memos, letters, financial reports, and other documents as assigned.
- Coordinate management meetings and conferences, including recording minutes and distributing them to relevant stakeholders.
- Format, revise, and print final copies of complex documents for managers and other team members.
- Client meeting support - 3 to 4 client meetings per week tasks / next steps and assist with tasking out tasks from each meeting.
- Supporting with marketing tasks / approvals (ideally good grammar and able to proof read marketing content)
- Assist in planning, coordinating, and executing events for internal and external meetings and conferences/seminars.
- Compile data, statistics, and other information for research projects as assigned.
- Review contracts at the request of senior team members and assist with proposal and tender coordination and review.
- Able to be trained on HubSpot and support with building training manuals / audit and complete checks on pipelines
- Perform other administrative duties or projects as required.

**Skills, Experience, and Education**:

- High School Diploma required; Business Administration Degree or Diploma preferred.
- 5+ years of experience working as an Executive Assistant in a similar role.
- Exceptional communication skills, both verbal and written.
- Demonstrated professionalism and a strong work ethic.
- Proven analytical and problem-solving skills.
- Ability to prioritize work and multi-task in a fast-paced environment.
- Extreme attention to detail with a high value on accuracy.
- Ability to handle confidential information with discretion.
- Strong computer skills, including proficiency in Excel and Microsoft Office Suite; experience with Salesforce and Financial Force or other accounting software is an asset.
- Proactive, punctual, and reliable.
- Strong work ethic with a focus on customer service.
- Ability to work well with all types of people and build strong relationships with peers and clients.

**Qualities and Attributes**
- 100% client-focused; always looking to create a WOW experience for clients
- Team player - ready and willing to go above and beyond to support others on the team
- A can-do person - you are always looking for solutions.
- Glass half full - you see the positive side of life and think the best about others.
- Results-oriented - you love getting things done and crossing things off your list.
- Detail-orientated - people come to you to proofread things and organize parties.
- Self-starter - you are accountable for your work and take pride in delivering quality work every single day.

**What you can expect from us**
- Competitive salary - Based on experience, skills, and education.
- Support for work-life balance - 3 weeks vacation, weekly work-from-home day, birthday flex day, and performance-based earned time off.
- Core Health Benefits - 100% employer-paid health and dental coverage, and additional funds for flex spending accounts.
- Longevity Rewards - You are an important part of the team, and we value long-term commitment and contributions. We recognize your loyalty and service at key milestones with a gift, pre-paid gift card, or RRSP contribution.
- Tailor-fit workspace - We outfit your workspace with tailor-fit furniture solutions to make your work-life comfortable and enjoyable.
- Inclusive and family-oriented work environment - You will build meaningful relationships with people who genuinely want to help you succeed.

CDI Spaces is a leader in providing furniture solutions and space design for educational institutions and corporate workspaces. We pride ourselves on our ability to assist our clients with tailor-fit solutions that support learners, educators, and workers to be productive, engaged, and successful.

Working with the team at CDI Spaces is fun, productive, and challenging in all the right ways. We have a great work environment with smart and friendly colleagues, celebratory lunches, and a fantastic space with the latest innovative furniture solutions and trendy space design to foster connection, collaboration, and creativity. After all, designing and building spaces is what we do. Let’s do great things together; please apply

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada E4C Full time

    Employment Type - Full-time - Job Location - 9321 Jasper Avenue, Edmonton - Working Hours - 8am to 5pm - Date posted- August 1, 2023- Valid through- August 31, 2023- PDF Export- Export as PDFAre you looking for a meaningful role with a charitable organization that has been making a positive impact for over 50 years? Do you possess excellent organizational...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    1 week ago

    Edmonton, Canada Kids Kottage Foundation Full time

    **Kids Kottage Foundation** Executive Assistant - 1.0 FTE - Are you passionate about serving your community? Are you eager to make a difference in the lives of infants and children?_ **Key Responsibilities**: - Manages the Executive Director’s calendar, arranges meetings, and prepares necessary materials for the Executive Director’s meetings. -...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Insignia Software Corporation Full time

    **Title**: Executive Assistant **Company**: Insignia Software **Positions**: 1 **Location**: Edmonton, Alberta **Compensation**: $60,000-$70,000 **Who we are**: Insignia Software specializes in library software and other education-industry software. We strive to develop and distribute easy to use software solutions that empower the future of our schools...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Open Circle Full time

    Executive Assistant **Summary** Reporting to the Chief Legal and Risk Officer (CLRO), the Executive Assistant is responsible for providing administrative support to the CLRO and Chief Financial Officer (CFO) including calendar bookings, work scheduling, document creation and correspondence preparation. The incumbent is required to maintain confidentiality...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada University of Alberta Full time

    **Internal Audit and Enterprise Risk Management**: - Competition No. **S100351460** - Posting Date **Jul 12, 2023** - Closing Date **Will remain open until filled.** - Position Type **Part Time - Operating Funded** - Salary Range **$23,605 to $31,870 (pro-rated) per year** - Grade **07** - Hours **17.5** This position is a part of the Non-Academic...

  • Executive Assistant

    3 days ago

    Edmonton, Canada AMA - Alberta Motor Association Full time

    As the Executive Assistant to the VP of Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive on a deadline. You have the ability to manage multiple...

  • Executive Assistant

    5 days ago

    Edmonton, Canada AMA - Alberta Motor Association Full time

    As the Executive Assistant to the VP of Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive on a deadline. You have the ability to manage multiple...

  • Executive Assistant

    5 days ago

    Edmonton, Canada AMA - Alberta Motor Association Full time

    As the Executive Assistant to the VP of Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive on a deadline. You have the ability to manage multiple...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Ketek Group Inc. Full time

    **Position Background**: This is not your typical EA role. The Executive Assistant acts as an extension of the Executive team and manages a number of projects as part of corporate initiatives. It is crucial that the Executive Assistant be well-organized, have strong time-management skills, and be able to adapt to changing priorities quickly. **Why work for...

  • Executive Assistant

    3 days ago

    Edmonton, Canada Covenant Health Alberta Full time

    Classification: Executive Assistant - Union: COV OUT OF SCOPE - Unit and Program: Office of the CFO - Primary Location: One Twelve Campus - Location Details: As Per Location - Employee Class: Regular Full Time - FTE: 1.00 - Posting End Date: 24-APR-2023 - Date Available: 04-MAY-2023 - Hours per Shift: 7.75 - Length of Shift in weeks: 2 - Shifts per cycle:...

  • Executive Assistant

    4 days ago

    Edmonton, Canada Government of Alberta Full time

    **Job Information**: Job Requisition ID: 44663 Ministry: Advanced Education Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Regular/Temporary: Regular (Permanent) Scope: Open Competition Closing Date: Friday, August 11, 2023 Classification: Administrative Support 5 **Role**: The Financial Services Division...

  • Executive Assistant

    7 days ago

    Edmonton, Canada MaKAmi College Full time

    Work in a purpose driven career with MaKami College, a provincially licensed college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta. MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and...

  • Executive Assistant

    4 weeks ago

    Edmonton, Alberta, Canada CDI Spaces Full time

    Salary: Job Description:CDI Spaces is seeking a skilled Executive Assistant to join our team. The ideal candidate is detail-oriented, highly organized, and enjoys supporting senior leadership in a fast-paced environment. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our business by providing administrative...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada CDI Spaces Full time

    Salary: Job Description:CDI Spaces is seeking a skilled Executive Assistant to join our team. The ideal candidate is detail-oriented, highly organized, and enjoys supporting senior leadership in a fast-paced environment. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our business by providing administrative...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! INNOVATIVE. Think ahead to stay ahead. DRIVER. Stay hungry and act with urgency. OWNERSHIP. No excuses. 100% accountability. CARING. For employees, partners and community. INDIVIDUAL. We work with great people and expect a lot from them We are one of Western Canada’s largest window and door...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! INNOVATIVE. Think ahead to stay ahead. DRIVER. Stay hungry and act with urgency. OWNERSHIP. No excuses. 100% accountability. CARING. For employees, partners and community. INDIVIDUAL. We work with great people and expect a lot from them We are one of Western Canada’s largest window and door...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! INNOVATIVE. Think ahead to stay ahead. DRIVER. Stay hungry and act with urgency. OWNERSHIP. No excuses. 100% accountability. CARING. For employees, partners and community. INDIVIDUAL. We work with great people and expect a lot from them We are one of Western Canada’s largest window and door...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! INNOVATIVE.Think ahead to stay ahead. DRIVER.Stay hungry and act with urgency. OWNERSHIP.No excuses. 100% accountability. CARING.For employees, partners and community. INDIVIDUAL.We work with great people and expect a lot from themWe are one of Western Canada’s largest window and door manufacturers servicing...