Convention and Special Events Planner
1 month ago
Work Term: Permanent
- Work Language: English
- Hours: 30 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 3 years to less than 5 years
- **Number of participants**:
- 10-49 participants
- ** Tasks**:
- Develop risk management plans
- Promote conference and meeting services or special events
- Develop and monitor emergency security plans
- Inspect and select sites
- Develop marketing and communication plans
- Prepare, present and manage budgets
- Develop financial procedures
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Review bids and negotiate costs
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Develop registration systems and information materials
- Research and design special events programs
- Plan for translation and interpretation services
- Book facilities for office personnel
- Develop policies and procedures and attend to other management responsibilities
- Prepare final financial and other reports
- Manage Event Logistics
- Plan and oversee Webinars
- Identify human resources requirements
- Develop and implement business plans
- ** Computer and technology knowledge**:
- Google Docs
- MS Access
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
- MS Windows
- ** Area of work experience**:
- Business
- Community service organization
- Conference centres
- Hotel, motel, resort
- Multi-purpose facilities
- Professional association or organization
- Tourism associations
- Trade associations
- ** Transportation/travel information**:
- Valid driver's licence
- Willing to travel for extended periods
- Public transportation is available
- ** Personal suitability**:
- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- ** Health benefits**:
- Dental plan
- Disability benefits
- Health care plan
- Vision care benefits
- ** Financial benefits**:
- Group insurance benefits
- Life insurance
- Mileage paid
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