Administrative Assistant I, Full-time

2 weeks ago


Stellarton, Canada VON Canada (Nova Scotia) Full time

**Requisition Details**:
Employment Status: Regular, Full -Time (1.0 FTE)
Program Name: Branch Operations
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On-Call: No

**Job Summary**:
The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, data entry and reporting and other related job functions.

**Key Responsibilities**:

- Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
- Responds to messages from the answering service as required.
- Greets and directs all in-office visitors and in-coming calls.
- Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
- Responsible for the mail pick-up and drop off.
- Answers general inquiries regarding the VON organization with informed and satisfactory responses.
- Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
- Schedules and organizes meetings and appointments as requested.
- Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
- Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
- Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.
- Updates policies/procedures and manuals as required.
- Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.
- Orders supplies, receives and maintains an inventory of required supplies.
- Collaborates with teams for to organize logistics for special projects, events and seminars.
- Receives and receipts donation, and bill payments.
- Prepares bank deposits.
- Performs other duties as assigned.

**Education, Designations and Experience**:

- Post-secondary education in office administration, office information technology or a related field or related relevant experience
- Proficiency in Windows OS and MS Office Suite programs
- Experience with scheduling software and Cognos is considered an asset
- Experience with a unionized environment is considered an asset.

**Skill Requirements**:

- Excellent oral and written communication skills
- Strong organizational skills with an ability to prioritize and multi-task
- Excellent customer service skills
- High level of accuracy and attention to detail
- Able to work both independently and within a team
- Ability to maintain confidentiality at all times

**Other**:

- Criminal records and vulnerable sector check
- The use of Personal Protective Equipment (PPE) may be required

Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements.



  • Stellarton, Canada North Shore Psychological Services Inc. Full time

    **Responsibilities**: - Provide assistance to potential clients regarding our services, processes, and fees - Ensure collateral information is sent and received to and from clients and other professionals - Book client appointments and provide reminders as needed - Communicate with staff regarding changes in their schedules - Perform general office...


  • Stellarton, Canada Nova Scotia Community College Full time

    **Manager, Administrative Services (CL8)** Education Pictou Campus Stellarton, Nova Scotia **Department of College Services** **Continuing Full-time Position**: Commencing approximately July 17, 2023 **Application deadline is** 11:59PM, June 13, 2023 **Competition No**. 2023-182 **Salary range**: $104,078.41 to $122,445.19 annually This position may...


  • Stellarton, Canada High-Crest Place Full time

    Are you a compassionate and caring individual looking for a rewarding opportunity working in Long Term Care? The Long-Term Care Assistant (LTCA) role is a temporary mitigation to support the work of the Continuing Care Assistant (CCA), while facilities increase their CCA complement through the implementation of a variety of recruitment and retention...


  • Stellarton, Canada Nova Scotia Community College Full time

    **Support Assistant (FS4)** Pictou Campus Stellarton, NS **Department of Facilities and Engineering** **Continuing Full-Time Position**: Commencing approximately March 6, 2023 **Application deadline is** 11:59PM, February 21, 2023 **Competition No.** 2023-035 **Salary range**: $36,703.20 to $38,122.68 annually

  • Pharmacy Assistant

    2 days ago


    Stellarton, Canada Pharmacy First Ltd Full time

    Pharmacy First is a locally owned and operated independent Pharmacy which is committed to providing the best possible patient care and customer service. The staff has developed strong relationships with their patients, the community and each other. If you want to be part of a great staff please consider joining our team. Overview We are looking for someone...

  • Psychotherapist

    3 days ago


    Stellarton, Canada Therapeutics & Counselling Service Full time

    To meet our clinic needs, we are looking for therapists to join our team. Ideally, experience in working with children, teens, and couples. We are a vibrant team of professionals who are passionate about our work and serving our clients. Our clinic is busy and continues to grow in order to meet the needs of our community. We offer a warm and accepting team...


  • Stellarton, Canada Riverview Home Corporation Full time

    Riverview Home Corporation (RHC) is a non-profit corporation providing care and support to individuals with intellectual and physical disabilities, as well as long term mental illness. RCH employees over 200 professional and support staff on a casual, part time and full-time basis. We are currently seeking an enthusiastic, results orientated person to...

  • administrative assistant

    Found in: Talent CA 2 C2 - 2 days ago


    Stellarton, Canada Petro-Canada gas station Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksSupervise other workersRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOrder office...


  • Stellarton, Canada Petro-Canada gas station Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Supervise other workers - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages -...

  • administrative assistant

    Found in: Talent CA 2 C2 - 1 week ago


    Stellarton, Canada Petro-Canada gas station Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksSupervise other workersRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic...


  • Stellarton, Canada Petro-Canada gas station Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Supervise other workers - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages -...

  • early childhood educator

    Found in: Talent CA 2 C2 - 1 week ago


    Stellarton, Canada Creative Beginnings Early Learning Centre Full time

    Durée de l'emploi: TemporaireLangue de travail: AnglaisHeures de travail: 35 hours per weekEducation: Expérience: EducationSecondary (high) school graduation certificateWork settingChild care centreTasksAssess the children's development in order to prepare a learning plan tailored to his needs.Assist co-workers in housekeeping and cooking duties Bathe,...

  • early childhood educator

    Found in: Talent CA 2 C2 - 1 week ago


    Stellarton, Canada Creative Beginnings Early Learning Centre Full time

    Work Term: TemporaryWork Language: EnglishHours: 35 hours per weekEducation: Secondary (high) school graduation certificateExperience: Experience an assetWork settingChild care centreTasksAssess the children's development in order to prepare a learning plan tailored to his needs.Assist co-workers in housekeeping and cooking duties Bathe, diaper and feed...

  • Parts Sales

    24 hours ago


    Stellarton, Canada MacLeod and Grant Ltd. Full time

    We are currently looking for someone who can work independently as well as take direction from co-workers accurately. This is a full-time position and will be an excellent opportunity for the right person to experience work to fulfill multiple aspects of our operations, including but not limited to quoting, sales & ordering of boiler room and commercial...


  • Stellarton, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Permanent Partl time (0.5 FTE) Program Name: Client Services Number of Hours Bi-Weekly: 37.5 Work Schedule: Days, Evenings, Weekends Union/Bargaining Unit: NSGEU On-Call: No **Looking for a career in health care that provides you with an opportunity to make a difference in your community?** If you are tech-savvy,...


  • Stellarton, Canada Riverview Home Corporation Full time

    **POSITION SCOPE**: Working as a senior member of Riverview’s management team, the Coordinator of Community Development is responsible for the transition and inclusion of our residents in our community and for the development and delivery of activities, based on choice and supported decision at an individual level, of recreation activities, pre-employment...

  • Assistant Pharmacy Manager, Relief

    Found in: beBee jobs CA - 1 week ago


    Stellarton, Nova Scotia, Canada Lawtons Full time

    Requisition ID: 181883 Career Group: Pharmacy CareersJob Category: NPG Pharmacy OpsTravel Requirements: 0 - 10% Job Type: Full-TimeCountry: Canada (CA)Province: Nova ScotiaCity: StellartonLocation: Floater-NSPostal Code: B0K 1S0Sobeys Inc. is a growing Canadian company. We are a market leader in grocery and pharmacy that operate under multiple banners...

  • Regional Planner

    6 days ago


    Stellarton, Canada Nova Scotia Power Inc. Full time

    **Job Title**: Regional Planner **Company, Department**: Nova Scotia Power, Meter, Inspection and Planning Services **Location**: Stellarton, NS **Type of Employment**: Regular, Full Time **Salary**: $45.20 per hour, as per the NSPI/IBEW Collective Agreement **Closing Date**: July 7, 2023 **Reference Number**: 11356 At Nova Scotia Power, we’re committed...


  • Stellarton, Canada MacGibbons Contracting Ltd. Full time

    **Job Summary**: We are looking to recruit experienced individuals to fill Carpenter Supervisor and/or Foremen positions. Variety of work including new construction and renovations on commercial & residential work sites. Work area restricted to Pictou County, Antigonish, and Truro. **Duties**: - Supervise and lead a team of...

  • Guest Service Agent

    6 days ago


    Stellarton, Canada Holiday Inn Express Stellarton-New Glasgow Full time

    Responsibilities: - Greet and welcome guests in a friendly and professional manner - Provide excellent customer service by addressing guest inquiries and resolving any issues or complaints - Assist guests with check-in and check-out processes - Handle guest reservations and ensure accurate information is recorded - Provide information about hotel amenities,...