Budget Associate, Fin.g6

3 weeks ago

Montréal, Canada International Civil Aviation Organization - ICAO Full time

Job Opening

**Posting Title**:

- Budget Associate, FIN, G6**Job Code Title**:

- FINANCE AND BUDGET ASSISTANT**Department/Office**:

- International Civil Aviation Organization**Duty Station**:

- MONTREAL**Posting Period**:

- 08 May 2023 - 22 May 2023**Job Opening Number**:

- 23-Finance-ICAO-208674-R-Montreal (R)**Staffing Exercise**
- N/AUnited Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting
FSV encompases two units: Budget Unit responsible for budget development, controls, management, monitoring and reporting of the ICAO Budget and certain extra-budgetary funds; and Payroll Unit in charge of managing a payroll system for all ICAO staff members including the calculation, verification and balancing of payroll earnings and deductions.

**Responsibilities**:
Function 1 (incl. Expected results)
Maintains budget reports for budget management, achieving results such as:

- Maintain existing budget reports.
- Develop, in collaboration with the Information and Communication Technology Section (ICT), new reports to enhance budget management.
- Serve as focal point for managing access rights of all online reports and liaise with ICT to coordinate and ensure accurate and timely upload of reports for online access.
- Pro-actively monitor the integrity of budget performance reports and verify accuracy of data and information on budget utilization reports.
- Provide guidance and explanation to colleagues outside the Finance Branch (FIN) to enhance the understanding of budget reports.
- Assist in preparation of monthly budget performance reports for senior management and ensure accuracy and reconciliation with the General Ledger.

Function 2 (incl. Expected results)
Assists in various budget implementation activities, achieving results such as:

- Perform monthly account reconciliations and adjustments.
- Assist in preparation of year-end accruals for staff entitlements.
- Assist in year-end and year start-up activities
- Deliver periodic expenditure projections and ad-hoc cost estimates.
- Participate in creation of work orders and projects.
- Conduct periodic commitment review exercise

Function 3 (incl. Expected results)

- Liaise with ICT help desk support staff, coordinate and ensure prompt and efficient help desk service.
- Assist in gathering and analysing business requirements for the evolving BUD, conducting research for appropriate solutions and in developing functional specifications.
- Assist in the uploading of budget data into the ERP system as required.
- Participate in the testing of ERP system upgrades and development and implementation of enhancements.

Function 4 (incl. Expected results)
Assists in the management of all activities related to the Budget Checking module, achieving results such as:

- Evaluate budget check fail alerts and provide timely responses.
- Provide feasible and clear recommendations to resolve budget checking fails.
- Assist with preparation and upload of allotment transfers and ensure they are in accordance with the ICAO Financial Regulations and Rules.
- Perform budget availability for Mission Travel and ensure that adequate financial approvals are obtained.
- Maintain and update of allotment holders and other authorized users in Agresso (approvers of transactions).

Function 5
Performs other related duties, as assigned.

Competencies

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; thinks "outside the box"; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education
Education
Essential
A Diploma of College Studies (DEC) or equivalent.

Desirable
Additional training in information systems and/or financial management field.

Work Experience
- Fundamental experience in financial ma

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