Associate Finance Analyst, Fin.p2

2 weeks ago

Montréal, Canada International Civil Aviation Organization - ICAO Full time

Job Opening

**Posting Title**:

- Associate Finance Analyst, FIN, P2**Job Code Title**:

- ASSOCIATE FINANCE AND BUDGET OFFICER**Department/Office**:

- International Civil Aviation Organization**Duty Station**:

- MONTREAL**Posting Period**:

- 18 May 2023 - 18 June 2023**Job Opening Number**:

- 23-Finance-ICAO-209456-R-Montreal (R)**Staffing Exercise**
- N/AUnited Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

ASV encompasses four units: General Ledger and Reporting, which includes the Treasury team; Accounts Payable; Accounts Receivable; and Travel Claims. ASV is responsible for (i) the development of accounting systems including the formulation of accounting policies and procedures; maintenance of the accounts of the General Fund, Joint Financing Funds, Administrative and Operational Services Cost Fund, and other miscellaneous funds; (ii) maintenance of accounts for the Technical Cooperation Programme, consisting of projects under Trust Funds, Agreements under the ICAO Civil Aviation Purchasing Service, Management Service Agreements and related funds; (iii) preparation of periodic and year-end financial statements for all accounts; (iv) calculation of scales of assessment on Member States, and the recording of payments and monitoring of status of assessments from Member States, including regional civil aviation bodies; (v) processing supplier invoices, travel advances and claims; and (iv) preparation of working papers for the Finance Committee, Council, and Assembly for ASV related areas.

FSV encompasses two units: The Budget unit which is responsible for budget development, controls, monitoring and reporting; and the Payroll unit which is in charge of managing the payroll system for all ICAO staff members including the calculation, verification and balancing of payroll earnings and deductions.

The Finance Branch is creating a roster of Finance Analysts to perform one or more functions listed below, and to participate in the implementation of the finance-related improvement projects.

Under the guidance of the Chief, Accounting Services Section / the Chief, Financial Services Section, the Finance Analyst contributes towards efficient and effective use of ICAO resources.

**Responsibilities**:
Function 1 (incl. Expected results)
Performs accounts reconciliation, aged accounts analysis, bank reconciliations and closure-related activities, achieving results such as:

- Perform periodic reconciliations, including bank-related, balance sheet accounts, inter
- and intra-agency reconciliations, as well as preparation and monitoring of aging reports.
- Support review of aged balances and process write-off cases, in particular, examining write-off submissions and preparing draft write-off report; providing guidance on the write-off process; ensuring correct presentation of write-off amounts in ICAO financial statements; performing analyses and providing regular summary reports on write-off cases; and suggesting and implementing measures to minimize the latter.
- Analyze accounts, reviews/prepare regular financial reports. Propose and implement solutions with respect to problem transactions and irregularities.
- Perform month and year-end accounts closure activities in the areas of accounting, budget, and payroll management.

Function 2 (incl. Expected results)
Prepares and oversees the production and distribution of the budget and financial reports, achieving results such as:

- Ensure timely and accurate budget and financial reporting to internal and external stakeholders.
- Undertake assessment of the current reporting process (including validation of data between existing and future reports), data and report structure and tools, propose areas of improvement to enhance current reporting and produce new reports, automate reports or coordinate automation, prepare new dashboards.

Function 3 (incl. Expected results)
Performs activities related to financial operations and processing, achieving results such as:

- Perform and facilitate the efficient and effective financial operations and processing of accounts receivable, accounts payable, travel claim, budget and/or payroll processes.

Function 4 (incl. Expected results)
Drafts policies, guidelines and standard operating procedures and analyses process improvement areas, achieving results such as:

- Contribute to drafting of financial policies, guidelines and standard operating procedures.
- Perform the process mapping and review for budget and finance-related processes, providing workflows, process descriptions and suggesting areas for improvement, standardization¿and simplification. Prepare consolidate and automate templates.

Function 5 (incl. Expected results)
Perform other related duties, as assigned

Competencies

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places

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