Associate Director

2 weeks ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Position Description

Working closely with the Dean and/or Academic Director, the Associate Director leads the strategic planning and efficient administration of the Institute. They are responsible for establishing and monitoring the priority agenda for the Institute with input from the Dean and/or Academic Director. They advise on the scoping and implementation of program and partnership activities while also being the administrative lead on strategic Institute initiatives.

Main

**Responsibilities**:

- Provide high-level support and senior professional expertise to the Dean and/or Academic Director with respect to matters related to the Institute’s projects and overall strategy, governance, human resources, finances, reporting, performance monitoring and analysis.
- Collaborate with Faculty-based communications and McGill University Advancement teams to produce marketing and communications materials for the Institute. Contribute, when requested, to producing Institute-related material for Faculty marketing and fundraising efforts as well as annual reporting and _ad hoc_ internal and/or external requests for information.
- Continuously analyze staffing, financing, operations, policies, systems and procedures to ensure efficient and effective departmental performance.
- Co-design strategic plans and project plans for the Institute, while leading own initiatives.
- Evaluate and determine internal priorities and annual objectives for the team and other key partners.
- Coordinate and set the agenda for team meetings, maintain a global overview of Institute files, schedule and plan all projects and programming with the aim of removing barriers and keeping them on track.
- Supervise administrative staff, when they are hired, and manage human resources in close collaboration with the Desautels HR team, including onboarding and training, task scoping and project monitoring, personnel and performance evaluation, maintaining a pulse on the team morale and ensuring a positive work environment for the team.
- Establish the Institute’s budget and spending priorities with the Dean and/or the Academic Director, providing oversight of all aspects of the Institute’s finances including: operating and project-based budgets and implementation of the approved budget; managing expenditures, ensuring funding for staffing of ongoing activities and _ad hoc_ projects; monitoring budgetary progress throughout the academic year; and ensuring compliance with the University’s budget policies and financial procedures.
- Review new contractual obligations, including with external consultants and service providers, and monitor and maintain agreements.
- Oversee the organization of committee and working group meetings or Institute-related content for entities organized by other units, and ensure timely and excellent follow-ups that move agendas forward. Examples of key university-based stakeholders, committees and working groups include the Office of the Dean of Management, the Desautels Faculty Advisory Board, the Institute’s Advisory Board, and other key donor-based groups.
- Cultivate and maintain strategic partnerships with external stakeholders and represent the Institute and/or Desautels at internal and external meetings.
- Triage and respond to external requests for Institute participation/support in a variety of academic initiatives both within the Faculty and externally.

Other Qualifying Skills:

- A minimum of 5 years of experience in a similar managerial role with operational responsibilities ideally at a Canadian university or institution of higher education; in particular, with previous experience directing other centres or institutes.
- Possess a strong knowledge of the academic setting in the areas of research, teaching and community engagement relative to behavioral and decision-making issues in business ethics and equity, diversity and inclusion.
- Excellent communication skills, written and verbal; strong proficiency in both English and French (written and oral) is preferred. Ability to develop and compose nuanced and precise documents and messaging targeted to multiple internal and external audiences.
- Strong ability to work collaboratively with colleagues and peers. Must operate with discretion, integrity and tact.
- Demonstrated leadership skills and the ability to lead and coach staff as well as collaborate with and advise senior academic and administrative staff.
- Must be performance-oriented, able to meet deadlines and demonstrate high-level leadership and professionalism. Must be an excellent planner while being highly responsive and adaptive to evolving needs and priorities.
- Proficiency with Microsoft Office is required.
- Minimum Education and Experience:

- Bachelor's Degree 5 Years Related Experience /
Annual Salary:

(MPEX Grade 07) $87,090.00 - $108,860.00 - $130,630.00
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Professo

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