Cdie Administrative Assistant

3 weeks ago

Oshawa, Canada Ontario Tech University Full time

**CDIE Administrative Assistant - Limited Term**

**Tracking Code: req987**

**Faculty/Department**: Mitch and Leslie Frazer Faculty of Education

**Number of Positions**:1

**Appointment Type**: Limited Term,

**Hours of Work**: 10 hours per week

**Salary Range**:Level 5 - Annual Hiring Salary,, with annual step progression in accordance with the Salary Grid.

**Posting Date**:February 1, 2024

**Closing Date**: February 21, 2024

**Job Summary**: We are seeking a highly organized and detail-oriented Administrative Assistant for the Faculty of Education’s Centre for Digital Innovation in Education (CDIE). This position will coordinate administrative processes to support: a) the Director (setting up and documenting team meetings, assisting with reporting activities); b) individual and team research and outreach projects (communicating with staff and faculty); c) external collaborations (including liaising with community partners).

**Nature of work**:
This position will work closely with, and report to, the Director of the CDIE. Most of the work will be done remotely; however, the position requires that the Administrative Assistant be available (with adequate advanced notice) to work at Charles Hall (61 Charles Street, Oshawa) when necessary (i.e. special events).

**Responsibilities/accountabilities**:

- Provide individual administrative support to the Director, and to the Executive Committee of CDIE (e.g. coordinating meetings, communicating with committee members; assisting with reporting; organizing and attending special events);
- Provide central support to CDIE team members (e.g. establish and update file systems; support staff in compiling and submitting expenses for bookkeeping and financial record keeping; assist in hiring processes, onboarding, and ongoing engagement of new research team members including community advisors and peer researchers; set up and take minutes for team meetings);
- Support external community collaborations (e.g. maintain core documents such as the research principles, partnership documents and agreements; set up and take minutes for collaborative meetings, support logistics for CDIE program events and initiatives);
- Collaborate with CDIE staff, and participate in team meetings and training.

**Required Skills**:

- 1-2 years of experience in administration, operations or similar tasks in a community-based organization or academic/research organization.
- 1-2 years of experience supporting team meetings and team processes.
- Intermediate knowledge of equity, social justice, decolonization, Indigenization, anti-oppression, and/or community-based research in community settings.
- Intermediate knowledge of diverse 2SLGBTQQIA+ community health issues and perspectives, including by way of lived experience.
- Excellent computer skills and proficiency in online collaborative platforms such as Google workspace as well as proven ability to learn and adapt to new software tools.
- Basic knowledge of research activities and processes (such as research ethics, data stewardship and management, and knowledge translation).
- Strong interpersonal, problem solving and planning skills (including capacity to prioritize tasks under tight deadlines).
- Strong communication skills, with the ability to summarize information appropriate to varying audiences.

**Required Education**:

- Bachelor’s degree or an equivalent combination of education and experience OR graduate degree (M.Ed.) preferred.
- Verification of Academic credentials may be required

**Required Experience**:

- Formal education in related fields (education, social sciences and humanities) is an asset.
- Knowledge of Indigenous research methodologies and experience working with Indigenous Two-Spirit communities.
- Awareness of 2SLGBTQQIA+ social, cultural, and political values and sensitivities.
- Experience using project management tools or approaches.
- Experience with tracking expenses, budgets or bookkeeping.
- Autonomous worker with an ability to adapt and work within a dynamic and complex team setting.
- Ability to interact professionally and effectively with partners and individuals from varying sectors including academic, government and community based-organizations.
- Excellent communication skills including writing and/or editing documents.
- Capacity to prioritize tasks and function under tight and/or competing deadlines.

**How to Apply**:
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy.

The university acknowledges the lan

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