Administrative Assistant

2 weeks ago

Oshawa, Canada Durham College Full time

**About Durham College**:
Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.
The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.
With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.
Serving the Durham Region community for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs - including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full
- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.

The Administrative Assistant supports administrative team members in the Office of Research Services, Innovation and Entrepreneurship (ORSIE) and specifically the Dean in their role and execution of their goals and objectives. The incumbent will maintain knowledge of institutional policies and procedures; business and strategic goals; campus activities and issues. The incumbent maintains a network of contacts on campus to assist in obtaining information or seek services; will have a strong attention to detail; have exceptional organizational and interpersonal skills; have the ability to be flexible and balance competing priorities; handle confidential and sensitive issues exercising good judgement in decision making.

**DUTIES AND RESPONSIBILITIES**:
**Administrative Support to Dean**:

- The incumbent provides administrative support to the Dean, Office of Research Services, Innovation and Entrepreneurship ensuring efficient administrative processes.
- Manages the dean’s calendar, ensuring that priorities are met and scheduling conflicts are avoided, utilizing flexibility and tact.

Organizes the dean’s filing system in accordance with records management standards
- Supports the dean to ensure that in-office meetings begin and end on time, ensuring efficient use of time
- Ensures that priority messages are relayed and acted upon as necessary
- Prepares the dean’s meeting documents for the week ahead
- Provides confidential administrative support related to sensitive issues.

***General Administrative Duties**:

- As ICE content coordinator, responsible for uploading multiple documents to ICE for the ORSIE team, creating announcements and calendar events, maintaining current content, and archiving expired reports
- As part of the larger team effort for the Institutional Research team, proofreads various reports, and cross-references to original documents for verification and editing as necessary, PDFs the reports, and uploads reports to ICE as necessary
- Maintains the confidentiality of all personal information (student and employee) contained within relevant datasets in various reports, surveys, and financial information
- Responsible for meeting and travel arrangements: (1) arranges meeting times and books rooms for team meetings and multiple other meetings for the management team and employees, related working groups, standing committees, and steering committees; (2) tracks invitees’ availability and re-schedules meetings as necessary; (3) makes arrangements for parking passes and sends directions to external guests; (4) arranges catering and media services as needed; (5) arranges flights/train tickets, car rentals, hotels, conference bookings, shuttles, and insurance for team members attending conferences or other meetings.
- Prepare agendas and record meeting notes for a variety committees and team meetings including the research coordinator meeting, student data governance committee, full team meeting, institutional research team meeting, applied research team meeting, experiential learning team meeting, various ad hoc project teams, and other committees that may be formed; responsible for taking minutes; sharing agendas, minutes and other documents related to the committee work.
- Assist experiential learning team’s employer hiring by maintaining co-op job postings on the Hired Portal.
- Reserve meeting rooms and send meeting invitations
- Maintain meeting documents and update information on the appropriate portals
- Maintain the ICE employee directory and Outlook contact information for ORSIE team members
- Ensure colleagues have the supplies and equipment they require is in working order

  • Administrative Assistant

    7 days ago

    Oshawa, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Bookkeeper/administrative Assistant

    7 days ago

    Oshawa, Canada Right Seal Inc Full time

    Right Seal Inc. is seeking to hire a full time in-house Bookkeeper/Administrative Assistant. We are a seasonal (March-December annually) road construction company. Hours would be Monday - Exceptional verbal and written communication skills - Customer service oriented - Punctual - Attention to detail - Proficiency in QuickBooks - Strong ability to multi-task...

  • Administrative Assistant

    1 week ago

    Oshawa, Canada Townsend Electric Ltd. Full time

    Townsend Electric has been in business for 100 years and prides itself on having a dedicated team, strong customer service orientation, and a professional, challenging and rewarding work environment. You would be responsible for scheduling, work processing, maintaining files, handling front office reception and administration duties (including greeting...

  • Personal/Administrative Assistant

    Found in: Talent CA C2 - 1 week ago

    Oshawa, Canada The HR Pro Full time

    Administrative Tasks: Performs a variety of administrative tasks to support the operations of the business, such as entering and updating data, drafting and preparing a variety of documents, and maintain and organize schedules for team members, including arranging meetings, appointments, and travel itineraries.Client support: Provide assistance to clients...

  • Personal/Administrative Assistant

    Found in: Talent CA C2 - 1 week ago

    Oshawa, Canada The HR Pro Full time

    Job DescriptionAdministrative Tasks: Performs a variety of administrative tasks to support the operations of the business, such as entering and updating data, drafting and preparing a variety of documents, and maintain and organize schedules for team members, including arranging meetings, appointments, and travel itineraries.Client support: Provide...

  • Administrative Assistant Ii

    7 days ago

    Oshawa, Canada Lakeridge Health Full time

    LAKERIDGE HEALTH Position: Administrative Assistant II Program: Quality, Risk, and Person-Centred Care and Infection Prevention and Control Location: Lakeridge Health Oshawa Status: Temporary Full Time - 12 months **Salary**: $28.188 - $32.966 per hour UNEX: 2300001883 This vacancy is open to all qualified applicants commencing July 20, 2023 and...

  • Administrative Assistant Ii

    17 hours ago

    Oshawa, Canada Lakeridge Health Full time

    **Administrative Assistant II** LAKERIDGE HEALTH Administrative Assistant II Diagnostic Imaging Full Time Lakeridge Health Oshawa **Salary**: $27.367 - $32.006 per hour UNEX- 2200005355 DUTIES AND RESPONSIBILITIES: Accountable for organizing, modifying and maintaining confidential electronic and paper files, maintaining databases, processing invoices...

  • Administrative Assistant Ii

    1 week ago

    Oshawa, Canada Lakeridge Health Full time

    **Non-Union** Administrative Assistant II CEPCP Lakeridge Health Oshawa Regular Full Time **Salary**: $27.367 to $32.006 2200005272 DUTIES AND RESPONSIBILITIES: We are currently looking for an enthusiastic and experienced Administrative Assistant to join our team. In this position you will have the opportunity to use your extensive knowledge and expertise...

  • Administrative Assistant Ii

    4 days ago

    Oshawa, Canada Lakeridge Health Full time

    Non-Union Position: Administrative Assistant II Program: Capacity, Access and Flow Location: Lakeridge Health Oshawa Status: Full Time Schedule: 8 hour day shifts (Subject to change) **Salary**: $27.367 - $32.006 per hour 2300000621 DUTIES AND RESPONSIBILITIES: We are currently looking for an enthusiastic and experienced Administrative Assistant (AA...

  • Administrative Assistant

    7 days ago

    Oshawa, Canada TEAM Group Full time

    **Job description** **Robinson Solutions, a subsidiary of TEAM Group is hiring!** TEAM Group, founded in 1982, is recognized as a leading, global provider of client diversified industrial cleaning and facility maintenance support services. We’ve built a reputation within the manufacturing community as an authoritative knowledge in technical cleaning....

  • Office Administrative Assistant

    2 weeks ago

    Oshawa, Canada Eagen Insurance Full time

    We are expanding and looking to add a Office Administrative Assistant to our team. **Responsibilities**: - Provide excellent customer service to patients and visitors - Schedule appointments and maintain the office calendar - Greet patients and check them in upon arrival - Assist with data entry and maintaining patient records - Handle billing and...

  • Administrative Assistant, Orsie

    7 days ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Customer Service Administrative Assistant

    7 days ago

    Oshawa, Canada Durham Region Non Profit Housing Corporation Full time

    **ABOUT DURHAM REGION NON-PROFIT HOUSING CORPORATION**: Durham Region Non-Profit Housing Corporation (DRNPHC) is a social and affordable housing provider in the Region of Durham providing homes to tenants with low and moderate-incomes in approximately 1200 affordable rental units throughout 18 residential properties. Our portfolio includes multiple high-rise...

  • Customer Service Administrative Assistant

    2 days ago

    Oshawa, Canada Durham Region Non Profit Housing Corporation Full time

    **ABOUT DURHAM REGION NON-PROFIT HOUSING CORPORATION**: Durham Region Non-Profit Housing Corporation (DRNPHC) is a social and affordable housing provider in the Region of Durham providing homes to tenants with low and moderate-incomes in approximately 1200 affordable rental units throughout 18 residential properties. Our portfolio includes multiple high-rise...

  • Real Estate Administrative Assistant

    1 week ago

    Oshawa, Canada Keller William Energy Real Estate Brokerage Full time

    KW Energy Real Estate Top producing team focusing on the Durham region, a work environment that is nurturing and works on personal growth and challenges **We have an opening for a Real Estate Administrative Assistant. This is a permanent full time position.** Looking for a team player who wants an opportunity of becoming part of a growing and thriving real...

  • Administrative Assistant

    7 days ago

    Oshawa, Canada Ontario Tech University Full time

    **Administrative Assistant - Limited Term** **Tracking Code: req1098** **Faculty/Department**: Office of the Deputy Provost **Number of Positions**:1 **Appointment Type**: Limited Term 11 months **Hours of Work**: 35 hours per week **Salary Range**:Level 5 - Starting Salary, Step 1 $46,196 **Posting Date**:April 25, 2024 **Closing Date**: May 1,...

  • Administrative Assistant

    Found in: beBee jobs CA - 1 week ago

    Oshawa, Ontario, Canada Royal Bank of Canada Full time

    Job SummaryJob DescriptionWhat is the opportunity?The RBC Dominion Securities branch located in Oshawa is seeking an Administrative Assistant.You will provide quality client service and help deepen relationships with existing clients through ongoing, efficient support to both clients and the Advisor Team.What will you do?Coordinate and prepare meetings for...

  • Administrative Assistant, International Education

    4 days ago

    Oshawa, Canada Durham College Full time

    **_ About Durham College:_**: - Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as...

  • Administrative Assistant

    Found in: beBee S CA - 2 weeks ago

    OSHAWA, Canada Royal Bank of Canada Full time

    Job SummaryJob DescriptionWhat is the opportunity?The RBC Dominion Securities branch located in Oshawa is seeking an Administrative Assistant.You will provide quality client service and help deepen relationships with existing clients through ongoing, efficient support to both clients and the Advisor Team.What will you do?Coordinate and prepare meetings for...

  • Administrative Assistant

    Found in: Talent CA C2 - 6 days ago

    Oshawa, Canada Ontario Tech University Full time

    Administrative Assistant - Limited Term Tracking Code: req1098 Faculty/Department:  Office of the Deputy Provost Number of Positions:  1 Appointment Type:  Limited Term 11 months Hours of Work:  35 hours per week  Salary Range:  Level 5 - Starting Salary, Step 1 $46,196 Posting Date:  April 25, 2024 Closing Date:  May 1, 2024 ...