Operations Coordinator

2 weeks ago


Remote, Canada Indigenous Climate Action Full time

**Operations Coordinator**

**INDIGENOUS CLIMATE ACTION**

This is a remote, work from home, online working position with priority given to Indigenous people who live in so-called Canada.

At ICA we inspire action through the development of tools and opportunities created with, by and for our communities, with the goal of uplifting Indigenous voices, sovereignty, and stewardship of the lands and waters for future generations.

***

Indigenous Climate Action is seeking an organized individual to fill the role of the **_Operations Coordinator_**. The **_Operations Coordinator_** will **_support and assist with operational and human resources duties including coordination of staff and administrative and logístical processes._**

The **_Operations Coordinator_** reports to the **_Operations Manager._**

The position requires demonstrated competency in the following areas:

- Interpersonal skills to demonstrate warmth and support staff
- Verbal and written communication, especially developing and maintaining meeting agendas, notes, and action items
- Ability to develop practical online tools and templates for operational use within the staff team
- Ability to analyze written procedures for gaps
- Organizational skills to work with large amounts of information, and coordinate with multiple people for scheduling
- Time management to adhere to deadlines and have an accurate assessment of how long work will take to complete
- Environmental justice and practices of anti-oppression
- Working independently and remotely

**The Operations Coordinator duties are as follows**:
HR and Organizational Development Support (40%)
- Lead on technical onboarding of new staff
- Assist with drafting, updating, and completing personnel and HR policies and procedures
- Assist with identifying and organizing training for staff
- Assist in hiring and performance management processes
- Assist in organizational development and strategic work as required and needed
- Assist in employee development, training and learning

Operations and Information Technology (40%)
- Administer access and use of all technology platforms, including password management, staff coordination and training of platforms, removing/archiving from obsolete platforms, and using or upgrading new and existing platforms
- Collaborate with Communications team on proper management of Communication Platforms, including social media, and Zoom meetings and webinars
- Lead in training and helping staff to use internal platforms and information systems
- Assist and research in building platform solutions to support ICA’s needs, policies and processes
- Assist in assessing issues, troubleshoot, resolve, and/or build solutions in ICA platforms and systems
- Assist on developing intertwining work planning and reporting processes and templates for the whole team

Team Support (20%)
- Review collaboration requests, monitor development inbox and general inquiry (info) inbox for important inquiries
- Logistical support to the Operations Manager for arranging travel and event logistics need.
- Support for strategic partnership engagement
- Support in note taking and digital filing
- Provide support to emerging team needs

**Qualifications**
- 2 - 3 years of operational skills or equivalent experience
- Demonstrated ability to support a team
- Post Secondary education an asset
- Ability to take direction and work independently with little or no supervision
- Computer literate including google programs, excel and other budgetary programs
- Ability to travel
- Member of an Indigenous community and fluency in an Indigenous language an asset
- Having a working computer and strong internet access is essential for this position

**SALARY: $55,000 to $68,000 annual salary depending on qualifications**

**START DATE For Position**: Open

**CLOSING DATE For Applications**: Open
- We thank all applicants for their interest in the position. We will only contact those selected for an interview_

**Salary**: $55,000.00-$68,000.00 per year



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