Executive Assistant

1 week ago

Newmarket, Canada Weight Loss by Gina Full time

**Our Mission**

Weight Loss by Gina is on a mission to change the diet industry by showing people they can lose weight in a healthy way, both physically and mentally, while making it accessible, affordable, doable, and sustainable.

We also strive to make weight loss as fun and as easy as possible. Where you not only lose weight in a healthy way, but also in a way that leaves you more in tune to your body's needs, so you can move on with your life... finally and forever.

**Who we are**:
At Weight Loss by Gina, Inc. we are passionate about helping people level up their health and wellness and are looking for someone that shares that same passion. We are a fast-growing company that has a big vision to disrupt the entire diet industry.

The Livy Method is a systematic, step by step comprehensive process and effective weight loss program available on the market. It is completely different from the traditional burn the fat diets and does not require any counting, measuring, or weighing.

**The Role**:
This is a newly created position and a key hire for the Executive Office. The Executive Assistant will report directly to the Chief of Staff and will also support the Chief Executive Officer and Chief Operating Officer.

We are seeking a highly polished, energetic, detail-oriented administrative professional who enjoys working in a fun, fast-paced environment with a great corporate culture in a fast growing, entrepreneurial business

It is important that this individual has the ability to work independently, has outstanding communication skills, is detail oriented, with strong customer service skills and has the ability to work constructively with a variety of stakeholders with a tactful, positive approach.

**Duties and Responsibilities**:

- Responsible for all administrative support including any confidential matters
- Calendar management and scheduling
- Schedule, coordinate and attend meetings and video shoots. Set up, including catering when required
- Minute taking including action items assigned to stakeholders
- Responsible for coordination of various executive functions (video shoots, events, etc.) and meetings, including venue research; food and beverage coordination, reservations, etc.
- Coordinate all travel arrangements - international and domestic
- Update electronic contact lists as required
- Video shoot transcripts
- establish a database and repository
- Complete and submit expense reports for executives
- Registration of executives in various courses, conferences and seminars - management of memberships for different organizations and associations they are affiliated with, responding on their behalf for receptions, parties, workshops and presentations
- Own the Prize Giveaway Program (source, ship and track prize giveaways)
- Various personal work as needed such as reservations, appointments, errands, etc.
- Assist with philanthropic efforts such as appearances, boards, etc.
- Other duties as required; support and work with other Executives and team members

**Background Experience and Skills**:

- 3 to 5 years administrative experience, preferably at an intermediate level
- Ability to maintain a high degree of professionalism while working with deadlines
- Ability to handle highly confidential material and correspondence
- Superior communication skills (both oral and written) and ability to use good judgment
- Highly organized with the ability to multitask
- Anticipate needs and proactively act accordingly
- Detail-oriented and proactive approach
- Strategic thinker with an innovative spirit
- Sense of urgency; proven ability to set priorities and handle multiple tasks simultaneously
- The ability to work independently and be accountable but also works well within a team setting
- Team-oriented individual who shows initiative and demonstrates flexibility
- Advanced Microsoft Office and Google Suite skills
- I.T. savvy - ability to troubleshoot basic computer issues
- Ability to travel

**Why join WLBG?**
- Hybrid work model (xx days per week in office)
- Competitive salary ($55-75K)
- Extended health benefits from day one (employer pays 100% premiums)
- A team-oriented, fun group of team members
- Opportunity to be part of an organization that is changing the weight loss industry

**Salary**: $55,000.00-$75,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Work Location: Hybrid remote in NEWMARKET, ON

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