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Events Coordinator

4 months ago

Gatineau, Canada Native Women's Association of Canada Full time

**Reports to**: CEO or her designate

**Salary Range**: $45,000-$55,000

**Term**: Permanent, Full-Time

**Closing Date**: Open until filled

**Location**: On-site in Gatineau, QC

**Summary**

The Events Coordinator is responsible for supervising and overseeing the planning, design, production, promotion, profitability and overall coordination of Native Women's Association of Canada (NWAC) events. The Coordinator is expected to delegate tasks and provide support to subordinate event planning staff to ensure event success. Sourcing venues, liaising with entertainers, speakers and exhibitors, and overseeing NWAC’s events are required tasks for this role. Other duties include, but are not limited to, reviewing and arranging appropriate accommodation, transportation, catering, signage, promotional materials, procurement and security. The Coordinator will also be required to establish and monitor the event budget within the established guidelines. Other duties will be assigned as necessary.

**General duties**

The NWAC Events Coordinator will:

- Manage internal and external event communications.
- Oversee the coordination of events including conferences, seminars, dinners, and training.
- Manage vendors and suppliers.
- Administer event budget and ensure it is maximized.
- Source venues, obtain quotes and conduct site visits.
- Liaise with exhibition builders, caterers, delegates and speakers.
- Invite and liaise with speakers, exhibitors and delegates.
- Maintain detailed and accurate event files such as exhibitor databases,contact and financial information.
- Liaise with conference delegates and exhibitors throughout the entire process.
- Co-ordinate the delivery of materials to events.
- Periodically provide administrative support to other members of event planning staff.
- Determine parameters, policies and procedures of event plans.
- Develop and implement a marketing plan.
- Supervise the development and production of promotional materials and presentations.
- Develop a risk management plan.
- Oversee the financial and project management of events.
- Produce reports on events which include obstacles and opportunities encountered.
- Other duties shall be assigned as required.

**Requirements**:

- Secondary School Diploma required.
- Post Secondary School Diploma in Business, Marketing, Public Relations or related field required.
- 3-5 years' event coordination or management experience preferred.
- 3-5 years' fundraising experience considered an asset.
- Strong communication skills, both verbal and written.
- Proven ability to manage budgets

**Core Competencies**
- Service Orientation
- Quality Orientation
- Time Management
- Creative and Innovative Thinking
- Development and Continuous Learning
- Problem Solving
- Accountability and Dependability
- Research and Analysis
- Decision Making and Judgement
- Operating Equipment
- Providing Consultation
- Ethics and Integrity
- Planning and Organizing
- Mathematical Reasoning
- Enforcing Laws, Rules and Regulations
- Mediating and Negotiating
- Communication
- Energy and Stress

**Working Conditions**
- Manual dexterity required to operate telephone, computer and peripherals.
- Interacts with employees, management, volunteers and the public at large.
- Ability to lift up to 50 lbs.
- Irregular hours.
- Overtime may be required.
- Face paced environment and position.
- **Preference will be given to First Nations, Metis, Inuit and women and gender diverse of Indigenous ancestry, please self-identify.**_
- **Interviews may be held in person or by video conference.**_
- **We thank all applicants for their interest in this opportunity. Only those selected for an interview will be contacted.**_
- **Accommodations will be provided at all stages of the hiring process. We ask applicants to make their needs known in advance.**_

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Holidays
- Monday to Friday
- Overtime
- Weekend availability

Application question(s):

- Do you have experience working with Indigenous peoples, groups, or organizations?

**Education**:

- Secondary School (required)

**Experience**:

- events coordination: 3 years (required)
- Event Planning: 3 years (preferred)

**Language**:

- English & French (required)

Work Location: One location